Tire Management and Trips

🛞 Tire Management & Fiscal Trip Registration

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1. Tire Set Management (Bandenbeheer)

Track your Summer, Winter, and All-Season tire sets with visual safety monitoring:

• Detailed Specifications:
  • Set Name & Season: Summer, Winter, or All-Season (4-Seizoenen)
  • Brand & Model: Separate fields (e.g., Bridgestone / Turanza 6)
  • Dimensions: Tire Size (205/60), Rim Size (16"), Load/Speed Index (92V), and DOT Code (2324)
  • Storage Location: Where unmounted sets are stored (e.g., Garage rack, Tire hotel)
• Dynamic Live Mileage (Gereden Kilometers):
  • For the currently Mounted (Gemonteerd) tire set, VehicleVault automatically calculates live driven mileage: $$\text{Live km} = \text{Previously Driven km} + \max(0, \text{Current Vehicle Odometer} - \text{Mounted Odometer})$$
  • You can also manually edit both the Mounted Odometer (KM-stand bij montage) and Previously Driven km at any time via Edit Details (Details Bewerken).
  • When swapping tire sets via 1-Click Tire Swap (Bandenwissel), the driven delta is automatically added to the unmounted set's cumulative total.
• 4-Wheel Tread Depth Diagram (Profieldiepte):
  • Top-down vehicle chassis visualization for Front-Left (LV), Front-Right (RV), Rear-Left (LA), and Rear-Right (RA) in millimeters (mm).
  • Automatic alerts for the legal minimum (< 1.6 mm APK rejection), summer warning (< 2.5 mm), and winter optimal grip limit (< 4.0 mm).

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2. Fiscal Trip Logging (Ritregistratie)

Designed for Dutch Belastingdienst compliance and business mileage reimbursement:

• Trip Attributes: Date, Start Odometer, End Odometer, auto-calculated Distance (km), Departure Address, Destination Address, Purpose (Business, Commute, Private), Notes, and a 1-Click Return Trip (Terugrit) toggle.
• Fiscal Summary KPIs: Real-time breakdown of Total Distance, Business km, Commute km, Private km, and Business Usage Percentage.
• 3 Export Formats:
  1. Belastingdienst CSV (.csv): UTF-8 BOM semicolon-delimited export with official Dutch fiscal headers.
  2. Formatted Excel Workbook (.xlsx): Styled spreadsheet with summary KPIs and formulas.
  3. Landscape A4 Fiscal PDF Dossier (.pdf): Ready for accountant or tax audit submission.

Importing an existing trip registration

On Ritregistratie choose Importeren and pick your kilometer administration as .xlsx or .csv: the Belastingdienst sheet (kilometeradministratie, columns such as Beginstand kilometerteller, Beginadres rit, Karakter van de rit) or a VehicleVault export. For an old .xls file, open it in Excel and save it as .xlsx.

• Preview first: nothing is stored until you confirm. Rows with a problem (for example an end odometer below the start) are shown with the reason and are not imported.
• Table finding: the name and vehicle block above the table is skipped; columns are recognised by their header (footnote markers like (2) are ignored). If a header is not recognised you can map the columns by hand.
• Odometers decide: the distance is always end − start, whatever the sheet's own total says. Formulas are read at their calculated value.
• Blank character: a trip without a Karakter takes it from the previous trip of the same day (a return leg); otherwise it is imported as the type you choose (default Privé) and marked in the preview. Blank addresses on private trips stay blank.
• Several cars in one file: a row like BMW i4 -> WISSELEN LEASEAUTO -> Mercedes EQE (JDT-14-K) starts a new block. Tick the block(s) that belong to the selected vehicle; the block whose plate matches is preselected.
• Notes and 0 km rows (for example Auto ingeleverd) are skipped and listed.
• Duplicates: a trip with the same date and the same start and end odometer on the same vehicle is reported as already present and skipped (switch this off to import it anyway).
• Only users with edit rights on the vehicle can import. The file is read in memory and is not kept; the name, BSN and other details above the table are never stored.