-
Notifications
You must be signed in to change notification settings - Fork 2
Features
- Go to
create collection
- Enter a title for the collection.
- (Optional) Change the author of the collection (per default it will always be the user which account is used for the creation of the collection) or add further authors to the collection
- (Optional) Enter a description, upload a logo, enter additional information
- Click on
save
- The system displays a success message
Precondition: The collection is in the state private or published.
- Select one collection
- Go to
edit collection information
- Change the collection metadata, add new metadata or delete existing metadata as described in Create Collection
- Click on
save
- The system displays a success message
Precondition: The collection is in the state private.
- Select one collection
- Go to
delete collection
- Confirm the deletion of the selected collection
- The system displays a success message
Precondition: The collection is in the state private.
- Select one collection
- Go to
publish collection
- If the collection does contain items without an assigned license, the system will inform the user that these items (the exact number will be displayed) will be published under the default licens", "e (the name will be displayed) of the system.
- Confirm the publishing of the selected collection
- The system displays a success message
Precondition: The collection is in the state published.
- Select one collection
- Go to
discard collection
- Enter a reason for the discard
- Confirm the discard of the collection
- The system displays a success message
Postcondition: The collection metadata is still displayed together with the discard comment. The items of the collection are discarded (see Discard Item)
Precondition: The collection is in the state published and hasn't been assigned with an DOI before.
- Select one collection
- Go to
add DOI to collection
- The terms of use for the DOI service are displayed. To create a DOI under the displayed terms of use click on
add DOI to Collection
- The system displays a success message
Note: It might helpful if the system administrator still would be able to manually assign a DOI
Following sharing rights are supported by imeji:
- Read = permission to view and download items (incl. files & metadata) and to view the collection information
- Edit = extends "Read" by the permission to create, delete, discard items and to edit collection information, items and item licenses
- Admin = extends "Edit" by the permission to share, release, delete and discard collection
- Select one collection
- Go to
share collection
- Choose between
share with a user
andshare with a user group
- If you share with a user: enter the eMail address of the user(s) you want to share your collection with
- If you share with a user group: select the user group(s) you want to share your collection with
- Select, which rights these users / user groups should get (see Authorization)
- Decide, if the user(s) should get an eMail notification about the sharing
- Click on
share
- If you share with a user: The system checks whether this user has an imeji account or not. If not, you have to decide if you want to invite this user or not.
- The system displays a success message. In case of an invitation, the system sends an invitation message.
- Select one collection
- Go to
share collection
- The system displays a list with all rights for the collection (see Authorization)
- The rights can be edited or deleted
- Decide, if the user(s) should get an eMail notification about the changes
- Click on
save
- The system displays a success message
Precondition: The collection is in the state released.
- Select one collection
- Go to
View collection history
- The system displays all changes within the items of the collection after the release (which items have been discarded and which items have been added together with a timestamp of the action) sorted by date starting with the newest changes on top
Precondition: User must have at least Edit grant for the collection
- Go to a collection
- Click on
+ Subcollection
- Enter name and save
Precondition: User must have at least Edit grant for the parent collection
- Go to a subcollection
- In menu
Collection
click onEdit name
- Enter name and save
Precondition: User must have at least Edit grant for the parent collection
- Go to a subcollection
- In menu
Collection
click onDelete
- Confirm
Precondition: User must have at least Edit grant for the parent collection and the parent collection must have pending state
- Go to a subcollection
- In menu
Collection
click onMove
- Select the destination by clicking either:
- on the name of the collection/subcollection
- Or on the
+
button besides the name of a collection/subcollection to create a new subcollection, enter the name and Save
Remark: Upload is not any more part of the meta menu.
- Go to
Collections
- Click on one Collection of the list
-
If the User has
Edit
role for this collection:
- Click on
Upload
, select files, click onOpen
- Drag and Drop pictures to the Item list
- Files are uploaded if:
- No other file has the same checksum
- No other file has the same filename
NEW: Select items should also be possible for not logged in users.
