UI/UX Cop Lead / Org Agenda #187

ExperimentsInHonesty · 2021-12-20T16:55:09Z

Overview

This issue tracks the agenda and notes for the UI/UX Cop Leads and Org meeting

Weekly Agenda, Recordings, and Meeting Notes

2024
2023
2022
2021

Action Items

Add the Date of the next meeting below
Link the Agenda/Notes from meeting

Resources/Instructions

Template

## [DATE] Meeting Agenda

### Who was there

- [ ] Aparna G.
- [ ] Julia G.
- [ ] Peter G.
- [ ] Leo P.
    
### Prework to prep for meeting
(Collect any queries/blockers arising during the course of the week. Add to Agenda)

#### FYIs 
(Nothing needs to be done, just keeping each other informed)

### Recurring items: 
 - [ ] Review current issues on the [CoP Management board](https://github.com/hackforla/UI-UX/projects/6)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each co-lead (and Org reps, if applicable)
       - [ ] Aparna G.
       - [ ] Julia G.
       - [ ] Peter G.
       - [ ] Leo P.

### New Items 
(Brainstorm new topics or continue discussions. Add issue numbers and/or any notes)

### Notes from meeting

### Tasks

### To be discussed..

---
[Link back to top of issue](https://github.com/hackforla/UI-UX/issues/187)

The text was updated successfully, but these errors were encountered:

Aparna1Gopal · 2022-08-01T21:13:56Z

Update:

The Speaker has emailed and is unable to make it on August 10, 2022 due to health reasons. The UI/UX CoP Co-Leads will be circling back in two/three weeks to reschedule.

Scheduling UI/UX Meeting for August 10, 2022:

Laura (they/them) is a UXR with Google.

Contact came from Maria Elizabeth (Aparna and Sara are emailing).

They are on EST and cannot meet at 6 pm PST.

We need to move the meeting to 5 pm PST.

Zoom 1 and Zoom 4 are open (see spreadsheet).

bradyse · 2022-10-19T23:30:06Z

@Aparna1Gopal @juliagab56 Bonnie mentioned that Dr. Sandy (@ Hyun Joo Sandy Oh on Slack) at UC Irvine would be a good guest speaker (maybe around January). Rabia has her info. We should record it (with her permission) and do it as a webinar and put it on MeetUp.

Elizabeth Pierotti should also give a talk about what it's like pivoting from psych (academia) to Product Manager (same specs above). PhD to not UXR

Aparna1Gopal · 2022-11-01T06:16:15Z

2022-11-02 Meeting Agenda

UI/UX Co-Leads Meeting, after All COP Leads meeting

Prework to prep for meeting

Add any questions/suggestions to brainstorm with UI/UX Co-leads under 'New Items'

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

Scheduling planned for upcoming month and beyond
Discuss schedule for November 2022 with UI/UX CoP Leads, confirm schedule
11/2/2022: All Co-leads Planning Week
11/9/2022: Briel Kobak Talk - Value of creating a guide (In-house member speaker series)
11/16/2022: Helen Lin, UX Researcher (Guest Speaker Series)
11/23/2022: No CoP Meeting
11/30/2022: No CoP Meeting
Offboarding member from invites: to cleanup your Community of Practice invite, so that you can make space for new members

New Items

Double check that open roles cards are updated (e.g., UI Designer for Civic Tech Jobs)(CREATE GITHUB ISSUE)
Branding and cleaning-up the Interview Workshop Document UI/UX CoP: Interview Questions (CREATE GITHUB ISSUE)
Updating all questions from the 'Create UX Interview Questions Repository' GitHub Issue to UI/UX CoP: Interview Questions google doc
Create UX Interview Questions Repository #351 -------------------->>>> UI/UX CoP: Interview Questions (UPDATE GITHUB ISSUE)
Removing inactive UI/UX CoP Leads from meeting agenda GitHub issues
How to reorganize/restructure/close this issue? Restructure this as epic issue for UI/UX CoP branding? Contacting Past Guest Speakers for UI/UX CoP [Logo Design & YouTube] #311 (UPDATE GITHUB ISSUE)
Hire dedicated UI Designer for Logo Design? (CREATE GITHUB ISSUE)
Hire dedicated UX Writer/ Content Designer for the YouTube Channel? (CREATE GITHUB ISSUE)
Review Consent Form (to send to past and current guest speakers), revise if needed (Hire dedicated UX Researcher to work on this?) (OR) Could use the consent form template from ReOps template of TWE'22/ Currently seek consent from Speakers (CREATE GITHUB ISSUE?)
Sara B has created a template issue for the Guest Speaker Question Tracker

