CTJ: Monthly All Hands Team Meeting Agenda #16

ExperimentsInHonesty · 2021-07-21T01:27:56Z

Overview

This issue tracks the agenda for our weekly meetings

Issue Template

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #

### Recurring items: Happens on the ________ meeting
 - [ ] review any issues that are in the [new issue approval column]
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team member
       - [ ] [Lu](https://github.com/hackforla/CivicTechJobs/issues/assigned/fenglugithub) - UX/UI Designer Lead
       - [ ] [Carmen](https://github.com/hackforla/CivicTechJobs/issues/assigned/CarmenMM1) - UX/UI Designer
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel) - Senior Advisor
       - [ ] [Kanika](https://github.com/hackforla/CivicTechJobs/issues/assigned/kchotani) - Product Manager
       - [ ] [Manju](https://github.com/hackforla/CivicTechJobs/issues/assigned/itsmanjuchawla) - UX/UI Research
       - [ ] [Leah](https://github.com/hackforla/CivicTechJobs/issues/assigned/Leah0996) - UX/UI Researcher
       - [ ] [Xiaotian Vivian Li](https://github.com/hackforla/CivicTechJobs/issues/assigned/xxl228) - UX/UI Research Lead
       - [ ] [Bitian](https://github.com/hackforla/CivicTechJobs/issues/assigned/bzzz-coding) - Dev. Co-lead
       - [ ] [Jimmy](https://github.com/hackforla/CivicTechJobs/issues/assigned/JimmyJuarez10) - Dev. Co-lead
       - [ ] [Benny](https://github.com/hackforla/CivicTechJobs/issues/assigned/bennyv8) - Developer

- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ]  #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Links to other agenda issues for your team

(so that you can easily post on their agendas items that come up at yours)

Previous Meetings (link to each comment with the date)

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kcoronel · 2023-09-26T17:50:50Z

OOO vacation dates for team members (taken from Slack):
Tin: Sept 12- Oct 2nd
Bitian: Sep 20 - Oct 10 (Team lead)
Benny: Sep. 13 - Oct. 4
Matt: September 17 - Oct 6 (Team lead)
Jen Chung: I’m on vacation Oct 17 - Nov 1 (Team lead)
J-Wu: September 30 - November 3rd (Team lead)

ghost · 2023-10-17T23:33:48Z

kcoronel · 2023-11-07T03:11:01Z

Reposting from Bonnie in our CTJ Slack: We will be able to help people fill their skills gaps using our skills matrix. Read this article for context on why that’s moving us to the future of hiring in the job market.
https://fortune.com/2023/11/03/gen-z-resume-work-skills-based-hiring-recruitment-research/amp/

kcoronel · 2023-11-14T16:16:14Z

November 14 Meeting Agenda

Prework to prep for meeting

None

Recurring items: Happens on the monthly Tuesday meeting

New Items

Skills Matrix - organize meeting to work through any blockers
[ ]
Carry over Items to next meeting that don't get addressed

FYIs

No meetings in December!

Notes from Meeting

We need to meet about Qualifier pages to be unblocked for skill matrix.
And we will be splitting and working on mobile designs
Insights from UXR team research with the design team, and working on
J-Wu connecting with Melinda to co-lead
Bitian - updating credit page - using Tail Wind for industry standard, redo-ing page to make it more responsive
Matt - trying to troubleshoot MK Docs issue
Benny - added cookie banner component, Bitian reviewing new pull request regarding policy page
Alex - trying to figure out issue regarding GitHub Action, went to People Depot meeting, confirmed we wanted to create our own personal backend. Questions,
1/ are we building all API's or use a few from People Depot team
2/ All API's, will it be forever or once People Depot is running, will we have to change (temporary solution or permanent)

Task Items

kcoronel · 2024-01-17T01:04:58Z

2024-16-01 Meeting Agenda

Prework to prep for meeting

None for this week. Welcome back!!
Design team meetings Sunday's
UXR team meetings on Wednesday
Dev team meetings on Wednesday's at 7pm - will be taking poll

Objectives for Civic Tech Jobs in 2024

Launch CTJ MVP
- Our MVP will consist of a dynamic login page which will let users login into our site and update their project openings [users coming from onboarding]. We decided that Hack for LA projects will receive login credentials rather than individual users. However users looking for new roles will need to create a login. Our MVP will also consist of a Qualifier Page which includes the Skills Matrix for users to complete based on the Community of Practice they are a part of example: If Product Management community of practice is selected, then product management skills are shown. After Skills Matrix is completed by user, the user will be shown a search page with ALL of Hack for LA's openings.