- Go to the detail view of an Item
- Click on
Edit
- Enter metadata
- if default statements are defined in the imeji instance: All default statements will be displayed and the user can enter values for the default statements
- if item has already metadata values: the existing values can be edited
-
for new statements: Enter the name of a statement in the input
ADD METADATA
(a list of all available statements will be displayed)-
If the statement exists: Click on
Add
, enter the metadata value -
If the statement doesn't exists: Select the type, click on
Add
, enter the metadata value
-
If the statement exists: Click on
- (Optionally) Upload a new version of the file (the old version will be overwritten)
- Click on
Save
- Go to one of the browse item page (Browse / Collection / Search)
- Select item(s)
- Click on
Edit
- The editor is initialized with:
- One row for one file
- One column for:
- the statement(s) already used by at least one of the selected items
- the statement(s) defined as default
-
Add a new value for a single item: Click on
+
and enter the value - Edit one value for a single item: Enter the new value in the input
-
Add one value for the whole column: Click on
Edit all items
(magic wand), enter value, click onAdd to all
(the value will be added to all items; if one or several items already have a value for the selected metadata this will not be deleted, the new one will just be added) -
Clear all values for one column: Click on
Remove
(trash) - Click on
Save
(without saving, nothing will be changed) - REMARK: The used editor is only suitable for a small amount of items. When too many items are selected, the following use case (All Items of one collection) should be executed.
-
If no item is selected: Go over
More
and click onEdit metadata of all items
- Enter the statement name in the input
SELECT METADATA
(a list of all available metadate statements will be displayed) - If the statement exists: Enter the metadata value
- If the statement doesn't exists: Choose the type and enter the metadata value
- Choose one save action:
-
Overwrite existing values
: All values on the items of the collection for this statement are overwritten with the new value -
Append new value
: The value is appended to all items -
Add only if not already defined
: Only items with no value for this statement get the new value
Precondition: The item is part of a private collection.
- Go to the detail view of an item
- Click on
Delete
- Confirm the deletion of the item
- Click on
Confirm
- The item will be deleted and the system displays a success message.
Precondition: The items are part of a private collection.
- Go to one of the browse item page (Browse / Collection / Search)
- Select item(s)
- Click on
Delete
- Confirm the deletion of the items
- Click on
Confirm
- The items will be deleted and the system displays a success message.
Precondition: The collection is private.
- Select one collection
- Click on
Delete all items of the collection
- Confirm the deletion of the items
- Click on
Confirm
- The items will be deleted and the system displays a success message.
Remark:
- When discarding an item, the item itself will be deleted from the system but its metadata will be kept as it is so that users who know the direct URL of the item still can find the metadata of the item. The discard comment is always displayed together with the metadata.
- Discard item is only possible for single items, not for selected or all items of a collection.
Precondition: The item is part of a published collection.
- Go to the detail view of an item
- Click on
Discard
- Enter a discard comment and confirm the discard of the item
- Click on
Confirm
- The item will be discarded and the system displays a success message.
NEW: It should not be possible to download all files on the browsing page (as this can create server problems)
- Go to the detail view of an item
- Click on
Download
(the original file will be downloaded) or onmore
/download metadata
(the metadata in the API format will be downloaded)
- Select item(s)
- Click on
Download
(the original files will be downloaded) or onmore
/download metadata
(the metadata in the API format will be downloaded)
- Go to one collection
- Go over
More
, Click onDownload collection files
(the original files will be downloaded) or onmore
/download metadata
(the metadata in the API format will be downloaded)
Precondition: The collection of the item is in the state private, and the user has at least edit right for the collection
- Go to the detail view of an Item
- Click on
Move
- A list of all collections for which the user has appropriate rights is displayed (user can filter list by entering a search term)
- Select target collection or create a new subcollection by clicking on
+
- Item is moved to the selected collection
- User returns to previous screen and is notified that the operation has been successfully executed (green message)
- Go to one collection
- Select item(s)
- Click on
Move
- A list of all collections for which the user has appropriate rights is displayed (user can filter list by entering a search term)
- Select target collection or create a new subcollection by clicking on
+
- Items are moved to the selected collection
- User returns to previous screen and is notified that the operation has been successfully executed (green message) or that the operation wasn't possible for selected items (private)
- Go to the detail view of an item
