Mailroom 0.2.5

🔧 Changed

• Mail from government and public-authority senders is recognised in more countries — 32 more official government domain suffixes and 29 government-held domains, each checked against an official source. (#1198)
• Important records written in French, and signed-document notices in Spanish, Italian, Portuguese and German, now count as reasons to keep an email. (#1084)
• Senders are grouped by their real organisation using the official Public Suffix List (bundled, used offline), so for example mail from UK government services now lands under Government. (#1198)
• The Overview's projected bar now reads "If cleared", the same estimate wording as the share card. (#1167)
• Windows: Mailroom now has its own app identity, so its taskbar entry and notifications group under Mailroom. (#1192)

🐛 Fixed

• A cleanup across several folders no longer stops at the first folder it can't reach — it carries on with the rest and then reports exactly what it moved, instead of saying "nothing was removed" after mail had already moved. (#1254)
• Gmail and Outlook: a cleanup that couldn't move some or all of its mail is now reported as unfinished, with the reason and a support code, instead of "cleanup done" — and the desktop notification for an unfinished cleanup no longer says "done". (#1233)
• Signing in with your normal Google password instead of an app password now tells you to use an app password again, not a raw server message — and a cleanup can no longer blame your app password just because a folder's name contains words like "auth error". (#1255)
• The Overview's projected bar now labels its pale span "16 GB to clear" instead of the past-tense "16 GB reclaimed" — it is an estimate shown before anything is cleared. (#1224)
• Yahoo: scans and cleanups read the server's structured replies instead of matching words in them, so an unusual server message can no longer be mistaken for success or failure. (#1195, #1208)
• Mailroom opens its data correctly when your Windows profile path contains "#" or "%", or lives on a network share. (#1203)
• A folder whose name merely contains "sent" (for example "Presentations") is no longer treated as your Sent folder. (#256)
• Grouping by subject no longer drops the real words after "order", "invoice", "no." or "ref". (#1196)
• Calendar invites and contact cards are no longer counted as Documents. (#1198)
• Linux (Snap): the app window no longer shows a desktop-portal error instead of Mailroom on Ubuntu 24.04 with the latest security updates. (#1180)

🔒 Security

• Mailroom no longer loads its fonts from Google. They are now built into the app, so opening it no longer contacts Google. (#1138)
• Diagnostic reports now replace Gmail label names with codes before upload, as they already did for folder names. (#1229)
• Deleting an account from Mailroom now also deletes its connection logs, so a later diagnostic report can't include anything from it. (#1230)
• Diagnostic reports now replace more attachment and folder names with codes before upload. (#1231)
• When a diagnostic report shortens a very long log, it no longer keeps a cut-off line that could show part of a folder name, email address or file path — or a leftover piece of a longer server reply that could show an attachment's description. (#1253, #1260)
• Diagnostic reports no longer include your computer's user-account name. (#1232)
• Tamper-protection hardening. (#1152)
• Diagnostic reports replace your own folder names and account addresses with codes before upload. (#1194)

⚡ Performance

• Creating a diagnostic report is much faster on mailboxes with thousands of folders. (#1204)

Verify your download

Each build is scanned by VirusTotal across many AV engines and pinned by SHA-256 — open the live report:

• mailroom_0.2.5_Win64.zip — VirusTotal report
  sha256: 5591d9bd87a652675065ff6652484586aceafd4bed9ec77c1e65230d325c2d05
• Mailroom-noble-x86_64.AppImage — VirusTotal report
  sha256: 886bc4afbf24c0922b4c0ea5c7f602ca5dac90795e75517623c31f05bfd8d181
• Mailroom-resolute-x86_64.AppImage — VirusTotal report
  sha256: 71a0bc97c8b5f84b948bd964c648352027f3143d397f070492cfd7167997e791
• mailroom_0.2.5-1_amd64_noble.deb — VirusTotal report
  sha256: c501c45931c8df2d8b59bb8b8146df4bec8aa45edcaeb2add2721579c8205a35
• mailroom_0.2.5-1_amd64_resolute.deb — VirusTotal report
  sha256: 36e29576e451e481e9ba2eea6388e8b01a457ff253841603d7d4e4435fc1c273

Mailroom 0.2.4

✨ New

• KeepSafe document safety net: your documents are now recognised and held out of bulk cleaning — a 📄 chip and caution in Reclaim show what is being protected. (#1078, #1083, #1086)
• Mail from banks, insurers and health services is now protected by a built-in institutional registry, so statements and medical mail never land in a bulk clean. (#1085, #1087)
• Mailroom is on the Snap Store — Linux users can install it as a snap. (#1057, #1062)
• A device your licence was moved away from now offers "Move it back" — reclaim your licence yourself, no support ticket. (#1058, #1067)

