Create Talk room for booked appointments

[ChristophWurst]

• Talk OCP API server#29922
• UI option to create talk room for every booked appointment
• Back-end logic that creates the talk rooms

Acceptance criteria

• Optional: Add CONFERENCE property to events linked to Talk rooms #1758

Work packages

• Main implementation to fulfill acceptance criteria
• Document Talk conversation creation for Calendar appointments documentation#10022

[ChristophWurst]

UI option to create talk room for every booked appointment

@jancborchardt @nimishavijay where shall we put the option to create a Talk room? Originally I thought about just having a checkbox at the end of the appointment modal that says "[ ] Create Talk room for every booked appointment".

But there are also more advanced ways to do it. Do we also want to distinguish between in person meetings and Talk meetings?

Calendly for reference.

In that theme we could first offer a multiselect with two options

• In person meeting
• Talk meeting

When In person meeting is picked, the Location field shows, otherwise we hide it and fill it with the Talk URL.

[nimishavijay]

Good idea to distinguish between virtual and in-person events!

Create Talk room for every booked appointment

These Talk rooms would stay in your list even after the meeting, no? Won't it make your list in Talk look cluttered?
I was wondering if it would make sense to give the option of having one Talk room for one appointment configuration, and that link is used for every one who books, they would be a guest for that duration.
For example, I create a room called "Coffee with Nim" and that is used for all the coffee calls
What do you think?

[ChristophWurst]

Well yes the user will have to clean up their convos. We can't do that automatically because we don't know if they should be kept or not.

And I do not think we should recycle the room either because then every guest can see the previous guests, the call metadata, the chat messages and any local users who stayed in the convo.

[nimishavijay]

Ah yes good point, even if guests leave the chat messages would be there.
I still think it is a good idea to let users enter their own meeting link if they wanted to use another platform, for eg. Jitsi.

I think we could just show all fields without making the user choose what type of meeting it is, it seems like just extra steps to me. So we could directly show the fields for:
Location, Meeting link and "[ ] Create a Talk room for every booked appointment"
If the location field is filled, then it would be in-person, if the meeting link is filled/Talk room is checked then it would be virtual, if both are filled then it's hybrid I guess.
Checking "Create a Talk room..." will probably disable the meeting link field because the rooms will be automatically created, I'd say.

What do you think? cc @jancborchardt for any further input

[thecyberd3m0n]

I wonder if it will be done? As I need this feature for planning appointments. Can I help somehow to deliver this feature faster?

[rasos]

Ideally an admin could set, which video conferencing platforms are offered, as suggested in #4192, and the user can choose a preference.

For jitsi based platforms the location creation even would not need any API call, just https://myjitsi.net/randomroomname

For BigBlueButton based platforms a room could be booked from the corresponding app littleredbutton/cloud_bbb#137