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Web-based consultation rounds
PHP HTML JavaScript CSS TSQL Shell
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The tool is written with multi-project support. It means that one database can be used by several projects running as separate instances. Some entities such as consultations and articles can be shared, others are project specific.


  • PHP 7.3 or higer
  • PHP extensions:
    • GD
    • mbstring
    • pdo_mysql
  • MySQL 5.6 database with utf8mb4_unicode_ci encoding
  • memory_limit: 256M


⚠ If there is a problem loading assets such as JS and CSS files, it is likely caused by error in the application/configs/config.local.ini in the directive resources.frontController.baseUrl. If app is running in subfolder, it should be set to /subdir-name otherwise leave it as /.


The preferred installation method is using the bundled installation wizard.

  1. Obtain the installation package by download or create it by running the $ robo create:install-zip command in the root folder of the cloned repository where the RoboFile.php is located.
  2. Visit site in browser. If the application is not installed, the installation wizard starts automatically.
  3. Unless this is a development build remove the install directory. This is not necessary if the app is to be accessed on domain matching http[s]://devel.* (see Development).

No Wizard


The tool uses the Robo task runner to perform the build. It is invoked by running the $ robo build command in the root folder where the RoboFile.php is located. The following tools are needed:

Once the application has been built, several environment-specific settings have to be configured.

  • Create the environment specific configuration files.

    • application/configs/config.local.ini
    • application/configs/phinx.local.yml
  • You can use files application/configs/config.local-example.ini and application/configs/phinx.local-example.yml as a template and edit the values.

  • Optionally set the APPLICATION_ENV in index.php to development.

  • Folder permissions:

    • read: /
    • read+write: /runtime/logs/
    • read+write: /runtime/sessions/
    • read+write: /runtime/cache/
    • read+write: /www/media/consultations/
    • read+write: /www/media/folders/
    • read+write: /www/image_cache/
  • Unless this is a development build remove the install directory. This is not necessary if the app is to be accessed on domain matching http[s]://devel.* (see Development).


  1. Install PHP dependencies
    composer install
  2. Install JS dependencies
    npm install
  3. Install JS dependencies
    npm install
  4. Build assets


  1. Create database (see Requirements)
  2. Run the following SQL files and commands in the specified order:
    1. Populate database
      mysql -u <db_user> -h <db_host> -p <db_name> < data/create-installation.sql
    2. Run database migrations
      $ vendor/bin/robo phinx:migrate production
    3. Create project. This step can be run multiple times to create multiple projects.
      mysql -u <db_user> -h <db_host> -p <db_name> <  data/create-project.sql
      Ensure the var @project_code in the SQL script is set to whatever is specified in the setting project in application/configs/config.local.ini.
  3. Optionally run the following SQL files:
    • Create sample data
    • Create admin user:
      Due to security reasons the create-admin.sql script creates an admin with no password. Password can be reset using the forgotten password feature of the application itself or the file can be manually tweaked to insert the correct password hash directly.

After Install Tasks

Regardless of the installation method, the following tasks must be done:

  • Set up cronjobs. There are three ways to do it:

    • Configure an hourly cronjob to run the script application/cli.php cron via CLI.
    • Configure an hourly cronjob to send a GET request to the page /cron/execute/key/<secret_cron_key>. <secret_cron_key> is defined in cron.key entry inapplication/config/config.local.ini and is used to prevent unauthorized users from triggering the task.
    • In case it is not possible to setup cronjobs on your server, the fallback cron system will be activated by leaving the cron.key entry in application/config/config.local.ini setting empty. This means that cronjobs might be run with some probability on every request to the site. This feature is disabled in development mode.
  • Copy the file VERSION-example.txt to VERSION.txt and optionally update the new file. The content is used to inform the users of which version of the tool they are using.



Before you start updating your project, it is recommended to shut it down and display to users the error page with HTTP status 503 (Temporarily unavailable).

