Music Room Planning and Budgeting

[chrishobcroft]

This issue is a continuation of this issue, originally raised in the concept repo.

decentralizedcultureroom/concept#11

[victoriapriester]

@chrishobcroft
Who can I check with how long we can run the program each day?
I wanna go to see the place once again to find out exactly how I/m gonna hang acoustic treatment and if its possible...should I contact the factory straight?
About the streaming from the room, are we gonna stream each room separately? Means, do I have o run my own comp streaming?
Also, how we gonna play the music from the music room in the cafe, as we discussed? Maybe actually through streaming? So another computer at the cafe? @chrishobcroft I guess this is your area...?

[victoriapriester]

Btw got Stephen Paul Tyler confirmed!

[mariapaulafn]

@victoriapriester No please don't load Factory with more separate visits. there is a visit on the 30th, time tbc

[slgsson]

@victoriapriester

Would be great if you could send over the names of all participating artist so that I can add them to the one-pager concept.

Also, how long setup time does each of them need? Thanks!

[victoriapriester]

Hi,

these are the artists:

Pierre Burel - instrument bulider, acoustic/techno/world music
Pulsar Collective - oriental/world/looping/jam
Stephen Paul Taylor - synth pop
Limboski - folk/pop
OLMO (Francesco Lo Giudice)
Yara Artiste - rock/soul will be confirmed tomorrow
Petra Nachtmanova and Cayhun - turkish folk waiting for the time confirmation

Also still waiting for Nicholas Bamberger to confirm, whether he is coming or not. If he confirms, he'll bring the piano for both days.

Each show is about an hour, except Pierre Burel and Pulsar Collective. Those guys will be at the place for 2-3 hours, as Id like to leave the space for possible interaction with people coming to the room and have kind of a "workshop/jam".

The time schedule for now is:

Saturday
12-2/2.30 workshop/jam - Pierre Burel
3pm show - OLMO
5pm show - Stephen Paul Taylor
7pm show - Yara Artiste
9pm show - Limboski

End 10pm

Sunday
12-2/2.30 workshop/jam - Pulsar Collective
3pm Petra Nachtmanova

End 4pm

[victoriapriester]

If we have Nicholas, he'll play short sets between the performances on Saturday.

The order of the artists might still change.

This is as much as I can get for the budget. I will write the detail list of fees.

[victoriapriester]

@slgsson @mariapaulafn @chrishobcroft
Please look above, forgot the ats...

[victoriapriester]

@chrishobcroft
DO you have any light at the studio we could borrow for the music room? Im bringing a lot of sound treatment material, would be nice if we can play with lights as wel...we can also bring lights from home, anything we have to make the room look nice and cosy. And carpets as well, I need carpets...

[chrishobcroft]

I don't have the studio any more.

Carpet - there is one still in the studio, Nicolas has keys I think, so if you can get with him to get into the studio, you can take the carpet.

Lights - there is a big standing lamp in the studio also - again, it's yours if you can get access to it.

[slgsson]

@victoriapriester Would be great if you could let us know what kind of equipment that will be delivered to the Factory and how long setup time each act will need. Thanks.

[mariapaulafn]

Thanks Victoria, what’s the final budget? Can u confirm all invoice?

…

On 30. Aug 2018, at 08:00, slgsson ***@***.***> wrote: @victoriapriester Would be great if you could let us know what kind of equipment that will be delivered to the Factory and how long setup time each act will need. Thanks. — You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub, or mute the thread.

[victoriapriester]

The budget is right now 1430 Euro for the music room (without my fee).
I will have invoices from everyone, those who can't invoice I'll invoice via my parents non-profit company.
Equipment - PA system, mixpult, 2x vocal mic, 2x instrument mix, room mic, el.piano.
Acoustic treatment - 6x glass wool panel, 2x bass trap, 1x Molton curtain, carpets
Lights - few lights from home to make an atmosphere.
Each show will be cca 1 hour. The set up of each artist will be 30 min before each act.
The shows are scheduled at 3pm, 5pm, 7pm, 9pm on Saturday and 3pm on Sunday.
The workshop/jam/show 12pm each day.

