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Document Room Reservation for GCCIS Labs #49

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ct-martin opened this issue Jul 23, 2018 · 8 comments
Open

Document Room Reservation for GCCIS Labs #49

ct-martin opened this issue Jul 23, 2018 · 8 comments
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doc: Tasks Affects content in Tasks category new page Introducing new documentation pages

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@ct-martin
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Document that we have to contact the relevant department
@ct-martin ct-martin added enhancement Improvements or changes to pre-existing document(s) doc: Administration Affects content in Administration category doc: Events Affects content in Events category doc: Tasks Affects content in Tasks category easyfix Quick or simple change (amount of work takes one hour or less) labels Jul 23, 2018
@ct-martin ct-martin self-assigned this Jul 23, 2018
@jwflory
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jwflory commented Jul 23, 2018

@ct-martin I am not sure of the details for this one. A PR would be awesome if you have time.

@jwflory jwflory removed their assignment Jul 23, 2018
@ct-martin
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@jwflory we have to email the relevant department to reserve a GCCIS lab since none of them let you reserve it in EMS, and that part needs to be documented in the runbook. I have the contact for IST, not sure if they want that email in the runbook since it's not on the IST website anywhere.

@jwflory
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jwflory commented Jul 24, 2018

Since we already have some contact info in the Runbook, I think it will be okay to include it. If isn't widely advertised, then we can try to censor it in the Runbook from bots, e.g. email [at] domain [dot] com.

@ct-martin
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We have reserved for Fall 2018, apparently there are extra/different steps for going through a department ("third-party service provider"), and apparently we found an issue in their process that they're working on. Currently waiting on club office to give more information.

@ct-martin ct-martin added the blocked Progress blocked by another task or issue label Aug 31, 2018
@jwflory jwflory mentioned this issue Sep 1, 2018
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@ct-martin
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Partly updated in #53 - still pending on Club Office for more info on how this will be fixed in the future

@ct-martin
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Partly updated in #53 - still pending on Club Office for more info on how this will be fixed in the future. We may want to consider closing this issue until next semester if we aren't hearing back and/or depending on how reserving a room for TigerOS goes.

@jwflory jwflory added new page Introducing new documentation pages and removed doc: Administration Affects content in Administration category doc: Events Affects content in Events category easyfix Quick or simple change (amount of work takes one hour or less) enhancement Improvements or changes to pre-existing document(s) labels Sep 9, 2018
@jwflory jwflory removed the blocked Progress blocked by another task or issue label Oct 1, 2018
@jrtechs jrtechs mentioned this issue Dec 1, 2018
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@jrtechs jrtechs self-assigned this Dec 1, 2018
@ct-martin
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We now have to fill out a form on CampusGroups to get the reservation approved. Kudos to @jrtechs for emailing club office about this

@ct-martin
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Post-reservation tasks:

  • See "start of semester" in runbook
  • Update website
  • Update CampusGroup welcome email (template)

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