Check if there is the table named phinxlog in your database. If not, your version is not probably compatible with update

Using FTP and Browser

  1. Obtain the update package by download or create it by running the $ robo create:update-zip command in the root folder of the cloned repository where the RoboFile.php is located.
  2. Backup the filesystem and the database. Download all content of your project via your favorite FTP client to a temporary directory on your local machine and make an export of your database with phpmyadmin, adminer or other favorite webtool.
  3. Update project files. Remove all files from destination directory, where the project runs. Then copy all files from extracted update package directory (dbjr-tool-update_v#.#.#) to the prepared destination folder. Don't forget to copy hidden files with name starting with "." in the update package folder if there are any. Finally restore your local configuration from previously made backup by copying:
    • application/configs/config.local.ini
    • application/configs/phinx.local.yml
    • media directory in www/media
    • logs directory in runtime/logs
    • .htaccess file in the root of the project
    • .htaccess file in the www directory
  4. Create writable directories in the runtime directory:
    • cache
    • sessions
  5. Comment out line with die() in www/runMigrations.php script to allow run DB migrations. You can edit this script in your FTP client or locally and then upload it if your client does not provide this functionality.
  6. Run DB migrations by visiting the site /www/runMigrations.php in the browser. Be aware of result of this operation displayed in the browser. In case the execution time limit in PHP is reached and phinx migration manager could not complete all migrations, the project may stop working. Please try to execute migrations again to complete the rest of them and pay attention to what phinx migration manager returns in its output to the browser.
  7. Uncomment line with die() to prevent running DB migrations script.

Using SSH and BASH

  1. Obtain the update package by download.
  2. Backup the filesystem and the database.
    • $ cp -R project_dir backup_dir
    • $ mysqldump -h database_name > backup_dir/db_dump.sql
  3. Update project files. Remove all files from project directory. Then copy all files from extracted update package directory to the project directory. Don't forget to copy hidden files with name starting with . in the update package folder. $ mv tool-update/* project_dir/
  4. Restore configuration, media, logs and .htaccess from backup
    • $ cp backup_dir/application/configs/phinx.local.yml project_dir/application/configs
    • $ cp backup_dir/application/configs/config.local.ini project_dir/application/configs
    • $ cp -R backup_dir/www/media project_dir/www/media
    • $ cp backup_dir/.htaccess project_dir
    • $ cp backup_dir/www/.htaccess project_dir/www
    • $ cp backup_dir/runtime/logs project_dir/runtime
  5. Create writable directories in the runtime directory:
    • $ mkdir -m 755 runtime/cache
    • $ mkdir -m 755 runtime/sessions
  6. Run DB migrations by running $ vendor/bin/phinx migrate -c application/configs/phinx.local.yml -e production

No Wizard

Upgrading the tool version consists of the following steps:

  1. Updating the project files
  2. Building the application using $ robo build
  3. Running $ robo phinx:migrate production to apply database patches


The recommended way to develop the tool is using Docker. The application in development mode is served at http://devel.localhost. First run of Docker can take a few minutes.

To build the documentation locally follow:


The docker-compose tool is needed.

  • $ docker-compose up to start server
  • $ docker-compose stop to stop server

Windows and MacOS

It is recommended to use docker-compose-sync for better performance. Installation guide for specific operating system can be found on following websites:

docker-compose command is part of Docker and it is not required to install it again.

  • ./ start to start server
  • ./ stop to stop server

GEO functionality

This functionality requires some third party components, which are included.

Interactive maps are provided by javascript library Leaflet. Map tiles source url is set in application config.ini in the section osm.data_server_url. This is the endpoint, where the JS library retrieves map tiles from.

Static maps images with marker for previews are rendered with built-in PHP service, which uses the same endpoint for retrieving and caching the map tiles.

There is no need to have any account or another kind of authorization to access map tiles on free servers. There are also no strict quotas for usage. For better insurance of availability it is possible to host OSM data on the own server or use some commercial solution.

If the application runs over secured connection (https), the geolocation service provided by a web browser API is used in JS library to locate users. In case the application runs over http, this functionality will be probably unavailable.

Open Street Map (OSM) are licensed by Open Data Commons Open Database License (ODbL) and by Creative Commons 2.0 (CC-BY-SA)

External dependencies

This application uses external libraries and third party software. The list of all required software packages is available in special definition files.

  • composer.json
  • package.json

Licenses of used libraries and other third party software are available usually on the package manager web page or in the package repository.

  • For information about Composer package (defined in composer.json) visit please and insert the name of the package
  • For information about Npm package (defined in package.json) visit please
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