FY16/17 company accounts

[iteles]

We need to pull together the accounts for FY16/17 so far (ending March 2017), which includes:

• Understanding the best way to deal with our accounting Accounting #132
• Understanding R&D tax relief Corporation Tax: Research and Development tax relief #112
• Understanding how best to take care of our expenses Expenses #191
• Determining when to set up PAYE Set Up PAYE #239
• Paying @iteles and @nelsonic for FY16/17 as no money has been drawn for this year yet Remuneration #240
• Understanding of loan company accepted from ines and nelson

• Inês to forward TC invoices to Mark
• Inês to forward dates of ebay purchases to Mark
• Inês to forward personal amazon expenses to Mark
• Inês to send Mark miscellaneous expenses e.g. flight expenses etc
• Inês to send Mark zipcar expenses
• Inês to put developer invoices in drive folder and send link to Mark
  • From @iteles: Done only until the end of July 2016 so far. It's best to pull these from the bank account rather than from the invoices as downloading these invoices from email and uploading to a folder is much more prone to human error and much slower than downloading the bank statement! Guaranteed: I have never made a payment without an invoice from the developer and 'we' (a VA) can match these to the payments from the account later rather than the other way around

• Mark to reconcile bank
  • Mark to check bank statement for developer invoice amounts
  • Mark to pull Github charges from bank statement
  • Mark to check Tableflip and Ice Cream Rocket Ship VAT amounts
• Mark to get FAC invoices from fac xero Accounts > Sales > Filter by DWYL LTD
• Mark to pull Google Apps for Work invoices from Google Admin console

• Inês to update F&C sheet for missing old payments

• Mark to reconcile revenue tab against F&C sheet and bank

• Mark to check finance email for feb and mar expenses

• Inês to send Mark csv of all coop transactions

  • Mark to get Google, Github and F&C info from coop

Adding this as one of our highest priorities so that we can project spending and investment for 2017.

[iteles]

@markwilliamfirth How do I get all of the developer invoices to you for 16/17? Folder on google drive? This may take me a while ... sigh

Also, there's no need to repay the loan, just to know what it is.

[ghost]

Yeah - drive folder should be fine

[iteles]

@markwilliamfirth Can you get:

• All of the google apps for work invoices out of the admin console?
• All of the github charges from the bank statements?

Or do you want me to send you these? (P.S. Added these two temporarily to top comment, we can change if not)

[iteles]

@markwilliamfirth I'm not sure what you mean by this:

[ghost]

@iteles the fac spreadsheet has missing x's in some cells for old payments etc

[iteles]

Cool, I'll look into it tomorrow. There were two invoices we agreed were incorrect and i need to update the spreadsheet!

[iteles]

@markwilliamfirth Checked and the only 3 outstanding invoices are 1 that was raised erroneously (INV-00170) and the other 2 have open questions against them - we won't have those resolved until next financial year (F&C may have to raise new invoices there anyway or most likely, we'll make a donation to F&C international when it's set up) 👍

[ghost]

@iteles please can you send me PDFs of the co-op account for 16/17?

[iteles]

@markwilliamfirth 👍 I've sent these to you before - could you please tell me which ones you're missing ? Is it just the last couple of months since our previous exchange?

[ghost]

@iteles I was only sent 3 PDFs in March and a copy-pasted google doc of transactions. Please can you download the PDFs for 16/17?

[iteles]

Those 3 PDFs include all the transactions for the financial year up to March. I'll send the rest through tonight when reunited with my fob 👍

[iteles]

This was done in May.

[iteles]

@markwilliamfirth I think the tasks at the very top of this issue are now out of date?

The first task here is to review what we have and make an updated list of tasks required. #112 and #240 are on my list for this week.
For FY15/16 these were handed in late so we need to get a solid start on this by the end of November.

[iteles]

Currently replying to a number of questions from accountants to finalise draft accounts.

[iteles]

Completed and submitted. Awaiting final paperwork from accountants before we close this.

[iteles]

Final paperwork received and stored in the appropriate G-drive folders.