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Add requirement to distrubute officers' reports before AGMs #53

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Add requirement to distrubute officers' reports before AGMs #53

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4 changes: 3 additions & 1 deletion constitution.md
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Expand Up @@ -228,11 +228,13 @@ the membership shall consider at a General Meeting whether that person's members
16.1 The following business must be transacted at every Annual General Meeting:
* the confirmation of the Minutes of the previous Annual General Meeting, and of the Minutes of any Special General Meetings that occurred since the previous Annual General Meeting;
* the receiving of the statement of income and expenditure, assets and liabilities for the last financial year prepared by the Treasurer;
* the receiving of reports from the President and Secretary;
* the receiving of reports from the officers;
* the receiving of the auditor's report on the financial affairs of the Society for the last financial year;
* the presenting of the audited statement to the meeting for adoption; and
* the election of members of the Management Committee.

16.2 A draft of the officers' reports must be distributed to the members at least seventy-two (72) hours before the AGM commences.

## 17 Special General Meeting

17.1 The secretary shall convene a special general meeting by sending out notice of the meeting within fourteen (14) days of:
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