So far:

Design has completed login designs and Dev has set it up on our test site.
Dev has been in conversations around data management with projects similar to ours (VRMs, People Depot, Tables)
Design team working on iterations of Skills Matrix page (user flow)

Need to do:

Figure out how many skills we want to ask users to rate themselves on the Skills Matrix
UXR doing research around best approach for Skills Matrix

Objectives for this month

Getting back into flow as a team
Recruiting - dev support, AWS advisor or skilled person
Recruiting for design lead - design team support
PM team?
Onboarding - documentation

Recurring items: Happens on the monthly team meeting

New Items

[ ]
Carry over Items to next meeting that don't get addressed

FYIs

Bitian (Dev team) - Benny and Bitian will be meeting and discussing goals, come up with recruitment for AWS and Python background
J-Wu and Melinda (UXR) - Skills Matrix and additional research, needs to regroup with team, will update PM's when back.
Jen - will be helping recruitment and some documentation.

Notes from Meeting

Task Items

kcoronel · 2024-02-20T23:57:15Z

kcoronel · 2024-03-19T23:19:14Z

2024-19-03 Meeting Agenda

Prework to prep for meeting

None

Round of Quick Intros from everyone on the team

Name
Calling from
Your role on the team
Favorite spring activity

Recurring items: Happens on the ________ meeting

New Items

GitHub tutorial + best practices
Priorities each team is focused on
Summary from Leah regarding CMS designs
Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Design priorities:

Updating current designs after requirements audit - updating language page [Updates to [Landing Page] Necessary for CTJ Wireframes to be in Compliance with Requirements #495]
Finalizing Skills Matrix design (user going through long list/exploring if there is an easier way for users to go through this process.
Availability and time - look into mobile designs
- testing (in collaboration with UXR)
Developing Mobile design

Future:
Content of list - create a prototype for user testing

Dev priorities:

Django refresher for team
Coding designs for pages in the Dev Handoff board on Figma
Talk through time zone issue ** bring this up with Bonnie
Understand flow of MVP -- questions around what happens with user does this

UXR:

Discovery to learn more about Skills Matrix/Experience Matrix out in the market (what frameworks are utilized)

Share:

List of skill sets and tools - have required skill set list for Design team -- categorize and demonstrate
One area of focus is fine to share
Design CoP

Product:

Talk with the product stakeholder, skills matrix
Need Designs for after user log ins -- what is flow for this

Task Items

kcoronel · 2024-03-20T00:11:44Z

Carmen - SF/Bay Area, hiking and taking pictures, design team
Lu - LA, hiking and tennis, design team
Brenda - vancouver, likes to cook and bake and watch soccer, design team
Leah - NJ, pottery and getting into yoga, ux researcher
Kanika - San Jose, Co-PM, likes to be outdoors, hiking and more biking, trying to bike more frequently, confidence on bike
Snigdha - based in Virgina, joining as UX Research lead, looking forward to more time outdoors
Bitian - developer, located in LA, gardening, harvesting cherry tomatoes

Hey team, great meeting today! Here is a brief recap of the tasks we discussed.
Product:

Create a channel for UX Research and UX Design team members to collaborate on user testing as needed
Share a list of the skill sets and tools that would be utilized by someone who selected the Design Community of Practice (CoP) as their choice.
Share with everyone the MVP user flow (will not include CMS but will take into account cases like "what does user see when they log in to CTJ after creating log-in" (thanks for calling this out Bitian!)

