Information about persons involved in WYDO
WYDO strongly believes that you have the right to control the use of your personal information, and that your privacy must be respected. We strictly limit the processing of your personal information, and do not intentionally share your personal information with third parties.
Personal information that you provide to WYDO will be used only for the service you have requested.
WYDO does not sell, rent or lease personal data. We do not purchase or otherwise obtain data from other sources.
Any subpoena or attempts from third parties to gain access to any information that you give us will only be considered if accompanied by a valid court order and will be scrutinized carefully and challenged if possible in terms of available resources.
We collect as little personal information as possible.
Our webhost service provider, Netcup GmbH, is based in Germany.
We try to understand the perception of our website through detailed usage of statistics via software developed at http://piwik.org. The processing of web usage data is anonymized. Our statistics software does not provide us with access to IP logs. The raw server logs with ip addresses that we have regular access to are deleted from the server after four days and are not included in off-site backups.
We use the statistics to provide an indication of faults and to identify peak usage times so that we can decide when to make major site modifications. We also use this information to ascertain what material is of use to the general public. At no point do we deduce 'who' is accessing material. We only ascertain 'whether' and 'how many' accesses there are.
WYDO uses social media and social networking services to advance our work. These applications require the use of third party service providers. Notably, we have a Facebook and LinkedIn group and a Twitter feed although we do not necessarily agree with the general implications to privacy that come with the use of these services.
Finally, we use direct messaging on occasion in social media sites, where individuals and organisations contact us on Facebook or LinkedIn by leaving messages in our Inbox or by sending us Direct Messages on Twitter. We aim to delete these messages as soon as we have responded to the queries. However, we discourage individuals from using direct messages in social networks and point out that the preferred way to communicate with us is via encrypted emails.
We are also seeking a solution to merge our Facebook and Twitter activities and doing so may involve some integration and sharing of services, but we will endeavour to ensure that the additional processing of personal information is kept to an absolute minimum.
If you want your communication to be private, please use email encryption. Further information can be found at http://www.gnupg.org/. Public keys for WYDO personnel can be found at the list of members of the board.
Emails received through wydo.org addresses are stored on infrastructure belonging to Netcup GmbH and are reviewed by board members and sent onwards when necessary to other staff members.
Emails[c] may also be forwarded automatically to third party email service providers where staff members may have their personal email accounts. As a result our emails are susceptible to lawful access in various jurisdictions. If you want your email to be only stored on infrastructure in Germany, please tell us..
Information we receive by post is collected by one board member, reviewed, and sent onwards when necessary to other WYDO staff members. These items are destroyed as soon as possible. We do not disclose the names of senders to third parties, and we endeavour to keep files secure. When the content of messages is shared with others outside of WYDO, e.g. with our advisory board, judging panels, etc., we de-identify the messages as much as possible.
We run several mailing lists, and the membership of the mailing lists are kept confidential.
Each board member or staff member, as he sees fit, may retain the content of specific communications he receives and sends, but we endeavour to keep this information stored securely and not longer than necessary.
We do not solicit information on political and religious beliefs or medical information. When such sensitive personal information is received through our email or postal address we delete or anonymize this information as soon as possible.
The website and forum can be accessed securely via the https protocol. IP addresses for messages in the forum at forum.wydo.org are anonymized after 7 days.
Furthermore we provide PGP[d] keys for board members that allow for secure communication. Naturally, all information sent to us otherwise is to be considered not secure.
Information about persons involved in WYDO
We collect information about persons doing work for WYDO for accounting and administration purposes. This information includes contact and bank account information as necessary for the situation at hand and is minimised where possible. Payment information is shared with our bank, and with Government agencies in accordance with Dutch law.
We keep all accounting and administration information for auditing purposes, in accordance with standard practice and Dutch law.
WYDO will endeavour to keep your personal information accurate. If you require access to personal information we hold about you, wish to amend an inaccuracy, or have your information deleted from our files then please contact WYDO.
Changes to this policy
In the event that this policy is changed at any time, the date and nature of the change will be clearly indicated in this document. In the event that the change has a material impact on the handling of your personal information, we will contact you to seek your consent.
WYDO is registered with the Chamber of Commerce in The Hague[e] in the Netherlands, and our address is World Young Doctor’s Organization, Jonkerlaan 12, 2242 GD Wassenaar, the Netherlands.
Appendix I - Documentation of changes
- First version 2011-07-11
- 2012-06-10 removed advertising, policy now maintained at github
- 2012-06-13 change from openwebanalytics to piwik