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hackseq2018 Timeline
jenjaelin edited this page Oct 13, 2018
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Located here is the timeline for hackseq18 broken down by date to event. For timeline breakdown per task, please go to each separate role/task
general breakdown of the months/weeks of organization into phases
Below are all the organizational meetings with highlighted tasks and milestones listed. To see full meeting minutes, click on each meeting.
Our meetings were held at BCCRC either in a lab meeting room (when available) or a downstairs boardroom
Earlier meetings occurred approx. once a month to every 2 weeks. Closer to the date, we had scheduled weekly meetings
This is a transition meeting where previous years' organizers meet the new ones
- baseline of what needs to be done in the next year
- any major things to note (structure, general logistics, etc)
- assign each organizer a role
- generally discuss milestones for each role
- decide on dates for event
- pick 2-3 dates in case location is booked
- finalized desired date
- book venue (LSI atrium) and required rooms
- start thinking about art and media themes
- start brainstorming sponsors and sending out emails
- Organize and release team leader advertisements
- team leader applications in progress
- continue to source potential team leads
- send out reminder email to mailing list
- develop questions for Team lead interviews
- team lead interviews
- ran "mock interview" with organizers who were applicants
- sign up rest of organizers to interview applicants by end of
- start preparing participant application form
- send ad "slide" to professors as advertisement
- tentative schedule development for event
- change frequency of organizational meetings
- confirmed team leaders
- have project description pages
- confirmed location booking
- first wave of participant application emails for Aug. 13