Update Travel_fellowships.md to add new rounds and rubrics

[malvikasharan]

• Included 2 more rounds
• Included link to rubric
• Create an issue template for the next round
• Tag board members to review and clarify any phrasing that they don't agree with

[nlharris]

Thanks, Malvika--most of these changes look good, but the proposed 15 July deadline won't work. BOSC is normally in July, and participants need to know at least a month ahead (preferably more) whether their travel will be covered by the event fellowship. I therefore suggested 15 May (with a 15 June reply date, which is late but probably tolerable). BOSC 2023 will start around July 24.

[kipkurui]

I approve updates taking note of @nlharris's requested changes.

[nlharris]

Are you sticking with 4 reviews a year, with one of them July 15?

[peterjc]

The pull request currently has:

• Round-1: 1 April
• Round-2: 15 July
• Round-3: 1 October
• Round-4: 15 January

Perhaps with a strong steer for BOSC applications to go direct to BOSC for a fee waiver/travel help, this would be OK for the travel/event fellowship?

[nlharris]

What is the status of this? @hzahroh and @kipkurui can you check that all requested changes have been made so this PR can be merged?

[peterjc]

I've added my suggestions about the budget tracking spreadsheet, and resolved a merge conflict.

I think the only outstanding issue is the dates - @nlharris are you still recommending changing the 15 July deadline to 15 May?

[nlharris]

Updated proposed application deadlines (as discussed in most recent OBF Board hangout)

[nlharris]

Note also that this line on https://www.open-bio.org/event-awards/ needs to be updated:

Application Deadlines: December 1, 2019, and then, starting in 2020, twice a year, on April 1 and October 1.

[nlharris]

Suggested change

• Change the deadline listed at the beginning of the application form (currently https://docs.google.com/forms/d/e/1FAIpQLSc1DFilEFV0R0hzsLGI7JkE3UHQgqQQnNXDztvqieE2TmhOMA/viewform) to the next deadline.

[kipkurui]

I guess December 1 would be too close for this round. Changed to April 1 2023

[nlharris]

Suggested new rounds:
1 April
1 Aug
1 Dec

[kipkurui]

I have updated the documents as discussed. Three rounds: 1 April, 1 August, 1 December

[cjfields]

I vaguely thought we needed just a simple majority, but it looks like we need full board approval for this one, and modifying that would likely restart the approval process. @nlharris @HLWiencko we'll need your reviews

[peterjc]

@cjfields maybe just stuck on Nomi's change request (which has actually been done)

[hlapp]

See inline suggestions in regard to typos and text improvements.

[nlharris]

I think this is all fine; please go ahead and merge and I will review again.