add notes document - 2024

project-management/1-1-meetings/Anne-Lee-Steele/2024-checkins-malvika.md

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+## 1:1 meetings
+
+# 18-06-2024
+- Appraisal 2024: documentation – any updates I need to do on Cezanne?
+- Debrief: Book Dash and Fireside Chat
+- June/July Fireside Chat - discussion with AC?
+- Discussion about working remotely for extended period of time – family discussion (will follow up by email with next steps after verbal)
+	- Registering leave early/mid July
+- Newsletter - due by 25th - ongoing
+- Widening Participation – completing draft of materials by 27 June
+- Code for Thought - discussion planned for 9am on Thursday
+- Team updates -> how will team meetings change with changes in team?
+- Onboarding progress reports
+	- Data protection policies: onboarding
+	- Onboarding call: upcoming 26 June
+	- Outreach for final book dash tasks happening this week: follow-up emails, processing recordings, scriberia images
+	- Annual Review 2023
+	- Guide for Accessibility
+
+# 21-05-2024
+- New RCM - review of onboarding process
+- Invitation: AIES Symposium
+- Visa letter
+- Fireside Chat
+- Appraisal 2024: documentation
+- Newsletter - due by 25th
+- Data protection
+- Book Dash Planning
+
+# 23-04-2024
+- Preparation for community forum
+	- MS: Ping JM & WN asking if they need anything for presentation today. -- ALS: done!
+- Community health - presenting tomorrow at RCM team meeting
+	- MS: I like the angle of the three grand changes from Turing: what can we learn about health (medical understandings, diagnosis), environment (sustainability and well-being), & defense (protection). -- ALS: thanks for this nudge - will do!
+- Focus for this week: data protection policy, newsletter, comms for book dash, accessibility guide draft
+- While MS is on AL: what would you like me to prioritise?
+	- MS: Planning for upcoming Fireside Chat with LH - with Society of RSE. Meeting on Thursday
+	- ALS: Also filing for some AL in May - family is visiting!
+- Progress report
+	- Annual Review 2023 - edited documentation as needed
+	- Documentation post - will add tomorrow
+		- MS: Making a 'Community Management documentation tracking document' can help you to organise some of the materials you've already created to make them easier to review for the delivery team. -- ALS: thank you for the nudge - will aim to do this throughout this week.
+	- Accessibility policy draft - have tagged needed people
+- Navigating upcoming opportunities: MozFest & EASST 4s-web
+	- MS: Think through the role that your current work might play with these, in the case of financial support from the Turing. 
+	- ALS: We can review this in a few weeks time when you come back from AL!
+
+# 09-04-2024
+- Collaborations Workshop
+	- Discussion of deadlines for access-related materials
+	- Discussing engagement in events
+- CM RACI matrix: review
+- Review of PM meeting documentation
+- Documentation ready for review
+- Annual Review 2023: is this something I should continue?
+
+## 12-03-2024
+* = focus for this week
+- March 2024 Newsletter*
+	- End of the month is preferred. We add a deadline for review on the 25th of each month.
+ 	- I will review this: https://github.com/the-turing-way/newsletter/issues/12
+- The buttondown experience has been great! Can't see Jan and Feb drafts. 
+	- Good to know that the Buttondown is easier. It looks good!
+  	- Email the helpdesk for display. 
+- Accessibility work
+	- Accessibility policy draft - draft is complete & ready for review! Discussion on review
+ 		- MS: good work! Tag people you think should review. Share the PR more openly on Slack.
+   		- Like the idea of open discussion (journal club style) in Collab Cafe.
+	- Guide for accessibility - draft is ongoing*
+	- PPIE documentation (currently reviewing)
+- Onboarding call - happening wed 27 Mar
+- Organising community forum (discussion with AAA)
+- Community Research Toolkit - not present at the 27 Mar meeting, presenting in early April
+- Annual Review 2023
+- RCM Paper (RS paper)*  
+- Uploading TTW reports*  
+	- It's already converted in markdown, needs a bit of review and editing but not extensive. 
+
+## 12-03-2024
+- Reviewing RCM paper
+- Chapter updates: announced Electronic Notebooks, to announce expressions of interest
+- Newsletter – got additional info from AAA to add
+- Documentation to review:
+	- Working group -- had sent to MS by email: https://github.com/the-turing-way/the-turing-way/pull/3499
+	- Onboarding & offboarding calls: https://github.com/the-turing-way/the-turing-way/pull/3498
+	- Reorganising community calls: https://github.com/the-turing-way/the-turing-way/pull/3533
+- Current focus: Access-related content in preparation for inclusive events chapter
+	- Accessibility working group: 
+
+## 27-02-2024
+- Two papers: RCM papers
+- Github updates
+	- Reorganising community calls: https://github.com/the-turing-way/the-turing-way/pull/3533
+	- Onboarding & offboarding calls: https://github.com/the-turing-way/the-turing-way/pull/3498
+	- Working group -- had sent to MS by email: https://github.com/the-turing-way/the-turing-way/pull/3499
+	- Access considerations: https://github.com/the-turing-way/the-turing-way/pull/3491
+- Newsletter draft: https://github.com/the-turing-way/newsletter/issues/7
+	- Transfer to Buttondown - confirm logistics
+- Communications updates
+	- Promotion of Book Dash - now online
+	- TTW PH event - now online
+	- Data Hazards - 27 Feb
+	- Electronic Lab Notebooks - 29 Feb
+- Scriberia images - will post in #askaway next week
+
+## 13-02-2024
+- Linkedin page: process for review
+	- ALS will make issue, MS will respond.
+- Buttondown platform: confirmation/email for people to transfer accounts
+  - MS: I can't send the email before payment! I can wait for Kit to reply before I purchase and send the request. Please send an email to Kit with the details you shared with us on Slack. 
