Workshop Organisation Manual

This manual gives instructions on how to organise an AAII internal workshop and what to prepare.

A week before the workshop

	Things to do	check
1	Determine the workshop date and check the meeting room availability. CB02.12.225 is the ideal meeting room for less than 30 attendees.	☐
2	Send Outlook invitations with location and time information to the attendees.	☐
3	Work with the speakers/facilitators to develop a detailed agenda for the workshop. The things to be decided include but are not limited to everyone's presenting content (slides or PDF), way (remote or in-person), session/time arrangement and host/session chair appointment. An agenda template is given in Supplementary Table 1.	☐
4	Collect the presenters' slides and PDFs.	☐

1-2 days before the workshop

	Things to do	check
1	Print out the agenda; Check with Prof Lu whether to print out all the slides/PDFs.	☐
2	Test the microphone, speaker, wireless presentation pointer (NA for CB02.12.225), and projector functionalities. If the workshop is going to use the audio/speaker system of the meeting room, ensure everyone on site in the Zoom meeting is muted; otherwise, there would be echo interference. Ensure there are enough seats and rearrange the desks and seats if needed.	☐
3	Prepare the camera and tripod for taking the group photo. The usual photography site is the Winter Garden on Level 12, CB02.	☐
4	Purchase snacks, juice, disposable cups and bottled water for tea break, and pre-order lunch. More details about food ordering are in Supplementary Table 2. Ensure you ask for the receipts and keep them for reimbursement use.	☐
5	Allocate people for picking up the lunch on the workshop day.	☐

On the day of the workshop

	Things to do	check
1	Place the bottled water and tea break snacks in advance.	☐
2	Check with Prof Lu to give location guidance to the visitors (if we have any).	☐
3	When the workshop begins, ensure everyone on site in the Zoom meeting is muted.	☐
4	If the workshop is a mixed type (remote and in-person), ensure that you share the Zoom link with everyone in advance, and assign presenters permission to share their screens.	☐
5	Ensure all presentations are given in the full-screen mode (press F5 for slides or Win+L for PDF readers.)	☐
5	Allocate 3-5 people to clean up the meeting room and restore the position of desks and chairs.	☐

After the workshop

Reimbursement: Access the Concur system (http://concur.uts.edu.au/) and start a claim. Ensure that you have the correct project code (ask Prof Lu or our centre administrator if you do not know it). The tea break and lunch expense type is Morning Afternoon Teas/Light Lunches at UTS (Exc alcohol).

Supplementary Table 1

Morning Session
10: 00 am – 10:15 am	Morning tea
10:15am – 10:30 am	Introduction, Distinguished Professor Jie Lu
10:30 am – 11:15 am	Invited talk, Professor Zhong Li (Germany)
11:15 am – 11:35 am	Wei Duan A brief review of multi-agent reinforcement learning
11:35 am - 11: 55 am	Guangzhi Ma Multi-source Domain Adaptation with Interval-valued Observations in the Target Domain
11:55 am – 12:15 pm	Pengqian Lu Literature review of learning with concept drift
12: 15 – 1: 30 pm	Lunch time
Afternoon Session
1: 30 pm – 2: 15 pm	Tianyu Liu (CA3) PAC-Bayes theory and its applications in Gaussian process and meta-learning
2: 15 pm – 3: 00 pm	Kun Wang (CA 3) Drift Learning for Prediction and Decision Making
3:00 pm – 3:15 pm	Break
3:15 pm – 3:35 pm	Elle Li Dynamic Classifier Alignment for Unsupervised Multi-Source Domain Adaptation
3:15 pm – 3:35 pm	Bin Zhang A Multi stream concept drift handling framework via data sharing

Normal sessions: 15 mins presentation + 5 mins Q&A

Candidature assessment 3: 30 mins presentation + 15 mins Q&A

Supplementary Table 2

Recommendation	Restaurant	Phone	Address	Note
*****	Taste of Legend (传奇)	(02) 9282 9969	74 Mountain St, Ultimo NSW 2007	Offer chopsticks and disposbale bowls. 可选菜品：宫保鸡丁，清蒸鱼片，豆豉牛肉，炒土豆丝等（这几个为已验证过菜品，如有新验证过的菜品可以追加在此手册上）。
***	Domino Surry Hills	(02) 9212 9420	17 Randle St, Surry Hills NSW 2010