2015 12 21 (OK Lab) Workshop preparation

#Database Workshop Brainstorming ##Time and Place

• at: migration hub
• time (tentatively):
  • Saturday 11:00 to 20:00 + socializing
  • Sunday 11:00 to 17:00

##Current status ###Metabrain

• has a partially curated spreadsheet
• spreadsheet columns and database schema have been matched
• database is being developed by TU students (in Django)
• active cooperation with social collective
• putative cooperation with refugeeboard.de and socialprohub.org
• separation of work in a joint project is unclear at the moment
• clear definition of working packages is missing

###General

• there is a recognized, immediate(!) need for a refugee project overview or centralized database
• several meta-projects already exist
• none of the projects has established itself as the central repository with a large userbase

##Why?

• metabrain has no published prototype
• a database is needed now not in half a year
• just like a database is needed in order to reduce duplication of effort between projects, we want to join forces with other meta projects
• we want one database not ten
• we want to agree on a system of categories
• if we can't agree on one database, can we at least agree on a system to exchange information, allow interoperability?
• we need a clear definition of next steps and working packages
• 2-3 weekly sessions are not as productive as we think an intense workshop will be

##Goal

• connect with everyone working on similar databases
• find out:
  • with whom we can work
  • how we will work together
  • what we want to do
  • by what time we want things done
• agree on a system to categorize projects
• agree on an API to exchange information (if necessary)
• working packages for each party
• communication policy for cooperative database (who, why, what)

##Who is involved? ###Organizers

• metabrain
• refugeeboard
• migration hub

###Potential Participants

• socialprohub
• Finn
• TU students
• Prosper Community (RefugeeProjects.com)
• social collective
• refugee hackathon (Markus)
• UI/UX designer (Markus' network)
• further partners (see Britta's list)

###How can we reach the goals?

• develop agenda for Saturday and Sunday
• invite participants (before and after the new year)
• talk to Oli about organizing catering
• limit number of participants?
• potential sessions:
  • intro by metabrain + refugeeboard + socialprohub
  • get to know each other (representatives and their projects)
  • identify alignment of goals and willingness to work together
  • identify best practices (what has worked well for each of the projects)
  • develop and agree on categories (metabrain + refugeeboard)
  • develop common API or information exchange format
  • communications strategy
• assign responsible people for sessions

###Till when?

• Send out invitations on Wednesday (2015-12-23) and Monday (2016-01-04)
• Catering Wednesday 2016-01-06
• Material 2016-01-08
• Tickets and accommodation: communicate private hosting and that support may be available later(?)
• Assign workshop roles on Tuesday 2016-01-05

###What is needed?

• catering
• tickets for participants?
• accommodation for participants?
• workshop material:
  • pens
  • sticky notes
  • notepads
  • large paper
• workshop documentation