- Click on
Edit
- Select a new license from the list of available licenses or enter an own license (which consists of a name and an URL)
- Click on
Save
- If the item is released: the new license is appended. The old license gets a timestamp
- If the item is private: The new license is saved
- Select item(s)
- Click on
Edit License
- Select a new license from the list of available licenses or enter an own license (which consists of a name and an URL)
- Click on
Save
- If the items are released: the new license is appended. The old license gets a timestamp
- If the item are private: The new license is saved
- Go to one collection
- Click on
Edit License of all items
- Select a new license from the list of available licenses or enter an own license (which consists of a name and an URL)
- Click on
Save
- If the collection is released: the new license is appended. The old license gets a timestamp
- If the collection is private: The new license is saved
- Go to: Admin / Statements (a list of all statements is displayed) / Create Statement
- Enter a statement name and choose a Type (following types are available: text, number, person, date, geolocation, link)
- (Optionally) Enter further information / restraints for the selected statement type
- text: add predefined values
- number: -
- person: add vocabulary: CONE
- date:
- geolocation: add vocabulary: google
- link: -
- (Optionally) Enter a namespace (external reference) for the statement together with its URL
- Save
- If no other statement with the same name exists (case insensitive, space replaced by _): SUCCESS -> redirected to view all Statements
- If another Statement exists -> ERROR -> User is asked to change the name
- Go to [edit single item | edit selected items | all items of collection]
- Enter the statement name in the input
ADD METADATA
(a list of all available statements is displayed) - (If the Statement doesn't exists): Select the type
- Click on
Add
- Enter at least one value with this statement
- Save the Item(s)
- Result: Statement is created. Administrator can view it under: Admin / Statements. If no value is assigned to the statement, the statement will not be saved.
- (If the Statement already exists): the user can assign a value for the statement, see Edit
Only for System administrators
- Go to: Admin / Statements /
- Click on ´Edit´ for one Statement of the list
- Edit name (The type can not be changed)
- (Optionally) Enter a namespace for the statement together with its URL
- Save
- If the Statement is not used for any item -> SUCCESS
- If the Statement is used by at least one item: Statement is changed for all these items -> SUCCESS
- Result: Statement name is changed and all items using this statements have been updated with the new statement
Only for System administrators
- Go to: Admin / Statements /
- Click on ´Delete´ for one statement of the list
- Confirmation box:
- If the statement is not used for any item: Do you really delete this statement? -> Delete -> SUCCESS
- If the statement is used by at least one item: Sorry: This Statement can not be deleted. There is at least one item using this statement! -> ERROR
Only for System administrators
- Go to: Admin / Statements /
- Click on
Default
for one of the statement of the list - The Statement is listed in the input
Default statements
- Click on
Register
- Enter:
- Family Name
- Optional: Given Name
- Organisation
- Depending on instance configuration: Agree to the Term of Uses
- Click on
Register now
- Open you Email client
- Click on the validation link
- Enter the password sent in the previous Email
- Click on
Log in
-> Done.
Only for System administrators
- Go to
Admin
- In menu
Users
click onCreate
- Fill in Form
- Click on
Save
- For system administrators (can edit all users):
- Go to
Admin
- In menu
Users
click onBrowse
- Click on
View details
for the user to be edited
- For normal users (can edit only his own profile):
- Got to user profile
- Click on
Edit
- Fill in the form (only the system administrator can change the user grants and the disk space quota)
- Click on
Save
- For system administrators (can delete all users):
- Go to
Admin
- In menu
Users
click onBrowse
- Click on
View details
for the user to be deleted
- For normal users (can edit delete his own profile):
- Got to user profile
- Click on
Delete
- A confirmation message is displayed: Click on
Confirm
- The user is deleted, together with all his private content (= content that is not published nor shared). All other content will be kept.
- Log in with system administrator role
- Go to
Admin
- In menu
Usergroups
click onCreate
- Fill in Form
- Click on
Save
- Log in with system administrator role
- Go to
Admin
- In menu
Usergroups
click onBrowse
- Click on
View details
for the usergroup to be edited - Click on
Edit
- Fill in form
- Click on
Save
- Log in with system administrator role
- Go to
Admin
- In menu
Usergroups
click onBrowse
- Click on
Delete
for the usergroup to be deleted - A confirmation message is displayed: Click on
Delete
- Log in with system administrator role
- Go to
Admin
- In menu
Usergroups
click onBrowse
- Click on
View details
for the usergroup to be edited - Click on
Add user
- Click on the user to be added to the group
- Log in with system administrator role
- Go to
Admin
- In menu
Usergroups
click onBrowse
- Click on
View details
for the usergroup to be edited - Click on
Remove
for the user to be removed