Initial draft for travel sponsorship

[castrojo]

This is a PR of Paris' draft. I've added TODOs in the sections that need it, and did some minor edits. Some things steering might also want to consider:

• We should consider revising SIG/committee/WG/UG governance to include seeding and recommending people for this program as we shouldn't expect individuals to just find it, SIGs should know that they should be on the lookout for people who might need this program.

• The equity section is written to ensure new people are sponsored, perhaps also explictly consider people who are repeat high-performers who show consistent contributions?

I will be pushing editing updates as steering gives feedback so I'll be pushing little fixes often.

/hold

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[castrojo]

We'll also need a decision on where the repo will live, what exactly $certain_group is expected to be, and I know CNCF has been doing Visa letters in the past so we likely need a section mentioning how we'll liase with CNCF.

[castrojo]

TODO: We'll also need to make sure that we send people to event registration and https://events.linuxfoundation.org/travel-visa-request/ after, venn diagram should be the same as the diversity scholarship.

[justaugustus]

(Added an issue to track this on the SIG Release side as well: kubernetes/sig-release#734.)

[castrojo]

Ok I added some clarification about the points you brought up. I figured the stipend should be used for food and expenses, not personal spending money so I added that in there.

@parispittman I'm not sure how the private issues gh repo would work, can public accounts file issues on a private repo? I suspect this might end up being a form.

[dims]

/assign @dims
/hold cancel

[dankohn]

CNCF will be making a number of proposed changes this week to enable an integrated process for applying for diversity scholarships and travel funding. Could you please hold off on your review.

[parispittman]

@dankohn - update from our end. we know of four contributors that are helping with the contributor summit that don't have travel funds or tickets through their employers.

[Wendi-West]

@parispittman Thank you for the information. We are working on the best way to proceed regarding CNCF travel funding and scholarships and will have more information this week.

[philips]

Overall this looks good.

However, without a sense of the approval team, tooling, or size of the budget it is hard to judge if things like the 72 hour response promise or 3 months ahead of event are sufficient or not.

[philips]

Given the frequency of meetings of the steering committee I would expect 2 - 4 weeks.

[philips]

I think it should be underrepresented instead of underserved

[timothysc]

/assign @timothysc

[parispittman]

hi @dankohn and @Wendi-West any updates here? we have four contributors that are looking to book soon. ty!

[dims]

@dankohn @Wendi-West Ping! Any updates on this? Also please see Paris' request above.

[nikhita]

@dankohn @Wendi-West 👋 Hi! Since KubeCon Amsterdam isn't too far away from KubeCon San Diego and we'll also have major holidays coming up, we'd want to have the travel sponsorship in place soon-ish. We definitely don't want to miss out on this for Amsterdam. :)

Can you please let us know if there are any updates or the expected timeline for it? Thanks!

[idvoretskyi]

/cc

[saiyam1814]

@dankohn @Wendi-West 👋 Hi! Since KubeCon Amsterdam isn't too far away from KubeCon San Diego and we'll also have major holidays coming up, we'd want to have the travel sponsorship in place soon-ish. We definitely don't want to miss out on this for Amsterdam. :)

Can you please let us know if there are any updates or the expected timeline for it? Thanks!

is it different form the Diversity Scholarship ? If yes then it would be awesome for KubeCon Amsterdam.

[idvoretskyi]

is it different form the Diversity Scholarship ?

Yes. More details are coming soon.

[justaugustus]

Any update on this?

[idvoretskyi]

@justaugustus we are at the final round of approval, please expect an update from me by EOD today.

[idvoretskyi]

Please see the travel policy that CNCF defined - https://github.com/cncf/foundation/blob/master/travel_funding.md.

Also, we've updated the event's website with the diversity scholarship page for KC+CNC EU 2020:
https://events.linuxfoundation.org/kubecon-cloudnativecon-europe/attend/diversity-scholarships/, and KC+CNC EU 2020 application on survey monkey:
https://www.surveymonkey.com/r/FPXKRJ3

[parispittman]

@idvoretskyi thank you for working on this.
who is the review committee for not selected contributor candidates? / how are they formed?

[idvoretskyi]

@parispittman it's not formed yet for Amsterdam, I'll come back with more details later.

[mrbobbytables]

@idvoretskyi any update on this? I know it won't make it for Amsterdam, but do you think we'll have in place for Shanghai / Boston?

[idvoretskyi]

The diversity scholarship review committee has been comprised of KubeCon co-chairs, program committee members and other individuals that have been referred to us by the co-chairs/program committee. Most people sign up for the full year and commit to all three KubeCons.

[nikhita]

@idvoretskyi just want to follow up and check if there have been any updates from the CNCF side on this?

[idvoretskyi]

@nikhita posted on Feb 9, anything else?

[idvoretskyi]

To reiterate - CNCF has published the travel funding policy in December (https://github.com/cncf/foundation/blob/master/travel_funding.md).

Specifically, the paragraph 7(b) states - Any applicants not selected for a Diversity Scholarship, who selected Kubernetes Contributor (volunteer, speaker, contributor) or a CNCF-organized Day Zero Co-Lo will then be sent to respective review committees for funding consideration.

[dims]

@idvoretskyi which review committee is responsible for "Kubernetes Contributor (volunteer, speaker, contributor)" bucket? and who is on it?

[idvoretskyi]

@dims please see my comment above - #114 (comment).

The diversity scholarship review committee has been comprised of KubeCon co-chairs, program committee members and other individuals that have been referred to us by the co-chairs/program committee. Most people sign up for the full year and commit to all three KubeCons.

[dims]

@idvoretskyi ah so there's only one committee that takes care of all the buckets. i got confused as it says "respective review committees"

[nikhita]

From the public steering meeting on May 4th -- @idvoretskyi to follow up with @dims and SC on next actionable steps

[nikhita]

Update - @dims has sent an email to CNCF to ask more details about this. Hasn't received a response yet, but we'll follow up with this later.

Discussed in the 1 June 2020 meeting to close this PR and move any future discussions to #109

/close

[k8s-ci-robot]

@nikhita: Closed this PR.

In response to this:

Update - @dims has sent an email to CNCF to ask more details about this. Hasn't received a response yet, but we'll follow up with this later.

Discussed in the 1 June 2020 meeting to close this PR and move any future discussions to #109

/close

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