Group similar assessments using flow designer action native UI (#1813)

* Create script.js

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* Create FlowAction.js

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Author: gowdah

Specialized Areas/Flow Actions/Group Similar Assessments Using Flow Designer Action Native UI/FlowAction.js

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+(function execute(inputs, outputs) {
+    // ... code ...
+
+    //Get Source ids from existing Attestation;
+    //Check if an assessable record exists for all attestations in the group if not, throw an error message.
+    var sources = '';
+    var asmtmetricType = inputs.metricType; //Assessment metric type sys_id
+    var asmtAssignee =inputs.AttestationAssignee.sys_id.toString(); //Assessment assignee.
+    var assessmentList =inputs.AttestationList.trim(); //comma separated individual assessment.
+    
+    var asmt = new GlideRecord("asmt_assessment_instance"); //Assessment instance table
+    asmt.addQuery("sys_id", "IN", assessmentList);
+    asmt.query();
+    while (asmt.next()) { //Need this while loop to check 1)check state and Assessable record.
+        if ((asmt.state == "complete" || asmt.state == "canceled")) {
+            outputs.out = "can't proceed, Attestation states are in Complete or Canceled, Please review.";
+            return;
+        }
+        //for each assessment check if assessable record exist
+        var assessableRecord = new GlideRecord("asmt_assessable_record"); //assessment assessable table
+        assessableRecord.addQuery("source_id", asmt.sn_grc_item);
+        assessableRecord.query();
+        if (assessableRecord.next()) {
+            sources = sources + "," + asmt.sn_grc_item;
+        } else {
+            outputs.out = "can't proceed, Assesssable record doesn't for this inntance please " + asmt.number + " review";
+            return;
+        }
+    }
+    sources = sources.slice(1); //Comma separated source sys_ids where assessment exist
+
+    //Create Grouped Attestation using below api
+    var result = new global.AssessmentUtils().createAssessments(asmtmetricType, sources + '', asmtAssignee, '');
+
+    //set grouped assessmemt as parent to all the instance
+    var asmtFinal = new GlideRecord("asmt_assessment_instance");
+    asmtFinal.addQuery("sys_id", "IN", assessmentList);
+    asmtFinal.query();
+    while(asmtFinal.next()){
+        asmtFinal.setValue("sn_grc_parent", result.split(',')[0]);
+        asmtFinal.update(); //set parent on to the each assessment
+    }
+
+    outputs.out = result.split(',')[0]; //return the grouped attestation instance id.
+
+})(inputs, outputs);

Specialized Areas/Flow Actions/Group Similar Assessments Using Flow Designer Action Native UI/readme.md

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+**Create a flow action with the inputs below:**
+<img width="1483" height="712" alt="image" src="https://github.com/user-attachments/assets/08dbdce3-a189-4a29-af81-49f6c0fcccae" />
+
+
+Add the script from action.js file
+
+**Test and publish the action.**
+<img width="1655" height="252" alt="image" src="https://github.com/user-attachments/assets/7a973573-016d-45a7-ba96-e8e4a495fbaf" />
+**Plug this into the appropriate flow where you need to group the attestation.**
+<img width="714" height="298" alt="image" src="https://github.com/user-attachments/assets/b82612fa-bbb7-4375-ba54-13fe2286b582" />
+
+**Output:**
+
+**List of Sample Assessments**
+<img width="1655" height="252" alt="image" src="https://github.com/user-attachments/assets/297be503-ee0c-4495-baca-5693f9a3fa42" />
+
+<img width="962" height="566" alt="image" src="https://github.com/user-attachments/assets/c79e4dc3-77ab-47b5-89e9-030972d01351" />
+
+**Flow Context:**
+<img width="1469" height="463" alt="image" src="https://github.com/user-attachments/assets/b9c894af-f39d-4f72-a606-473b2d757fdf" />
+
+**Grouped Assessment:**
+<img width="1252" height="694" alt="image" src="https://github.com/user-attachments/assets/b9ca0d68-dd9d-4381-97b7-2cfbec638f99" />