Automatically Archive Projects that are 100% mapped and validated

[SColchester]

Problem
Project creators are instructed to archive projects once they are 100% mapped and validated but they often don't archive their completed projects. This clutters the Tasking Manager with 'Published' projects which cannot be contributed to. Tasking Manager admins sink a lot of time into manually archiving these projects and following up with the project creators.

Solution
Once a project reaches 100% mapped and validated, automatically trigger an immediate status change for that project to shift from 'Published' -> 'Archived' - ideally with a message to the project creator to notify them.

Additional context
There is really no reason to keep a project which is 100% mapped and validated active as a 'Published' project, once projects are archived they can still be found and searched for by the public.

There is a large backlog of 100% mapped and validated projects which are not archived. If this change could also work to change the status of those (as well as newer projects that reach the 100% mark) this would be very valuable and a big time-saver.

[ramyaragupathy]

@RAytoun's input: message project creator to do a third pass check for data quality before automatically archiving

[SColchester]

Added this issue to Tasking Manager Project Gardening 2024 Wiki mentioning that if this issue is solved it will contribte to making the manual Gardening process redundant in the future - which would be great!

[anthaas]

Hi, this is really a great idea. It came to my attention that even if some tasks are marked as bad imagery, it is not considered in the overall completeness. So basically I can end up with 100% mapped and 100% validated but lots of tasks can be marked as bad imagery. In my experience usually I had to undo the bad imagery state and request to map those tiles again.
Would be great to consider a certain time frame between finishing the project and automatic archiving. Because if the last mapped task is marked and it triggers the archiving process immediately, I won’t be able to change the state of the bad imagery tiles.
Hope it makes sense.

[SColchester]

Yeah totally @anthaas! I think that a way around this would be for it to only target projects where the total number of tasks = total number of validated tasks. So it's not looking for total mapped = total validated, because that would always archive projects that were validated apart from the bad imagery tasks.