🔧 Changed

• Every "can be cleared" figure now rounds down, and the before/after view is derived from the shown numbers — Mailroom never promises more than it can deliver, and the parts always add up. (#1162)
• The shareable report card now reads as a scan estimate — "If cleared", "safe to clear (estimate)" — and the share text only states what the scan found. (#1163, #1166)
• The Overview headline and the "Safe to clear" row now agree — the gap between them was mail already sitting in Trash, now accounted for. (#1074, #1076)
• Yahoo bulk detection improved: provider categories are re-mapped so more real bulk is caught, while purchases, finance and parcel mail get an extra review safeguard. (#1089, #1091)
• The Settings gear now opens Mailboxes & accounts by default, and About no longer repeats the support code. (#1059, #1060, #1064)

🐛 Fixed

• Stop now also works while a scan is in its attachment pass. (#1141, #1146)
• A connection that drops mid-reply now fails cleanly and recovers, instead of being misread as a short answer. (#1105, #1113)
• Uninstalling on Windows now always closes a running Mailroom first. (#1101, #1102)
• Linux: a headless session no longer tries to open an error dialog, and crash reports are only marked as shown when they actually were. (#1123, #1130)
• Linux: the update banner's "Details" link works again. (#1068, #1069)
• Linux: software centres now show proper app metadata, and desktop integration is polished. (#1052, #1054)
• Linux: sender-authority data is now bundled, fixing a packaging gap that could weaken classification on Linux builds. (#1071, #1072)

🔒 Security

• Diagnostic reports no longer include attachment file names — the export scrubber now replaces them with anonymous codes, like email addresses, and previously stored reports were deleted from our server. (#1150)
• The diagnostic-report dialog now describes exactly what is scrubbed: never your message contents or subjects; addresses and attachment names become random codes; standard folder names are kept. (#1161)
• The privacy notice now documents every outbound network call, including the coarse OS-family field on licence transfers. (#1151)

Verify your download

Each build is scanned by VirusTotal across many AV engines and pinned by SHA-256 — open the live report:

• mailroom_0.2.4-1_amd64_noble.deb — VirusTotal report
  sha256: dd7969a04fa5b793890bba2b905c67e755b51cf7a556268c703e82b49dc57b61
• mailroom_0.2.4-1_amd64_resolute.deb — VirusTotal report
  sha256: 3cbc35fce745e538078e104ba28e85904d32af3cee18e1fa74138f35e9b1a22e
• Mailroom-noble-x86_64.AppImage — VirusTotal report
  sha256: 097e14fae1f7f77575fb14f9fcfa9fdb59eef5cdbf0315647ac6ede36e0c81e9
• Mailroom-resolute-x86_64.AppImage — VirusTotal report
  sha256: cf41dc53b11b3e381cfdeb8fc92b4ab6d42a278910a7aa6c15c09ab68ae5d30e
• mailroom_0.2.4_Win64.zip — VirusTotal report
  sha256: 500b14a570364fb04b2e1df891d0f4c05f346584e35bab2c40e0a1fb04a89d0f

Mailroom 0.2.3

✨ New

• You can now move your licence to a new device yourself — a self-serve device transfer, with no support ticket. (#121)
• When something goes wrong you can send us a diagnostic report from inside Mailroom — it builds an anonymized bundle (your secrets and personal data are scrubbed), shows you a full preview, and uploads only after you approve. (#1015, #1016, #1017, #1019, #1020, #1021)
• A new Plans screen shows your upgrade options and current prices, with links to the Terms and Refund Policy. (#947, #951, #964)

🔧 Changed

• Background clean-ups now run to completion in one go, instead of stopping after a time or round limit. (#1027)
• Clean-up results now describe what actually happened, and Mailroom announces when a background clean-up has finished and cleared your Trash. (#1019, #954, #955)
• When a clean-up can't complete, Mailroom now shows a plain-language reason and a stable support code, so we can pinpoint the problem quickly. (#1032)
• The Reclaim footer now shows the total size armed for clean-up, not just the number of items. (#948)

🐛 Fixed

• Cleaning a very large mailbox no longer crashes part-way through — deletes are now processed in safe batches. (#1023)
• A licence problem after an interrupted setup no longer blocks start-up or repeatedly retries recovery in the background. (#941)
• Linux: external links (checkout, update download, help) now open in your browser, and the tray restores a minimised window. (#966, #970)
• Linux: the app now shows its taskbar icon, and "mailto" links open your mail client. (#969, #1005)
• Linux: KDE/Plasma desktops are now supported out of the box. (#988, #989, #991)
• Linux: a slow or wedged system keyring can no longer freeze connecting a mailbox, start-up, or restoring from the tray. (#975, #976, #981, #984, #993)

🔒 Security

• Mailroom's saved-password file store now uses AES-256-GCM encryption. (#992)
• Diagnostic reports run an extra export-time pass that strips personal data before anything leaves your device. (#1016)

⚡ Performance

• The attachment drill in Reclaim now runs off the database writer lock, reducing contention on large mailboxes. (#952)

