Team lead applications

[emreerhan]

Hey everyone,

I've modified the original team lead application form. You can find it here: https://goo.gl/forms/hVyZkEeXoPM3hD753. How does this look?

Note that I've put the dates Oct 12-14 as a placeholder in the application. I think that it would be nice to decide on the dates before we send out the applications. Additionally, I made the deadline May 30 for team lead applications. This might be too soon, but we can always extend the deadline (like they have in previous years).

And here's a modified version of the team leader recruitment email to send to the mailing list:

Hi all,

Thank you for interest in the 2018 hackseq genomics hackathon, and for signing up to our mailing list! We are eagerly awaiting our hackseq 2018 event, which will take place from October 12-14, 2018 at the Life Sciences Institute, University of British Columbia.

Participant registration will be opening soon, but we are currently accepting applications for hackseq team leader positions. Have you had that crazy science idea kicking around and want to turn it into a reality? Be a team leader at hackseq and make it a reality! A team leader's responsibility is proposing a problem and a dataset to work with for the event. As a leader, you would then guide 5-10 team members to think of novel ways to address this problem. You can expect individuals from wide academic backgrounds to apply to join your team.

This year we are providing the exciting opportunity for you to co-lead teams. Co-leaders may submit an application together, and lead a team together, equally sharing the responsibilities of leading a team at Hackseq18. If you would like to co-lead a team, please fill out one application together.

If being a team leader interests you, please submit an application at https://hackseq.github.io/hs18/2018/03/16/team-leads.txt.html by May 30th 2018. The top applications will subsequently be selected for inclusion in this year’s hackseq and unsuccessful applicants will be given the opportunity to become mentors/judges/participants.

We will send another email to notify you when participant registration opens. Thanks again for your interest!

I've also found a document with very helpful templates for personal emails that we can send to people we've identified who would make good team leaders. I modified it to make it appropriate for our year:
1_TeamLeaderRecruitment.docx

Let me know your thoughts!

[klgray25]

The form looks great!

One question about the email. It was my understanding that we assign the participants to each project. The line "You can expect individuals from wide academic backgrounds to apply to join your team, after which YOU will select the best applicants for your project." makes it seem otherwise. Do the team leaders provide input on who joins their project? If not, this line should be altered slightly.

Best,
Kristen

[NoushinN]

Agree! sounds really great, maybe we could also ask the recipients to pass the word along to their colleagues be it industry partners or academics to participate.

Question: do we accept co-leaders?

Cheers

[baraaorabi]

@NoushinN: I think co-leader idea would be actually cool. I don't think we ever had that before, but it could be a good idea to try.

@emreerhan: Can you add undergrad student to the list? And perhaps reorder it so it is Prof/Indust/Grad/Undergrad?

[emreerhan]

@klgray25 good call. I'll change that.

@NoushinN we haven't had co-leaders in previous years, but I think it's up to us if we want to this year.

@baraaorabi yes.

[ababaian]

Nice work @emreerhan!

Can I suggest moving the Participant applications opening soon statement to paragraph 1 so that paragraph 2 subject is team leader applications (bolded).

Also provide a little bit of motivation as to why they should be super super excited to lead a team, how will it benefit them and others? i.e Have you had that crazy science idea kicking around and want to turn it into a reality? Be a team leader at hackseq and make it a reality! ....{details}

For the project challenge ratings let's have a few different ones: Biological Concepts, Programming, Algorithms, Communications. These are not 100% thought through what would be available but an idea of them.

Edit: Updated survey Look + Feel for win95

[NoushinN]

The team co-leader position would appeal to me more personally, as the problems are becoming more complex and multi-faceted and two minds sometimes work better than one.

We could match those who are interested to co-lead depending on project interests, maybe that could be an option on the form tick box for interested in being a co-leader?

We could modify this line in the email write ups if you folks agree:
If being a team leader or co/leader interests you...

[baraaorabi]

I think it makes more sense for those interested in being co-leaders to apply together. I think us matching co-leaders would be a non-easy task.

On Thu, Mar 29, 2018 at 12:21 PM Noushin Nabavi ***@***.***> wrote: The team co-leader position would appeal to me more personally, as the problems are becoming more complex and multi-faceted and two minds sometimes work better than one. We could match those who are interested to co-lead depending on project interests, maybe that could be an option on the form tick box for interested in being a co-leader? We could modify this line in the email write ups if you folks agree: If being a team leader or co/leader interests you... — You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub <#7 (comment)>, or mute the thread <https://github.com/notifications/unsubscribe-auth/AF_gOfsyRQWQeI-I3REuAwsJzZ5LdrJ0ks5tjTQmgaJpZM4S_vTe> .

-- ---- Baraa Orabi Simon Fraser University Department of Computing Science

[ababaian]

I agree with Baraa, 100% let people apply as co-leaders if they know who to apply with. At hackseq16 the 10X genomics team had so many recruits and two really good leaders on one team that they split up day of and ran as two teams. I think what we should convey is that we'll do what's in our ability to make their project fly any way they see it. These are more suggestions as opposed to rules, because who likes rule?!

[emreerhan]

@everyone I updated the application form and the email above. I'm going to make a new issue to discuss the date that we should hold it.

[emreerhan]

If I have everyone's blessing, we can start circulating the email above and link the survey to our website.

[ababaian]

Hey @emreerhan,

Would you be willing to draft up the team leader application text for the webpage that you'd like on there?

[jenjaelin]

Below is the email draft for VanBUG:

Hi VanBug development team,

Last year, Hackseq and VanBUG were community partners and we wish to continue the partnership moving forward. We are in the midst of organizing Hackseq 2018 and would appreciate it if you would be able to help us promote Team Leader and participant applications as in the previous year. The event will occur between Oct. 12-14 2018.

All the best,
Hackseq 2018 organization team

I don't particularly like the bolded line, any suggestions?

[baraaorabi]

@emreerhan The form was asking for the email addresses twice. I fixed it now.