Joomla Accessibility Team meeting - 28.01.2018 i 22.02.2018

[zwiastunsw]

The documentation is still under construction.
26.01.2018 and 22.02.2018 JAT Leadership met to build JAT organization and workflow documentation. We invite you to share your ideas.

Joomla Accessibility Team meeting

Agenda

1. Team management
   a) Team structure
   b) The team management composition
   c) Team management meetings
   d) Work rules
   e) official communication/work channels
2. Overview of the work state - started and unfinished topics

Team structure

In September, we presented a team structure proposal, according to which Joomla Accessibility Team consists of three components:

1. Advisory Subteam
2. Audit & Testing Subteam
3. Implementation Subteam.

We decided to add also
4. Accessibility Promotion Subteam

The point is not to create new beings, but to provide everyone with a clear opportunity to determine their place in the team and to ensure the efficiency of managing the entire team.

The team will have a structure when

• there will be a group of people who will be assigned to subteam (at least 3, we hope)
• subteam will have an official leader/coordinator

Subteam coordinator duties:

• subteam organization
• subteam meetings organization
• team leaders meetings participation

Idea:

• JAT members declare to belong to at least one of 4 subteams, declarations deadline: 01.03.2018.
• during next week (02 - 08.03.2018) members of each subteam will meet to choose a subteam coordinator. The dates of the meetings will be set with Justyna Michallek.

Team hierarchy

team leader, team leader assistant, subteam leaders (coordinators).

Meetings

Idea:

There must be a fixed date for team and subteams meetings. The date should not be changed (changes disorganize work).
The team leadership should meet:
*at least once a month at "official" meetings, summarizing the work in the previous month (report of subteams on achievements) and defining the work plan (tasks) for the next month; these meetings should be reported on joomla.org
*once a week or once two-weeks at "working" meetings, to consider and decide on current issues (discussing development directions, planning specific tasks, summarizing them).

Idea:

"Working" meetings will take place every week at Thursday at 4:30 pm UTC+1
"Official" meetings will always take place in the first Thursday of the month at 4:30 pm UTC+1

The subteams should meet:
*once a week or once two-weeks at "working" meetings, to consider and decide on current issues (discussing development directions, planning specific tasks, summarizing them).

Workflow

• everyone is a member of at least one subteam
• ways to become the JAT contributor
  • notification
  • sending the JAT Application: http://bit.ly/JAT-application
  • joining the team
  • working for at least 5h/month
• ways to become the JAT team member
  • express the will of membership
  • in the next three months give at least 15h/month (3h/week) of work

Removal from the team / suspension of membership
................................................
.................to prepare.....................
................................................

Membership criteria

Guest:

A person who wants to contribute to the improvement of Joomla accessibility and has applied to join the team.
Duration: 1-2 months
Tasks:
*familiarize with the JAT working rules and tools (Glip, Github, JDocs, Activity Report)
*subteam membership declaration
*familiarize with chosen subteam achievements, work state and roadmap.
Personal development: learning the basics of web accessibility (e. g. https://w3c.github.io/wai-website/tutorials/)
Contribution: work for the chosen subteam 5 hours in total
Permissions: Access to the Glip JAT Members channel and chosen subteam Glip channel

Contributor:

Overview: to prepare

Tasks
*sending JAT Application
*subteam membership
*reporting to subteam leader / coordinator
*defining personal development program related to chosen subteam
Contribution: minimum 1-2 hours per week/6 hours per month, monthly summarized
Permissions: Access to the Glip JAT Members channel and chosen subteam Glip channel
Rights: to prepare

Member:

Overview: to prepare

Tasks
*subteam membership
*reporting to subteam leader / coordinator
Contribution: minimum 3 hours per week/12 hours per month, monthly summarized
Rights: to prepare

Official communication/work channels

• GLIP
• GITHUB
• Volunteers portal (https://volunteers.joomla.org/)