+- Working Group documentation review
+	- Is there anything that we can do for a project log?
+	- Send over to MS ASAP -- with email
+- Community Call: anything to prepare:
+	- MS is making slide deck
+	- Introducing this call, agenda-setting, passing on to working groups to start
+	- Open floor for question/answer
+- Scriberia images
+	- Could be a good internship project? GSoC or GDOC?
+	- https://betterimagesofai.org/
+	- https://alan-turing-institute.github.io/turing-commons/resources/gallery/
+- Upcoming trainings & events
+	- ACM REP 2024 meetings (June 18th-20th, 2024)
+	- DCE Community call
+	- Ireland OSCP: Pen giving this on
+	- csv,CONF is coming soon
+
+## 30-01-2024
+- Accepted for School of Commons programme!
+  - MS: Congratulations !
+- Discussed art and science, gap between optimism and practicality, responsibility of facilitating a third space
+- Questions about newsletter (january 2024 - switching to buttondown, sending last message on tinyletter)
+  - MS: Have the newsletter sent from tinyletter, buttondown request should then go out. 
+
+## 16-1-2024
+- Current tasks
+	- This week, I am focused on reviewing papers: RCM team (deadline for final review?), RS CM paper, Inclusive events chapter. 
+		- Currently splitting time at Collab Cafe between a few different working groups
+	- Have been testing out new task-tracking system with AAA: https://github.com/orgs/the-turing-way/projects/3/views/1
+	- Archived notes with infra/accessibility wg, will ask same of translation team
+- To discuss with MS: 
+	- Calendar for 2024: https://docs.google.com/spreadsheets/d/1lWCWKAAXSlluo5d78LAjoMS9dfDxB27Y7Fb_wGI9B6Q/edit#gid=577525947
+		- Email with AAA+MS+ALS has notes and questions
+	- OpenUK: did we have an iPad? I can confirm with Emma
+	- TTW Delivery Team meeting transition to TTW - PM meeting
+	- Objectives review: https://docs.google.com/document/d/1B9JaCvYwa5ZlP1vsMA9iHXcB2yFx0n-tuQx5IzS5eoA/edit
+	- FOSDEM travel: should I want until my visa has been confirmed?
+- Notes
+	- Create 2024 folder in open-community-management
+	- Archive 2023 notes from this pad 
+	- Adding Book Dash task -> fragment that into different categories 
+	- Knowledge management, how & where does it fit? 
+		- Does it need a schema or data flow to understand where people are interacting with the repository?
+		- People are depending on the main repository 
+		- ALS & AAA get started with this, sharing with infrastructure team 
+		- What role does the TTW translation team?
+		- In creating new repository
+			- How they can access it? How can this be clear or acceptable? 
+		- ALS: Sent a message to translation & localisation team
+	- OpenUK: don't need anything!
+		- ALS: Ask AAA to get Community Ticket 
+	- FOSDEM: Book personally with option to reimbursement/cancelation option
+	- Newsletter:
+		- Platform research: https://docs.google.com/document/d/1i8KM1IXyWyUQ_hmz8iGezrxwva7oToilyJGyUbWGemA/edit
+		- Switching to ButtonDown
+		- All archives here: https://buttondown.email/turingway/archive/
+	- Eventbrite replacement
+		- Platform research: https://github.com/the-turing-way/the-turing-way/issues/2811#issuecomment-1795805789
+	- ALS: Confirm platform replacement in delivery team channel
+	- Event calendars
+		- Fireside Chats
+		- TTW PH webinars
+		- Onboarding calls - every 2 months
+		- Community Calls (bi-annual) 
+	- Community events committee? 
+		- Prototype with the fireside chat and onboarding 
+		- Community-owned
+		- Relationship to retired working groups: trainers/mentors, reviewers/editors
+			- Need to edit/transform the grid from last year
+			- The people who were doing it before, it wasn't entry into new experience
+			- Very transactional, not rewarding
+			- Fireside chats & training is more 
+		- ALS: Post in community/askaway channel
+		- Onboarding: Danny, Jim, Richard, Susana, Shern 
+		- Fireside Chat: how can we have more of a transparent way of organising these events?
+			- There's a way of nominating speakers and public/community involvement in the process
+			- Is there really even a need for a committee?
+			- Should they be more of a seminar? should they be more of a panel format?
+			- Arielle - pre-organised mixers based on topics 
+			- TTW PH Seminar: catered to Bridge AI network
+		- ALS: Reach out to Marion
+		- 5 years of TTW? Reproducibility 5 years on? From SSI!
+			- Podcast can be live-recorded! Peter could live-record.
+		- ALS: Will bring a few more ideas to the next 1:1
+	- Regular TTW gardening (habit building with ALS!)
+		- Events calendar: 
+		- Github calendar
+		- Start.page
+		- Guide for Accessibility
+		- Pushing for website!
+	- Communications Plan
+		- Banners https://www.canva.com/design/DAFcm01WS-s/Te2XS6vEVAQcTEEVmd3igw/edit
+		- Building communications plan (trial): https://docs.google.com/document/d/1Gf7-0iDl6bNUuukqki4AjAw8NMQDhUBM/edit
+		- Acknowledging the gaps is just as important!
+		- Start collecting events again for different groups to present
+	- Governance
+		- Leadership, working group chairs, delivery team
+	- Objectives Review
+		- Give thumbs up by next week - try to finalise everything else!
+		- Will send to KW next week!
+	- TTW Delivery Team <-> TTW PM Meeting
+		- Planning the schedule for next two sessions
+		- Survival bias!
+		- Stay in coworking session in 1:1 
+		- Informational asymmetry -> working with relationship to AAA
+		- Emotional relationship