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setup people
Who is out on the course, and how each of them gets into the app.
Setting up, in four parts
- The course - events, import, courses, places
- Roster and links - you are here
- Race week and after - tracking, the rehearsal, the report
- Making it yours - layers, roles, and what else this can do
On a phone the same table is a stack of cards, one per station, with the pencil and the X at the bottom right of each.
Three separate things, and confusing them is the most common mistake:
- The place - an aid station, from the course file.
- The operator - a person with a callsign, on this tab.
- A position report - only if they beacon APRS. Most aid station operators never will, and that is normal.
So mark no APRS for anyone not beaconing. It is not "ignore them" - they still appear, still get a status, still get posted at a place and drawn there. It means "do not warn me that they are quiet", which is what keeps the quiet list worth reading at all.
Enter the callsign alone. The SSID belongs to whichever radio or phone app they bring on the day; ask a coordinator to collect it in advance and you will be told the wrong one. The app learns it from the first position it hears, and Net Control can match a station to the right person in one tap on the day.
Post people at places. An operator posted to an aid station is drawn there even though they never transmit, and sorts into course order with everyone else. That is the only way a handheld-only operator appears in the right place.
The role list is the club's own - rename or add to it on the Roles tab.
One link per role, and one link works on any number of phones - three Net Control operators can share one and all three will see each other's changes.
Issue a link each instead when you want to be able to cut one person off without taking the others off the air: a phone left in a parking lot, an operator who has gone home. Label each one with whose it is - that label is what you will look for when you need to revoke in a hurry, because the links themselves are random strings and two of them side by side are indistinguishable.
- The red x revokes one link. Every other link for that role keeps working.
- Replace all revokes every link for the role at once - for when the role is compromised, not one phone.
| Link | Goes to |
|---|---|
| Net Control | Whoever is running the net. Everything is editable from here |
| SAG | The vehicles collecting runners. They work the pickup queue |
| Liaison | Whoever sits with Public Safety and Medics. Report only |
| Logistics | Traffic control, cones, teardown. Report only, and they watch the sweep |
| Staff | The organizer and race staff. Read-only, and the one that is safe to forward |
Send each volunteer their guide along with their link. They are one page each, written for the phone they will be holding.
The links are the login. Anyone holding one has that role, so they are treated like door keys - sent to the right group and no other. Nothing is lost if someone's phone dies: any officer holding the link can send it again.
Next: Race week and after - turning tracking on, the rehearsal that is worth an hour, and what the organizer gets afterwards.