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README: Providence version 1.7.11

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About CollectiveAccess

CollectiveAccess is a web-based suite of applications providing a framework for management, description, and discovery of complex digital and physical collections in museum, archival, and research contexts. It is comprised of two applications. Providence is the “back-end” cataloging component of CollectiveAccess. It is highly configurable and supports a variety of metadata standards, data types, and media formats. Pawtucket2 is CollectiveAccess' general purpose public-access publishing tool. It provides an easy way to create web sites around data managed with Providence. (You can learn more about Pawtucket2 at

CollectiveAccess is freely available under the open source GNU Public License version 3.

About CollectiveAccess 1.7.11

Version 1.7.11 is a maintenance release with these bug fixes and minor improvements:

  • Fix for potential indexing issue which would result in incorrectly tokenized search terms and poor or broken search functionality.
  • Fix for incorrect HTML in entity label bundles.
  • Fix for issue where image media processed in the background by the task queue would not honor custom center points when cropped.
  • Removed extraneous fonts and trackers.
  • Updated base profile with minor fixes and improvements.

You should rebuild the search indices for your database after updating. This can be accomplished using the "Rebuild search indices" option in the "Manage" menu under "Administrate" > "Maintenance", or by running caUtils rebuild-search-indices on the command line.

Note that this version is not yet compatible with PHP version 8. Please use versions 7.2, 7.3 or 7.4.


First make sure your server meets all of the requirements. Then follow the installation instructions.

Updating from a previous version

NOTE: The update process is relatively safe and rarely, if ever, causes data loss. That said BACKUP YOUR EXISTING DATABASE AND CONFIGURATION prior to updating. You almost certainly will not need the backup, but if you do you'll be glad it's there.

To update, decompress the CollectiveAccess Providence 1.7.11 tar.gz or zip file and replace the files in your existing installation with those in the update. Take care to preserve your media directory (media/), local configuration directory (app/conf/local/), any local print templates (app/printTemplates/) and your setup.php file.

If you are updating from a version prior to 1.7, you must recreate your existing setup.php as the format has changed. Rename the existing setup.php to setup.php-old and copy the version 1.7.11 setup.php template in setup.php-dist to setup.php. Edit this file with your database login information, system name and other basic settings. You can reuse the settings in your existing setup.php file as-is. Only the format of setup.php has changed. If you are updating from version 1.7.x you do not need to change your setup.php file.

Once the updated files are in place navigate in your web browser to the login screen. You will see this message:

Your database is out-of-date. Please install all schema migrations starting with migration #xxx. Click here to automatically apply the required updates.

The migration number may vary depending upon the version you're upgrading from. Click on the here link to begin the database update process.

Version 1.7 introduced zoomable page media for multipage documents such as PDFs, Microsoft Word or Powerpoint. Systems migrated from pre-1.7 versions of CollectiveAccess will not have these zoomable media versions available causing the built-in document viewer to fail. If your system includes multipage documents you should regenerate the media using the command-line caUtils utility in support/bin. The command to run (assuming your current working directory is support/) is:

bin/caUtils reprocess-media 

Be sure to run it as a user that has write permissions on all media. You do not need to reprocess media if you are updating from a 1.7.x system.

Useful Links

Other modules

Pawtucket2: (The public access front-end application for Providence)