[victoriapriester]

#5 (comment)
@mariapaulafn @slgsson

[victoriapriester]

@slgsson
update on the equipment:

• guitar head and amp, effect pedals.
• one more small amp.
• vocal processor

[mariapaulafn]

Approved.

[mariapaulafn]

Victoria we need you to reduce people to 6, including yourself. Please make that work. We are at top capacity. @victoriapriester
Budgets approved, send people VIA EMAIL to simon@ethberlin.com

[victoriapriester]

What do you mean reduce to 6?? U mean reduce artists to 6 people including me?

[victoriapriester]

Who is responsible for this decision? How is it possible we didn't know about this in advance when we started planning?
Please confirm if I understand it right - only 6 people TOTAL for BOTH days can participate in the music room, incl.me...?
If this is so, it is the very one important information we should have know!
I will make it work, but it means that I have to cancel half of the program. Beside the fact, that is very unprofessional to cancel the acts after I just confirmed them, we will also have mostly empty music room.

[victoriapriester]

@mariapaulafn @chrishobcroft @slgsson

[victoriapriester]

Who is responsible for this decision? How is it possible we didn't know about this in advance when we started planning?
Please confirm if I understand it right - only 6 people TOTAL for BOTH days can participate in the music room, incl.me...?
If this is so, it is the very one important information we should have know!
I will make it work, but it means that I have to cancel half of the program. Beside the fact, that is very unprofessional to cancel the acts after I just confirmed them, we might end up having mostly empty music room.
@mariapaulafn @chrishobcroft @slgsson

[mariapaulafn]

I am responsible for the decision. We ran final headcount on Friday and this is the best we can do.
This is an event for hackers - meaning that we need to prioritize them, mentors and judges. The culture room is an activity to complement the whole event.
For an event like this to work out, you also need to hire devops, volunteers, I have ca. 30 sponsors with their lists, so final headcount is extremely hard.
You didnt ask, anyways, if it was so important... or did you?
I believe you should tone down on the professionalism bit, an artist manager knows about GEMA, and doesnt moan about which is the responsible institution. This is the second time I receive this demanding tone from you, and honestly, running to the post office on a Friday at 9pm for you to have your artists play is NOT FUN, so at least be appreciative and learn to adapt @victoriapriester

[mariapaulafn]

Additionally you are getting a very fair payment for your work that was never questioned. Adeola has been organizing nature alone and not getting paid. You should be more mindful on your tasks, the implications of running shows in Germany, and the general organizer's needs.

[victoriapriester]

My apologies if my tone sounded bad.
Im sure you have a lot to deal with, so very briefly, need a confirmation on these:

1. The budget for the music room remains the same - 1500Euros

• due to the changes I will need to reorganize the budget to pay some musician more if they will agree on staying longer to fill the time we're missing by cutting down the program
• i will pay a cancellation fee to the artists from the budget, as it is unprofessional to cancel already confirmed acts. They are professional artists and need to be treated as any other kind of service. We booked their time and by this time they probably said no to another opportunities. We should treat them fair.

2. The headcount now it's fixed

Im sorry, I don't mean to be demanding, but Im working with professional artists and we need to keep the professionalism towards them as well.
@mariapaulafn

[mariapaulafn]

As long as the budget remains the same, you are good to go @victoriapriester. I will need a clear outline on a spreadsheet of fees, and details.
All good with this, you just need to be mindful I've been fixing holes for this room(s) for weeks now, so if we all expect professionalism, it's on everyone's side to ask questions, verify permits, and get the work done on time (not saying specifically this for you, but in general - the culture room discussion was silent for weeks and only I and @slgsson were planning, and there are still many things unanswered).