One Thing at a Time: a simple, yet intelligent task management tool.
Written in Swift 4.0.
One Thing at a Time helps you focus on what matters right now. It balances urgent tasks & projects (File taxes by Friday!) against the truly important but non-urgent stuff you've never gotten around to (Write a best-selling novel).
The key concept to reducing resistance against working against these types of big projects is what Mark Forster calls "little and often" — work on it for a little bit, and come back to it often. You don't necessarily have to finish that seemingly Sisyphean task in a single session. Even if you only make some kind of measurable progress, you're moving forward.
By following a simple decision making progress, you can stop dithering and finally get started on your To Do list rather than get stuck staring at it.
Easy, right? It's your To Do list.
However, instead of working from top to bottom, you'll be working from bottom to top. The current active task (
) will be lowest on the list, and is the one you should be working on after planning. (You can change this behavior in the app settings.)
- Top
- Use the segmented control at the top to see either your entire task list, or only the ones you are working on in your current session.
- Bottom
- Tap the new task button (the + symbol at the bottom) to add a new task or project.
- Use the tabs at the bottom to go to the Planning View or the Help / About page.
- Left Side
- Tap the selection button on the left to toggle the selection state of a task (whether you will be working on it during your current session):
- Selected:
- Unselected:
- Selected:
- Tap the selection button on the left to toggle the selection state of a task (whether you will be working on it during your current session):
- Right Side
- Tap the checkmark button (
) to mark a task as complete — all work is complete and you don't expect to work on it any further. This will remove the task from your list. - Tap the progress button (
) to mark a task as "worked on" but incomplete — either it's a larger project that you aren't finished with yet, or it's a recurring task you will work on again some time later. This will move the task down to the bottom of your list.
- Tap the checkmark button (
- Tap return or "Add to list" to add multiple tasks to your list.
- Tap "Start task now" to add a single task and get right back to work.
The Planning View guides you through the process of deciding what tasks to work on in your current session.
The first task on your list is always pre-selected. This ensures that you will continue to make progress on more important (but perhaps less urgent) older tasks. As you work down the list, answering the question "Before you work on Task A, do you want to work on Task B?" allows you to subconsciously balance the urgency and importance of tasks, and helps you gradually overcome the resistance you may have to some unactioned tasks.
When you're done planning, tap "Ready to work!" to return to your Task List and get started!
A: Your session may be the entire working day, or the next half hour. That is up to you. However, the more often you review your list, the more likely it is to remain current and keep your momentum going. As you keep in mind how long you'll be working, you'll know which tasks to say "Yes" to.
Mark Forster, who created the system that OT@aT uses, says the following:
You should aim to go through the list three or more times on a normal day. Less than that will tend to be too slow-moving. Don’t put too many tasks into the preselect list, and remember the principle of “little and often”.
A: Mark Forster:
What exactly is meant by "want" in this context is deliberately left undefined. There may be a whole variety of reasons why you might want to do one thing before another thing and all of them are valid.
He also clarifies that this question asks, not what you want to work on most, but first:
You may not particularly want to do any of the tasks but, given that you have to do them whether you like it or not, the question is about the order you are going to do them in.
I have personally found that I tend to have less resistance to stuff lower on the list, which lets me start on the easy tasks and work my way up in level of "difficulty".
OT@aT is based on the Final Version time management system created by Mark Forster. I found it so elegant and useful that I wanted to create an electronic version that I could always have on hand.
All images used in OT@aT are royalty-free and were provided by The Noun Project:
List by Noun Project- Target by Noun Project
- Arrow Down by Noun Project
- Check Mark by Noun Project
- UICircularProgressRing — created by Luis Padron