PIRRIM

#Purchasing Infrastructure, Requisitions, Reconciliation, and Inventory Management

This is meant to be a protocol for purchasing and tracking associated inventory.

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Step 1 - Purchasing Request

This is done by creating an issues and labeling as purchasing.
Information to include:

• Vendor
• Product name
• part number
• any url
• budget number if known.

Hint: Search Roberts Lab Purchasing Log for items to identify vendors, catalog numbers, etc.

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Step 2 - Place Order

Use eProcurement (i.e. Ariba) to place a "Catalog" order from approved vendors list.

1. Create requisition.
2. Select vendor.
3. Click "Buy from supplier"
4. Add items to cart and checkout (this returns you to eProcurement interface).
5. Enter title in format: yyddmm - vendor
6. Change budget number in "Line Items" section
7. Change commodity code in "Line Items" section to proper category for each item.
8. Double-check order details and press "Submit"

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Step 3 - Update Purchasing Log

Roberts Lab Purchasing Log

Note: After eProcurement order confirmation email is received, please add the PO number (begins with "EI") provided in the confirmation email to the "Ref. #" column,

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Step 4 - Receiving

For eProcurement Orders:

1. Retain packing slip - sign, date, and turn in to designated bin in FSH 116.
2. Inspect items to identify storage conditions.
3. Store items in appropriate locations.
4. Update any/all of the following:
5. Roberts Lab Inventory
6. Enter chemicals in MyChem
7. -80 Inventory Map
8. Add receipt date to Roberts Lab Purchasing Log