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Travel checklist

Going abroad for a conference? Here are some helpful tips to make preparing for your journey easier.


  • Laptop
  • Phone
    • Clear storage (e.g. old photos)
    • Make sure it's unlocked for SIM cards from any country can be activated on it.
  • Headphones
    • If owning Bluetooth headphones, bring a 3.5mm jack to use them in-flight.
  • Power bank (10k++ mAh rating)
  • Outlet adapters
    • Bring at least two (one for your phone and laptop)
  • Flash disk
  • Camera

Identification & documentation

  • Passport & visa (including scanned copies)
    • If passport was recently renewed, bring the old one as well.
    • Double-check travel validity date.
  • Driver's license
  • Travel itinerary & conference print-outs
  • Travel diary containing names & addresses (in case phone gets lost)


  • Breathable, easy-to-wear clothing and footwear
    • Slip-on shoes
    • Track pants
    • T-shirt w/ front pocket
  • Conference & everyday clothes that match the season
  • Accessories (e.g. belt, fanny pack)
  • Spare underwear inside carry-on luggage
  • Laundry bag and additional bags to put dirty clothes in

Comfort & convenience

  • Travel pillow
  • Sleep mask
  • Water bottle/tumbler
  • Sanitary & flushable wipes

Sanitary & medication

  • Toiletry bag containing 100ml or less of the following:
    • Facial cleanser
    • Toothbrush & toothpaste
    • Hair product
    • Soap
    • Shampoo
  • Hand towel & body towel
  • Paracetamol & other over-the-counter drugs
  • Prescription medication
    • Bring the actual prescription to avoid getting questioned.
  • Facial razor
  • Lip balm
  • Bath lily
  • Pain relief patches
  • Sunscreen


  • Travel insurance
  • Online seat selection & check-in
  • Spare glasses
  • Gifts to friends and family
  • Pocket money (in small denominations)
  • Roaming activation
  • Airline phone app to check flight availability
  • A VPN subscription, useful when connecting to public hotspots within airports, hotels, etc.
  • Credit/debit card
    • Call issuing bank and let them know your intentions to use the card in another country.

Additional advice

  • When choosing connecting international flights, choose ones that are at least three hours in between of each other, as unexpected delays might force you to re-book your flight. In my case, I had a 24-hour layover in LAX because there was only a single flight to New Zealand available every day.
  • Always pack the important stuff inside your carry-on luggage (e.g. passport, prescription medication).
  • It's good to have at least one set of clothes and underwear in your carry-on in case you get laid over for more than 12 hours and would rather leave your checked-in luggage at the airport.


A curated list of to-do's for IT professionals traveling abroad.




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