The Event Planner serves as a comprehensive guide to ensure seamless organization of various events hosted by ALiAS. The template provided below outlines the necessary steps to plan most offline events, such as workshops.
Pin/Paste three colored and thirty grayscale posters on the notice boards in the E3 block and the allocated venue. The posters should include the following details:
- Event title
- Speaker information
- Date, Time, and Venue (DTV)
- Availability of on-demand (OD) resources (Yes/No)
- Prepare a minimum of three pen drives to store software and applications, if required.
- Ensure appropriate lighting and sound arrangements.
- Allocate sufficient space to accommodate the expected number of RSVPs.
- Arrange technical equipment, including a projector, LAN connection, router, and power cords.
- Verify that the venue arrangements meet the event requirements.
- Confirm the presence of the scheduled speaker.
- Assign a photographer for capturing event moments.
- Facilitate on-the-spot registration for attendees.
- Send a reminder to those who have RSVPed for the event.
- Collect feedback from attendees, including reviews, suggestions, and comments.
- Prepare a summary write-up (100-150 words) and a detailed report (approximately one page) documenting the event.
- Follow up with attendees, providing them with additional resources, information about opportunities, and guidance on further contribution and learning.
- Share relevant documents and slides related to the event with the attendees.