---

🔍 Verify your download

mailroom_0.2.3_Win64.zip

• SHA-256: c85a5dd24b14968fb66f1f2eb50dfa129dd534851c7f980bddb0dbb23c6bbfff
• VirusTotal report — multi-engine scan (0/65 malicious at publish; a live hash can change, so we link the report, not a frozen count)

Linux artifacts — VirusTotal (live links)

Asset	Verdict
Mailroom-noble-x86_64.AppImage	0 malicious / 0 suspicious (62 engines)
Mailroom-resolute-x86_64.AppImage	0 malicious / 0 suspicious (62 engines)
mailroom_0.2.3-1_amd64_noble.deb	0 malicious / 0 suspicious (61 engines)
mailroom_0.2.3-1_amd64_resolute.deb	0 malicious / 0 suspicious (61 engines)

Mailroom 0.2.2

✨ New

• Help & support is now reachable from inside the app — a "?" in the top bar, a Help & support section in Settings, and a link from onboarding — plus a support code shown on every blocked screen, in Help, and in About, so you can always reach us with the detail we need. (#900, #919)
• Uninstalling Mailroom now offers to remove your Mailroom data and saved password as well (off by default — your data stays unless you ask). (#910)
• After Mailroom moves mail to your Trash, it now hands off to your mail provider to finish the removal, so a clean-up ends as a real delete. (#885)

🔧 Changed

• You can paste your purchase's activation link straight into the licence field — Mailroom recognises it and shows a "purchase ready" card, no manual key copying. (#912)
• Windows builds are now code-signed with a trusted certificate, which improves Windows SmartScreen reputation over time. (#906)

🐛 Fixed

• A trial licence that couldn't be verified after an interrupted setup now heals itself on the next launch, instead of leaving you stuck until an app-data reset. (#931)
• Connecting a mailbox now fails clearly when there's a licensing problem, instead of showing "You're all set" without an active licence. (#893)
• The device licence card now reads "Deactivate this device" and no longer shows a dead "Manage devices" button. (#567)
• Expanding a category in Reclaim no longer occasionally shows it empty — the reveal budget is now shared fairly across categories. (#934)
• Move-to-Trash results now describe what actually happened, rather than implying storage was already reclaimed. (#884)
• The share-card preview no longer leaks its extra height onto the published copy-link row. (#929)

🔒 Security

• Improved the reliability and integrity of delete accounting, so completed clean-ups are always recorded. (#926, #928)
• The app no longer repeatedly re-contacts the licensing server after a final licence decision has been reached. (#894)

📦 Downloads

• Windows users: download mailroom_0.2.2_Win64.zip (the signed installer, zipped) — or use the Download button on mailroomclean.com.
• Linux: .deb / AppImage per Ubuntu release, with .asc signatures.

Mailroom 0.2.0

Mailroom 0.2.0

Maintenance release addressing a Windows Defender false-positive (Trojan:Win32/Wacatac.C!ml) that some users saw at install time on a clean machine.

What changed

• Disabled the build-time payload hash-manifest anti-tamper check. This removes payload.manifest.json from the shipped payload, returning the on-disk footprint to the 0.1.8 posture. The Authenticode signature check is unchanged, and this is fully reversible.
• No functional or UI changes — same features as 0.1.9.

Notes

• The installer is Authenticode-signed. If Windows SmartScreen shows an "unknown publisher" prompt, choose More info → Run anyway.
• Wacatac is a machine-learning heuristic detection; freshly published builds can be flagged transiently until their reputation is established. A false-positive report has been submitted to Microsoft.
• Linux 0.2.0 builds follow separately.

Mailroom 0.1.9

✨ New

• Linux packages (.deb + AppImage) are now GPG-signed, and every release is independently scanned on VirusTotal with the report linked from the release notes. (#851, #854, #855, #857, #849)

🔒 Security

• Mailroom now verifies a signed integrity manifest of its own program files and declines cleanup actions if they have been tampered with — active on this release, cross-platform. (#852, #856, #858, #860, #863)

Verify your download

Each build is scanned by VirusTotal across many AV engines and pinned by SHA-256 — open the live report:

• mailroom_0.1.9_Win64.zip — VirusTotal report
  sha256: 663c6bb34441609659c0e16ab6d9484bcddb62388622adfd1d053c31d036ea92
• Mailroom-noble-x86_64.AppImage — VirusTotal report
  sha256: 6ee919c8fed53b1d2495a35e7697bf995827077ee035acc1b5970628769aa206
• Mailroom-resolute-x86_64.AppImage — VirusTotal report
  sha256: 92221dc792f2ef3f6eab6a0df73e2834418c09c0f06f264b0bcb041186667ecd
• mailroom_0.1.9-1_amd64_noble.deb — VirusTotal report
  sha256: f5b0a08c191d9b7d9864a1cfedbea45c2f5fc11e1bde15912b7d601aa0ceb8cb
• mailroom_0.1.9-1_amd64_resolute.deb — VirusTotal report
  sha256: c1907d137edb141940bedc1ba2fa87647335183bd1e735dc8763fbebc89a5cf5