2023 Meeting Schedule

[seanturner]

We have settled on having meetings every 6 to 8 weeks. We should schedule the 2023 meetings now. We would like some help determining what dates would work best for the group. Please let us know if there are known conflicts with any of the dates that follow.

Remember we are alternating timezones (see #66 (comment)) so I have put A, B, C to indicate the timezone. The October 2022 meeting was in the C timezone and the February meeting is in the B timezone so we are going to skip a B timezone meeting in May. The days are relative to the timezone so depending on where you are they might shift around some - but you should get the idea.

Likewise please see the F2F meeting cadence issue about whether we should turn one or more of these virtual meetings into a F2F meeting.

TENTATIVE DATES

** Keep reading the dates that were proposed here were changed. **

Month	Days	Timezone
March	21 & 23	A
May	2 & 4	C
June	13 & 15	A
July	25 & 27	B
September	5 & 7	C
October	24 & 26	A
December	5 & 7	B

TENTATIVE DATES

[martinthomson]

Those July dates conflict with IETF 117. Otherwise, these are all so far out I can't see a problem.

[seanturner]

Funny IETF 117 wasn't in my calendar - fail.

We could move it one week prior or after. After might be better?

[samuelweiler]

TPAC was just announced for 11-15 September in Sevilla, Spain. member-only announcement

[martinthomson]

I don't mind which way things get nudged. For the IETF conflict, either side is good. For TPAC, we probably should drop the 5&7 and plan to meet in person.

[seanturner]

Agreed if what I proposed in September is right there, then yeah we would meet in person at TPAC.

[seanturner]

As discussed at the F2F meeting in Feb:

• Locking in the March and May proposed times. @seanturner will submit W3C calendar and GitHub issues.
• June is the next potential F2F meeting. Location is TBD, but not likely N.A. No objections to meeting in APAC.
• July meeting time clashes with IETF so we will proposed sliding it forward one week.
• For F2F meetings, plan to have them not start on Monday.
• For TPAC, Chairs will request more time.

[seanturner]

***LOCKED IN DATES ***

Month	Days	Timezone
March	21 & 23	A
May	2 & 4	C

***LOCKED IN DATES ***

REVISED TENTATIVE DATES

Month	Days	Timezone
June	13 & 15	A
July	18 & 20	B
September	5 & 7	C
October	24 & 26	A
December	5 & 7	B

REVISED TENTATIVE DATES

If the June meeting ends up being a F2F meeting, the timezones for the following meetings will be revisited.

[jaylett-annalect]

Because I can't remember the timezone letters to time translations, copying this from the referenced comment:

A (4th) 0800 CEST / 0700 BST / 0600 UTC / 0200 EDT / 2300 PDT (previous day) / 1400 Singapore / 1600 AEST
B (1st/3rd): 2400 CET / 2300 BST / 2200 UTC / 1800 EST / 1500 PST / 0600 Singapore (next day) / 0800 AEST (next day)
C (2nd) : 1500 CEST / 1400 BST / 1300 UTC / 0900 EDT / 0600 PDT / 2100 Singapore / 2300 AEST

[bmayd]

@seanturner The W3C PATCG calendar is showing me a start time of 03:00, not 02:00 for this meeting:

21 March 2023, 03:00 - 06:00 America/New York

[seanturner]

3am (eastern) is the correct time. Also see patcg/admin#12.

If the A, B, or C times fall on one side or the other of daylight savings time the scheduled time might change.

[bmayd]

Thanks for clarifying. I mentioned it because the previous comment from jaylett-annalect indicated 0200 EDT:

A (4th) 0800 CEST / 0700 BST / 0600 UTC / 0200 EDT / 2300 PDT (previous day) / 1400 Singapore / 1600 AEST

[jaylett-annalect]

On reflection that was talking about a specific historical one, so apologies for introducing that confusion.

[seanturner]

I find timezone hard so clarifying questions are always welcome ;)

[samuelweiler]

June meeting is F2F: patcg/admin#14

[seanturner]

We need to select the timezones for the July, October, and December meetings. Look up a couple of comments for the timezones (note they might move an hour one way or the other based on daylight savings). I was going to suggest July=B, October=C, and December=A.

Month	Days	Timezone
February	6 & 7	F2F - EST friendly
March	21 & 23	A
May	2 & 4	C
June	14 & 15	F2F - BST friendly
July	18 & 20	TBD
September	Schedule is TBD but a couple of hours the week of 11-15	F2F - CEST friendly
October	24 & 26	TBD
December	5 & 7	TBD

[seanturner]

I'll let this settle for a week and then I'll close it out.

[bmayd]

I was going to suggest July=B, October=C, and December=A.

This works and happy to accommodate any schedule if folks want to make changes.

[seanturner]

Okay will submit meeting request today.

[seanturner]

Meeting announcements posted for Sept, Oct, and Dec.

As noted somewhere, we'll start pulling together the 2024 meeting schedule sometime after TPAC 2023.