[MNT-25097] Add a restriction to the Send email rule (#1636)

Author: mbujak-hyland

content-services/7.3/using/content/rules.md

@@ -101,7 +101,7 @@ Actions don't apply to files in subfolders, unless the **Rule applies to subfold
 |**Add aspect**|Adds a property aspect to files, to give it additional behaviors or properties. See [About Aspects]({% link content-services/7.3/config/repository.md %}#about-aspects) for more information.|
 |**Remove aspect**|Removes a property aspect from files, to remove functionality or properties. See [About Aspects]({% link content-services/7.3/config/repository.md %}#about-aspects) for more information.|
 |**Add simple workflow**|Adds files to a workflow. By default there is an approval task. You can also click to add a reject task. You can click on **Approve** and **Reject** to rename the steps and to select a location to copy and move approved/rejected files to. See [Tasks and workflows](#createsimpleworkflow) for more information.|
-|**Send email**|When files and subfolders are added you can select to send notifications by email. Click **Message** to select recipients and add the message of your choice.|
+|**Send email**|When files and subfolders are added you can select to send notifications by email. Click **Message** to select recipients and add the message of your choice.<br><br>**Note:** This action can be applied only by a member of the ALFRESCO_ADMINISTRATORS group.|
 |**Transform and copy content**|When applicable, add copies of files, in the format of your choice, to another location. For example you can generate a copy of a Word document in PDF format in a different folder.|
 |**Transform and copy image**|When applicable, add copies of image files, in the format of your choice, to another location. For example you can generate a copy of a GIF file in PNG format in a different folder.|
 |**Extract common metadata fields**|Embedded metadata is extracted from files and added to the file properties. Microsoft Office document properties, LibreOffice, and a number of other formats are supported.|

content-services/7.4/using/content/rules.md

@@ -101,7 +101,7 @@ Actions don't apply to files in subfolders, unless the **Rule applies to subfold
 |**Add aspect**|Adds a property aspect to files, to give it additional behaviors or properties. See [About Aspects]({% link content-services/7.4/config/repository.md %}#about-aspects) for more information.|
 |**Remove aspect**|Removes a property aspect from files, to remove functionality or properties. See [About Aspects]({% link content-services/7.4/config/repository.md %}#about-aspects) for more information.|
 |**Add simple workflow**|Adds files to a workflow. By default there is an approval task. You can also click to add a reject task. You can click on **Approve** and **Reject** to rename the steps and to select a location to copy and move approved/rejected files to. See [Tasks and workflows](#createsimpleworkflow) for more information.|
-|**Send email**|When files and subfolders are added you can select to send notifications by email. Click **Message** to select recipients and add the message of your choice.|
+|**Send email**|When files and subfolders are added you can select to send notifications by email. Click **Message** to select recipients and add the message of your choice.<br><br>**Note:** This action can be applied only by a member of the ALFRESCO_ADMINISTRATORS group.|
 |**Transform and copy content**|When applicable, add copies of files, in the format of your choice, to another location. For example you can generate a copy of a Word document in PDF format in a different folder.|
 |**Transform and copy image**|When applicable, add copies of image files, in the format of your choice, to another location. For example you can generate a copy of a GIF file in PNG format in a different folder.|
 |**Extract common metadata fields**|Embedded metadata is extracted from files and added to the file properties. Microsoft Office document properties, LibreOffice, and a number of other formats are supported.|

content-services/community/using/content/rules.md

@@ -101,7 +101,7 @@ Actions don't apply to files in subfolders, unless the **Rule applies to subfold
 |**Add aspect**|Adds a property aspect to files, to give it additional behaviors or properties. See [About Aspects]({% link content-services/community/config/repository.md %}#about-aspects) for more information.|
 |**Remove aspect**|Removes a property aspect from files, to remove functionality or properties. See [About Aspects]({% link content-services/community/config/repository.md %}#about-aspects) for more information.|
 |**Add simple workflow**|Adds files to a workflow. By default there is an approval task. You can also click to add a reject task. You can click on **Approve** and **Reject** to rename the steps and to select a location to copy and move approved/rejected files to. See [Tasks and workflows](#createsimpleworkflow) for more information.|
-|**Send email**|When files and subfolders are added you can select to send notifications by email. Click **Message** to select recipients and add the message of your choice.|
+|**Send email**|When files and subfolders are added you can select to send notifications by email. Click **Message** to select recipients and add the message of your choice.<br><br>**Note:** This action can be applied only by a member of the ALFRESCO_ADMINISTRATORS group.|
 |**Transform and copy content**|When applicable, add copies of files, in the format of your choice, to another location. For example you can generate a copy of a Word document in PDF format in a different folder.|
 |**Transform and copy image**|When applicable, add copies of image files, in the format of your choice, to another location. For example you can generate a copy of a GIF file in PNG format in a different folder.|
 |**Extract common metadata fields**|Embedded metadata is extracted from files and added to the file properties. Microsoft Office document properties, LibreOffice, and a number of other formats are supported.|

content-services/latest/using/content/rules.md

@@ -101,7 +101,7 @@ Actions don't apply to files in subfolders, unless the **Rule applies to subfold
 |**Add aspect**|Adds a property aspect to files, to give it additional behaviors or properties. See [About Aspects]({% link content-services/latest/config/repository.md %}#about-aspects) for more information.|
 |**Remove aspect**|Removes a property aspect from files, to remove functionality or properties. See [About Aspects]({% link content-services/latest/config/repository.md %}#about-aspects) for more information.|
 |**Add simple workflow**|Adds files to a workflow. By default there is an approval task. You can also click to add a reject task. You can click on **Approve** and **Reject** to rename the steps and to select a location to copy and move approved/rejected files to. See [Tasks and workflows](#createsimpleworkflow) for more information.|
-|**Send email**|When files and subfolders are added you can select to send notifications by email. Click **Message** to select recipients and add the message of your choice.|
+|**Send email**|When files and subfolders are added you can select to send notifications by email. Click **Message** to select recipients and add the message of your choice.<br><br>**Note:** This action can be applied only by a member of the ALFRESCO_ADMINISTRATORS group.|
 |**Transform and copy content**|When applicable, add copies of files, in the format of your choice, to another location. For example you can generate a copy of a Word document in PDF format in a different folder.|
 |**Transform and copy image**|When applicable, add copies of image files, in the format of your choice, to another location. For example you can generate a copy of a GIF file in PNG format in a different folder.|
 |**Extract common metadata fields**|Embedded metadata is extracted from files and added to the file properties. Microsoft Office document properties, LibreOffice, and a number of other formats are supported.|