Notes from meeting

Sara B will be off boarding soon as UI/UX CoP Co-Lead. Sara B is happy to come in as advisor during the All-leads Planning meeting and UI/UX COP Planning meetings.
Need to find a new Co-Lead (replacement for Sara B). We had a few suggestions and will be reaching out to them via Slack. Will also be making an announcement for need for new Co-lead during next week’s UI/UX CoP meeting if our Slack outreach is not successful.
There will be no UI/UX CoP meetings in late November and December as decided during all-Leads planning meeting. Updated the November 2022 schedule accordingly.
Keep the pace of current clean-up & improving GitHub Health of the CoP. The UI/UX CoP Leads will be meeting as per usual on Wednesdays ( in late November & December, depending on individual schedule) to work on this in real time and progress with required clean-up.
Discuss other items on this agenda as and when UI/UX CoP Leads meet next week. Taking one task at a time and working on the GitHub clean-up and restricting current issues/tasks.
Create a Kanban board/list of issues for the UI/UX CoP Leads to work on. This will help streamline the workflow.
Bonnie mentioned a Research Ops project at the HfLA scale. To create templates and issues that can be replicated & reused at the org scale. Similar to the work being conducted at TWE (Tech Work Experience). Could explore using MkDocs to host this 'Research' ReOps (https://www.mkdocs.org). This will be explored in early 2023 once the general templates from TWE are ready. This could function as its own ReOps project within the CoP and could lead to more open roles for new onboarding UX Researchers.

Tasks

Need to create Slack group with Co-leads and reach out to Briel Kobak regarding Guides talk during next week’s UI/UX CoP meeting (Assigned to @Aparna1Gopal )
Need to cancel the UI/UX CoP meetings on Google Calendar (Assigned to @juliagab56)

Items for next week's agenda

UI/UX Co-leads to add any other tasks/discussion to add to this agenda, if they have ideas or come across something they would like to discuss.

Link back to top of issue

juliagab56 · 2024-01-03T22:27:34Z

01-03-2024 Meeting Agenda

Who was there

Aparna G.
Jennifer N.
Julia G.
Peter G.

Prework to prep for meeting

(Collect any queries/blockers arising during the course of the week. Add to Agenda)

FYIs

(Nothing needs to be done, just keeping each other informed)

Recurring items:

New Items

(Brainstorm new topics or continue discussions. Add issue numbers and/or any notes)

Notes from meeting

Tasks

To be discussed..

Feedback on UI/UX CoP Branding Kit

Julia G and Aparna G attended all-Leads meeting on January 03, 2024 and presented/reviewed all details in the branding kit for Bonnie’s sign-off
As per Jennifer N’s questions, we asked "if it's ready to go? Or are we missing anything?"
Walked Bonnie through all the templates and the different methods & iterations used to arrive at these final designs
Bonnie has signed off of the UI/UX CoP Templates & branding kit. Was happy with the outcome & design assets! We can start using the kit in 2024!
Made minor edits/changes based on Bonnie’s feedback. Made a copy of the survey template. Changed the background to white. Since existing pink background did not go with the Hack for LA brand. Advised on white or yellow background from logo.
Slide Deck images might be too large as we start filling it with text. But the final decision on the size of these images rests with the Co-Leads.
For Spreadsheets within the UI/UX CoP, Use examples from the TWE project
Use this banner/logo for Guest Speakers on Meetup in the case they donot provide us with an image.
Make certain to promote these templates as the goto when any work within the Community of Practice is being conducted. Make it a habit & practice within the members of the UI/UX CoP (as knowledge transfer & muscle memory)
Update the Wiki based on the TWE project’s Wiki including the slide deck, spreadsheet etc. Use the updated UI/UX CoP branding template wiki as the single source of truth, moving forward.
Start building on the existing branding kit to further flesh & detail it out – akin to TWE slide deck templates etc.
Remove ‘Hack for LA is an official brigade of Code for America’ from all branding kit (due to transition)

