governance: getting permission to attend meetings

[MylesBorins]

This is a basic policy for getting consensus around attending standards
meetings.

PTAL

[dtex]

Is this something that should happen before every in person meeting and phone call?

[timmywil]

@dtex That sounds tedious. I suggest that getting permission to attend the same recurring meeting regularly is enough. Also, the language implies there's a difference between attending a meeting and attending a meeting as a delegate of the OpenJS Foundation.

[MylesBorins]

I think that there should likely be an issue for every meeting if the individual is planning to attend as an OpenJS delegate and is requesting funds from travel fund. They can point the CPC at the issue as proof that their travel is approved... it is also a place where we we can centralize discussion about intentions + goals for the meeting.

I guess maybe it could be better frame as halfway between permission and co-ordination... which can maybe be better outlined in the governance. We can also make an issue template for this if it is helpful.

[timmywil]

and is requesting funds from travel fund

So is this only necessary when requesting funds? If that's the case, it should probably be noted in this PR.

If a member would like to attend a meeting as a delegate of the OpenJS Foundation and is requesting funds

[MylesBorins]

@timmywil I think there are two bits that need to be checked

• Representing OpenJS
• Requesting funding

it is possible that for the former we can sign off once for perpetual representation... but we likely should have a tracking issue for each meeting so folks have an opportunity to get involved / share thoughts / plan

[MylesBorins]

Include something about scope of the work.