Design:

Updating Landing Page to include the Hack for LA logo (@ Lu I created issue Updates to [Landing Page] Necessary for CTJ Wireframes to be in Compliance with Requirements #495 to track the work on this), whomever is working on this, please make sure to assign yourself - ty!
If folks need work, I have also created issue Updates to [Login In/Sign UP Page] Necessary for CTJ Wireframes to be in Compliance with Requirements #517 and issue Updates to [Search Page] Necessary for CTJ Wireframes to be in Compliance with Requirements #518 that require design updates
Update Dev Handoff Page on Figma to be up to date for our Devs

UXR:

Schedule weekly sync - notify PM's so that they may update VRMS and calendar
Discovery for Skills Matrix

Dev:

No immediate tasks.

kcoronel · 2024-04-24T00:10:46Z

kcoronel · 2024-05-28T23:47:16Z

kcoronel · 2024-06-14T18:49:03Z

June 18, 2024 Meeting Agenda

Prework to prep for meeting

Complete the Poll on Slack
- Kanika to read out results at our All Team Meeting
For Kanika only: Enable Otter or other note taking system for this meeting
For Karen: share passcode with Kanika
Kanika to give brief overview of GitHub board migration
- For any questions, please message us on the #civictechjobs Slack Channel

Recurring items: Happens on the Tuesday monthly meeting

New Items

Jimmy and Vivian can you please share out your respective job posting in your disciplines respective CoP i.e. Dev CoP, UI/UX CoP
[If we did not get into this topic, please review with the team] Usability Testing progress - how are you planning to approach the Hack for LA July break?
Dev question - have you started working on developing a live demo environment or are we waiting for Front End developers to be onboarded?
Design/Research question - what was the decision on this Slack thread . The following were options for the team to discuss:
Adding a new page at the beginning of the sign-up process
Updating the language on the homepage referring to onboarding
A message on the signup page
Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Attendees: Lu, Vivian, Bonnie, Kanika

Updates from Research : They will finalize the usability testing plan over the next month. They will continue to meet once or twice in july ( as needed) to test amongst the team. Testing will resume during the August/September onboarding.
Updates from Design: Design is finishing up prototypes for UX Researchers. They will be updating the User Flow - adding a new page at the beginning of the sign up process and updating the language on the homepage asking about onboarding. CMS Design is not a priority at this time and will be worked on once the above designs are completed.

To do:

Karen/Kanika: Schedule meeting with Bonnie around Figma to help with the load time once Karen returns from vacation.
Kanika : Pin the new project board to the slack channel.
Kanika : Follow up with Jimmy to post the job posting in their community of practice.

Task Items

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ExperimentsInHonesty changed the title ~~Meeting Agendas~~ Weekly All Hands Team Meeting Agendas Dec 26, 2021

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CTJ: Monthly All Hands Team Meeting Agenda #16

CTJ: Monthly All Hands Team Meeting Agenda #16

Comments

ExperimentsInHonesty commented Jul 21, 2021 • edited by kcoronel

Overview

Issue Template

Links to other agenda issues for your team

Previous Meetings (link to each comment with the date)

2021

2022

2023

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kcoronel commented Sep 26, 2023

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ghost commented Oct 17, 2023 • edited by ghost

2023-10-17 Meeting Agenda

Prework to prep for meeting

Team Updates

New Items

kcoronel commented Nov 7, 2023

kcoronel commented Nov 14, 2023 • edited

November 14 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the monthly Tuesday meeting

New Items

FYIs

Notes from Meeting

Task Items

kcoronel commented Jan 17, 2024 • edited

2024-16-01 Meeting Agenda

Prework to prep for meeting

Objectives for Civic Tech Jobs in 2024

Objectives for this month

Recurring items: Happens on the monthly team meeting

New Items

FYIs

Notes from Meeting

Task Items

kcoronel commented Feb 20, 2024 • edited

2024-20-02 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the monthly all-team meeting

New Items

FYIs

Notes from Meeting

Task Items

kcoronel commented Mar 19, 2024 • edited

2024-19-03 Meeting Agenda

Prework to prep for meeting

ExperimentsInHonesty commented Jul 21, 2021 •

edited by kcoronel

ghost commented Oct 17, 2023 •

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kcoronel commented Nov 14, 2023 •

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kcoronel commented Jan 17, 2024 •

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kcoronel commented Jun 14, 2024 •

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