Link back to top of issue

juliagab56 · 2024-02-08T03:08:56Z

juliagab56 · 2024-02-29T23:50:44Z

juliagab56 · 2024-04-05T00:48:35Z

juliagab56 · 2024-05-01T18:25:19Z

05-02-2024 Meeting Agenda

Who was there

Prework to prep for meeting

(Collect any queries/blockers arising during the course of the week. Add to Agenda)

FYIs

(Nothing needs to be done, just keeping each other informed)

Recurring items:

New Items

(Brainstorm new topics or continue discussions. Add issue numbers and/or any notes)

Notes from meeting

Onboarding Availability
May 6 - Aparna, Peter
May 21 - Julia

Tasks

To be completed before MAY 6 (Next Onboarding): Remove all the members from the UI/UX CoP Drive before May 6 (next Onboarding). Create a Google Form to collect info from old members who still want to be active on the Drive. Co-leads will manually add these email addresses from the Google form onto the Google Drive.

To be discussed..

Guides Instructions

https://github.com/hackforla/guides/wiki/Guide-Resources#where-to-start
https://github.com/hackforla/guides/wiki/Why-Should-I-Stop-After-I've-Gathered-Examples-for-my-Guide%3F - Members stop at the gather examples phase. But they still need to document all the examples/communication collected on Slack in the Guides issue. Create a slide deck with the info. And the examples will need to go through peer review, sign-off by Leadership. The guide will still need to go through the review stage.
Inactive members removed from Drive and Repo using this issue by website team - Review Inactive Team Members website#6554 - GitHub Actions Migration Process Proposal engineering#34
Remove all the members from the UI/UX CoP Drive before May 6 (next Onboarding). Create a Google Form to collect info from old members who still want to be active on the Drive. Co-leads will manually add these email addresses from the Google form onto the Google Drive.

Link back to top of issue

Aparna1Gopal · 2024-05-23T03:19:27Z

05-29-2024 Meeting Agenda

Who was there

Prework to prep for meeting

(Collect any queries/blockers arising during the course of the week. Add to Agenda)

FYIs

(Nothing needs to be done, just keeping each other informed)

Recurring items:

New Items

Review June schedule
- June 12- Peter G to conduct UI Design Workshop (more focussed on Graphic Illustration using Figma). This workshop will be recorded to add to training videos on the UI/UX YouTube channel. Make consent form to record the video.
- June 26- Aparna G to conduct a casual fireside chat on content creation. Discuss different ideas with the community on tips & tricks for content creation that can be used on UI/UX CoP's Youtube channel.
Co-leads' Onboarding Availability
- Peter G - Available on June 03 & June 18
- Aparna G - Available on June 03
Remove the UI/UX CoP meetings from the UI/UX Calendar Invite for July 2024

Notes from meeting

Met on 05-29-2024 (between 6:30-7PM PST). Due to low turn-out during Office hours scheduled that week (only Co-Leads) were present, the Co-Leads conducted their monthly planning meeting during that time.
Follow-up Admin tasks for July (during July break), next meeting with Co-leads first week of July
Julia G (Co-lead) traveling from late-May to mid-June.
Contact Guest Speakers to have the next guest speaker attend in August or September.

Tasks

Admin tasks for July (during July break)

Complete UI/UX CoP Audit
Review & clean-up 1Password & other assets similar to the Google Drive clean-up. Only current active Co-Leads on 1Password & other assets (check & do a complete sweep). Review 1Password, private UI/UX Co-Leads Slack Channel, Website, Assigned Agenda Issues.
Review open issues under In-house UI/UX CoP Projects Board. Close issues that no longer come under the purview of UI/UX. Clean-up Board.
Discuss results & findings from Participatory Design Workshop to discuss ideas & activities for August + September.

To be discussed..

