Metacat 3.0.0 Announcement Email & list cleanup

[artntek]

• Finalize email body template in Google Docs

• Finalize the recipients list - in the same gdoc

• Send the email

[artntek]

See original outreach list (created from list of registered D1 nodes), for orgs using old skins-based deployments. Only 2 orgs needed action from this list:

• Japan LTER - Have included in the recipients list
• Office of Tropical Studies (OTS) - cannot find evidence of a metacat installation.
  • Matt suggested looking for old tickets mentioning OST, either in GH issues in the MN tracking board, or older versions of that in redmine.dataone.org

Found in Redmine:

June 7, 2019 - Per Oscar:

I am writing to let you know that, we had a problem with our server. For this reason, OTS has decided to withdraw our member node from the DataONE network indefinitely, because in this moment we have another pressing issues which prevent us from attending to this situation immediately.

This, coupled with not being able to find their server at the registered URL, and seeing a last harvested date in 2018, leads me to believe they no longer use Metacat.

[artntek]

Finalized Lists

from 5/14/24 backend dev meeting (notes made in google doc):

• eml-dev@ecoinformatics.org

  • Active. keep

• developers@dataone.org

  • Active. keep

• dataone@dataone.org: Don’t use for announcements - too broad

• ESS-DIVE

  • ess-dive@lbl.gov (MB double-checked with Val which is best list for her team, 5/14/24)

• ecoinfo@ecoinformatics.org: Don’t send to this - unmaintained. Keep list but make read-only List contains only 3 postings, all metacat announcements form Jing). The real archives (Pre-April 2015) are not in this list - they are located at http://lists.nceas.ucsb.edu/ecoinformatics/pipermail/ecoinfo/.

  • Delete list (confirmed by Matt 5/15/24)
  • Give Nick the backup of 800+ members to add to archive server

• coredev@dataone.org: old list for d1 devs on payroll. Obsolete list. Don’t send to this

  • Delete list
  • Give Nick the backup of messages and members, to add to archive server

• metacat-dev@ecoinformatics.org: Original OS list.

  • add a GH Issue for 3.1.0 release, to update readme & documentation guide to use developers@dataone.org instead of metacat-dev@ecoinformatics.org - see Remove metacat-dev@ecoinformatics.org from README & admin guide #1926
  • Send an announcement saying shutting down, and suggest members join developers@dataone.org
  • Move people actively running dataONE metacat nodes to the new list
    • PISCO
    • Ppbio
    • Sanparks
    • TFRI
    • @taojing2002 will identify who else
      • https://groups.google.com/my-groups
      • Click on the list
      • Click members
  • Ask Nick to set up an email alias from metacat-dev@ecoinformatics.org -> developers@dataone.org until Remove metacat-dev@ecoinformatics.org from README & admin guide #1926 is completed
  • Keep list but make read-only Delete list, since conversation history was not enabled, so list is empty
  • give a list of members to Nick for archiving

• morpho-dev@ecoinformatics.org: old list

  • Send metacat release email this last time
  • Send an email announcing list closure, then
  • Keep list but make read-only delete list, since conversation history was not enabled, so list is empty
  • give a list of members to Nick for archiving

• instead of sending individually, check these recipients are on developers@d1 instead, before we send out the 3.1.0 email:

  • Rani Gaddam gaddam@ucsc.edu
  • Japan LTER site admin yuuri.sakai@db.soc.i.kyoto-u.ac.jp
  • JaLTER Secretariat secretariat@jalter.org
  • Tried multiple times to get in touch with both of the above, to no avail

So final recipients list for this 3.0.0 email is as follows:

email

• (@taojing2002 did these) ess-dive@lbl.gov, eml-dev@ecoinformatics.org, developers@dataone.org,
  morpho-dev@ecoinformatics.org, gaddam@ucsc.edu, yuuri.sakai@db.soc.i.kyoto-u.ac.jp, secretariat@jalter.org, metacat-dev@ecoinformatics.org

slack (@artntek did these)

• Dataone dev-general
• ESIP - council of data facilities (CDF)

Final recipients' list for future announcements is

email

ess-dive@lbl.gov, eml-dev@ecoinformatics.org, developers@dataone.org

slack

• Dataone dev-general
• ESIP - council of data facilities (CDF)

[artntek]

For "read only" groups - Nick said:

we don’t have a set config for read-only, but you can follow our other configs listed at https://github.nceas.ucsb.edu/NCEAS/Computing/blob/master/google_groups.md to get close to read-only. Mainly, change settings for Posting, Subscribing, and the list Archives

[artntek]

Google Group/List Cleanup Summary

All the archives listed below can be found in zipfiles on the host:

optimal-squirrel.nceas.ucsb.edu`

...in the directory:

/backups/archive/services-archive/google_groups/

# i.e:

outin@optimal-squirrel:/backups/archive/services-archive/google_groups$ ls -lh
total 3.1M
-rw-r--r-- 1 outin outin 3.0M May 15 20:40 coredev@dataone.org-deleted-May2024.zip
-rw-r--r-- 1 outin outin 156K May 15 20:40 ecoinfo@ecoinformatics.org-deleted-May2024.zip
-rw-r--r-- 1 outin outin 2.3K May 16 17:10 metacat-dev@ecoinformatics.org-deleted-May2024.zip
-rw-r--r-- 1 outin outin 2.2K May 16 17:10 morpho-dev@ecoinformatics.org-deleted-May2024.zip

ecoinfo@ecoinformatics.org list backup

• Google Group Archive name: ecoinfo@ecoinformatics.org-deleted-May2024.zip
• Contains:
  • messages .mbox file (contains only 3 release announcements by Jing)
  • member list (800+ members)
• Pre-April-2015 Archives: http://lists.nceas.ucsb.edu/ecoinformatics/pipermail/ecoinfo/

coredev@dataone.org list backup

• Google Group Archive name: coredev@dataone.org-deleted-May2024.zip
• Contains:
  • messages .mbox file
  • member list (15 members)
• Pre-April-2015 Archives: N/A

morpho-dev@dataone.org list backup

• Google Group Archive name: morpho-dev@dataone.org-deleted-May2024.zip
• Contains:
  • no messages .mbox file (Conversation history not enabled)
  • member list (48 members)
• Pre-April-2015 Archives: http://lists.nceas.ucsb.edu/ecoinformatics/pipermail/morpho-dev/

metacat-dev@dataone.org list backup

• Google Group Archive name: metacat-dev@dataone.org-deleted-May2024.zip
• Contains:
  • messages .mbox file
  • member list (50 members)
• Pre-April-2015 Archives: http://lists.nceas.ucsb.edu/ecoinformatics/pipermail/metacat-dev/