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Jacob Martella edited this page Jan 8, 2026 · 1 revision

title: Submissions

Submissions

Form submissions are stored in the database and can be viewed, searched, exported, and processed.

Viewing Submissions

Admin Interface

Access submissions at:

  • /admin/forms/submissions - All submissions across all forms
  • /admin/forms/{form}/submissions - Submissions for a specific form
  • /admin/forms/{form}/submissions/{submission} - Single submission detail

Programmatically

use ArtisanPackUI\Forms\Models\FormSubmission;

// Get all submissions for a form
$submissions = FormSubmission::where('form_id', $formId)
    ->with('values', 'uploads')
    ->latest()
    ->paginate(20);

// Get a single submission
$submission = FormSubmission::with('values', 'uploads')->find($submissionId);

// Access field values
foreach ($submission->values as $value) {
    echo $value->field_name . ': ' . $value->value;
}

Submission Data Structure

Each submission contains:

Column Description
id Unique identifier
form_id Related form ID
submission_number Human-readable number
ip_address Submitter's IP (if enabled)
user_agent Browser user agent (if enabled)
metadata JSON metadata
created_at Submission timestamp

Accessing Values

$submission = FormSubmission::with('values')->find($id);

// Get all values as array
$data = $submission->getFormData();
// ['name' => 'John', 'email' => 'john@example.com']

// Get specific value
$email = $submission->getValue('email');

// Get value with label
$values = $submission->getValuesWithLabels();
// [['label' => 'Email', 'name' => 'email', 'value' => 'john@example.com']]

Searching Submissions

Via Admin Interface

Use the search box to filter by:

  • Field values
  • Submission number
  • Date range
  • IP address

Programmatically

use ArtisanPackUI\Forms\Models\FormSubmission;

// Search by value
$submissions = FormSubmission::whereHas('values', function ($query) {
    $query->where('value', 'like', '%john%');
})->get();

// Filter by date range
$submissions = FormSubmission::whereBetween('created_at', [
    now()->subDays(7),
    now(),
])->get();

// Filter by form and status
$submissions = FormSubmission::where('form_id', $formId)
    ->where('created_at', '>=', now()->subMonth())
    ->orderBy('created_at', 'desc')
    ->get();

Exporting Submissions

Via Admin Interface

  1. Go to the form's submissions page
  2. Click "Export"
  3. Choose format (CSV, Excel)
  4. Download the file

Programmatically

use ArtisanPackUI\Forms\Services\ExportService;

$exportService = app(ExportService::class);

// Export to CSV
$csvContent = $exportService->toCsv($form);

// Export to array
$data = $exportService->toArray($form);

// Export with date range
$data = $exportService->toArray($form, [
    'start_date' => now()->subMonth(),
    'end_date' => now(),
]);

Processing Submissions

Event Listeners

use ArtisanPackUI\Forms\Events\FormSubmitted;

class ProcessSubmission
{
    public function handle(FormSubmitted $event): void
    {
        $form = $event->form;
        $submission = $event->submission;

        // Add to CRM
        $this->crm->createContact([
            'email' => $submission->getValue('email'),
            'name' => $submission->getValue('name'),
        ]);

        // Send to analytics
        $this->analytics->track('form_submission', [
            'form_id' => $form->id,
            'form_name' => $form->name,
        ]);
    }
}

Queue Processing

For heavy processing, queue the work:

class ProcessSubmission
{
    public function handle(FormSubmitted $event): void
    {
        ProcessSubmissionJob::dispatch($event->submission);
    }
}

Deleting Submissions

Single Submission

$submission = FormSubmission::find($id);
$submission->delete(); // Also deletes values and uploads

Bulk Delete

// Delete old submissions
FormSubmission::where('created_at', '<', now()->subYear())->delete();

// Or use the prune command
php artisan forms:prune-submissions

Automatic Pruning

Configure retention in config/artisanpack/forms.php:

'submissions' => [
    'retention_days' => 365, // Delete after 1 year
],

Schedule the prune command:

// app/Console/Kernel.php or routes/console.php
Schedule::command('forms:prune-submissions')->daily();

Submission Numbers

Submissions are assigned sequential numbers based on the configured format:

'submissions' => [
    'submission_number_format' => 'FORM-{year}-{sequence}',
    // Results in: FORM-2024-0001, FORM-2024-0002, etc.
],

Available placeholders:

  • {year} - Current year
  • {month} - Current month (2 digits)
  • {day} - Current day (2 digits)
  • {sequence} - Sequential number
  • {form_id} - Form ID

Metadata

Store additional metadata with submissions:

use ArtisanPackUI\Forms\Services\SubmissionService;

$submissionService = app(SubmissionService::class);

$submission = $submissionService->create($form, $formData, [
    'source' => 'landing-page',
    'utm_source' => request('utm_source'),
    'utm_campaign' => request('utm_campaign'),
]);

// Access metadata
$source = $submission->getMetadata('source');
$allMeta = $submission->metadata; // JSON decoded array

Next Steps

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