Link back to top of issue

Aparna1Gopal · 2024-06-06T02:26:18Z

Aparna1Gopal · 2024-06-21T03:00:23Z

06-20-2024 Meeting Agenda - GitHub Project Migration

Who was there

Prework to prep for meeting

Review details from last meeting on GitHub Project Migration

FYIs

(Nothing needs to be done, just keeping each other informed)

Recurring items:

New Items

Review details from last meeting on GitHub Project Migration

Notes from meeting

Review details from last meeting on GitHub Project Migration
New Member Experience Profile not migrating correctly to the new project board. Issue is being opened during Onboarding but it does add to the new project board. Will be reviewing this question in the all-leads Slack channel for troubleshooting. Example Issue. Image attached

Some 'closed issues' in the old project board did not move the issue to the 'done' column in the new project board during migration. They are in the 'new issue review' column in the new project board. Will be manually moving these issues to the respective columns. Need to bring this up & troubleshoot during the new all-leads meeting (or) in the all-leads Slack channel.Example Issue
Similarly, as above, issue when closed with the 'close' button on GitHub did not automatically move it to the 'done' column. It had moved to 'new issue review'. Had to manually move it to 'done' under Projects - Status. Example Issue. Image attached

Tasks

Label all the separate issues on each project board. To be able to filter out respective issues to each board (example: -experience profile) [Aparna G]
Transfer the introductory info/cards onto the Wiki from Project board migration prep- Update the open roles page in the ReadMe & Wiki [Peter G]
Clean-up the In-House UI/UX CoP & CoP Leads Project Boards (close completed projects, agendas, etc.) Review & check if they are in the correct columns. [Aparna G]

To be discussed..

To automatically add a new issue opened to the UI/UX CoP Project Board - follow instructions here. Implications of this to the new members' Experience Profile. Does the onboarding instructions for the new experience profile need to be updated?
Have reviewed & updated the workflows automation. Need to review this with the Co-leads during next planning meeting.

Link back to top of issue

juliagab56 · 2024-07-03T00:51:43Z

ExperimentsInHonesty added documentation Improvements or additions to documentation help wanted Extra attention is needed question Further information is requested labels Dec 20, 2021

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ExperimentsInHonesty changed the title ~~UI/UX Cop Lead / PM Agenda~~ UI/UX Cop Lead / Org Agenda Dec 20, 2021

ExperimentsInHonesty assigned ExperimentsInHonesty and kvnw2020 Dec 20, 2021

ExperimentsInHonesty removed help wanted Extra attention is needed question Further information is requested documentation Improvements or additions to documentation labels Dec 20, 2021

ExperimentsInHonesty pinned this issue Dec 20, 2021

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bradyse assigned bradyse, juliagab56, Aparna1Gopal and adriennedomasin and unassigned kvnw2020 Jul 29, 2022

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Aparna1Gopal assigned pogwon and leopeng101 Jan 5, 2024

Aparna1Gopal mentioned this issue Jan 5, 2024

UI/UX CoP Meeting Agendas 2024 (Wednesday 6PM PST) #540

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Aparna1Gopal added the UI/UX CoP Leads Issues allocated to the 'CoP Leads' Project Board label Jun 21, 2024

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UI/UX CoP Audit #553

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UI/UX Cop Lead / Org Agenda #187

UI/UX Cop Lead / Org Agenda #187

Comments

ExperimentsInHonesty commented Dec 20, 2021 • edited by Aparna1Gopal Loading

Overview

Weekly Agenda, Recordings, and Meeting Notes

Action Items

Resources/Instructions

Template

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Aparna1Gopal commented Aug 1, 2022 • edited Loading

bradyse commented Oct 19, 2022 • edited Loading

Aparna1Gopal commented Nov 1, 2022 • edited Loading

2022-11-02 Meeting Agenda

Prework to prep for meeting

FYIs (nothing needs to be done, just keeping each other informed)

Recurring items:

New Items

Notes from meeting

Tasks

Items for next week's agenda

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juliagab56 commented Jan 3, 2024 • edited by Aparna1Gopal Loading

01-03-2024 Meeting Agenda

Who was there

Prework to prep for meeting

FYIs

Recurring items:

New Items

Notes from meeting

Tasks

To be discussed..

juliagab56 commented Feb 8, 2024 • edited by Aparna1Gopal Loading

02-08-2024 Meeting Agenda

Who was there

Prework to prep for meeting

FYIs

Recurring items:

New Items

Notes from meeting

February schedule

Tasks

To be discussed..

juliagab56 commented Feb 29, 2024 • edited by Aparna1Gopal Loading

02-29-2024 Meeting Agenda

Who was there

Prework to prep for meeting

FYIs

Recurring items:

New Items

Notes from meeting

Tasks

To be discussed..

juliagab56 commented Apr 5, 2024 • edited by Aparna1Gopal Loading

04-04-2024 Meeting Agenda

Who was there

ExperimentsInHonesty commented Dec 20, 2021 •

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