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Useful Information for Organising Events
#Cambridge University Events
Events taking place at a college are regarded as "External" to that particular college unless it is directly associated with them.
##Booking Rooms
Some colleges at Cambridge use C.A.S.C as a Room Management System (private, not used by all colleges). If you don't have a Rooms Management Systems Account (RMS), then you will need to either contact the Events Manager at that particular college, or find a contact from this list.
##Pembroke College
- IT Manager: Alan Rogers - alan.rogers@pem.cam.ac.uk - 01223 766439
- Conferences & Events: Ken Smith - ken.smith@pem.cam.ac.uk - 01223 338157
- Catering: catering@pem.cam.ac.uk
- College Butler: Savino Cafagna - savino.cafagna@pem.cam.ac.uk - 01223 766437
Rooms for hire
- Outer Parlour: £400 hire. Seats 16 for a meal, 18 for a meeting. Can cater buffet.
- N7: £400 hire. No sit down meal option, perhaps buffet (TODO). 40 people for seminar, 25 ish if catered. Upstairs, has AV equipment including a projector, but no laptop/pc.
- Christopher Smart: Capacity is 10 people. Can cater buffet.
- Thomas Gray: Capacity is 14 people. Can cater buffet.
You will need to fill out this form:
External University Events Submission Form which allows you to specify the room you'd like to hire, and detail your catering preferences.
See menus for options in each term.
Variety of rooms to hire.
Note: Pembroke is very busy hosting the IP Summer School in September, and is generally busy with internal events from Mid-September -> start of Michaelmas Term.
- WiFi access for visitors: SSID “PEM-Visitor”. Tickets need to be obtained prior to the event, or from the Porter's Lodge if not received in advance. PEM-Visitor is a standard WPA/WPA2 PSK service that redirects http (not https) from unrecognised MAC addresses to a login page which requires a 'Lapwing/UIS wireless' username and password (provided on the access ticket).
##Robinson College
- Conference Office: Mel is very helpful 01223 332 859 - conference@robinson.cam.ac.uk
Variety of rooms available for hire, as well as single occupancy en-suite bedrooms. Have 24 hour and 8 hour delegates packages which are very competitively priced. 24 hour package is £118 + VAT per person (includes all food, snacks, accommodation and room hire).