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Clarify the role of secretary as "aide" not "judge" #764

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Clarify the role of secretary as "aide" not "judge" #764

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37ecc95
clarify and restrict the role of secretary to that of assistant, not …
May 27, 2016
81607a6
punch up the role description a bit
May 28, 2016
887a152
punch up the role description a bit
May 28, 2016
7dd5eaa
per convo w/ Michael Cullum, add bits about 'judgment' and 'advance n…
Jun 15, 2016
d6d04ed
add 'duties' to functions
Jun 15, 2016
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21 changes: 12 additions & 9 deletions bylaws/003-membership.md
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Expand Up @@ -133,11 +133,8 @@ FIG Secretary

### Overarching role

The primary responsibility of the FIG Secretary is to serve as an impartial
administrator of the FIG. They serve at the member projects pleasure but act as
independent and impartial adjudicators. FIG Secretaries will also represent the
FIG as a whole to the general community and public on matters relating to the
FIG's activities.
The responsibility of the FIG Secretary is to serve as a trusted lieutenant and
executive aide to the FIG.

Whilst there are a number of defined functions below but they should also perform
other duties as required. As the role has continuity (in that there will always
Expand All @@ -151,7 +148,7 @@ in an official capacity as secretary and should also remain aware that even when
not acting in an official capacity, their actions reflect back on the PHP FIG and
the FIG must not be brought into disrepute.

### Defined functions
### Defined Functions

There are a number of defined functions that the FIG Secretaries are expected to
complete but they may also, within their remit defined in the above overarching
Expand All @@ -162,16 +159,22 @@ role above, perform other duties as nessasary.
* Tallying votes
* Tracking member project activity, and marking projects as inactive
* Ensuring bylaws are being followed
* Clarifying any interpretation of bylaw text (If there is lack of consensus
between FIG Secretaries then it must be put to a full vote according to the
standard [Voting Protocol bylaw][voting]).
* Ensure that relevant marketing mediums (e.g. Twitter and Facebook) are kept
professional, up to date and impartial.
* Moderate discussions on github, the mailing list and IRC channels to ensure
that an appropriate environment is maintained
* Should there be a FIG meeting at a conference or other ad hoc gathering any
Secretary in attendance should take notes to report back to the mailing list.

In pursuit of the above functions and duties, the Secretaries may be uncertain
as to the proper application of relevant bylaws. If so, they are expected to use
their best professional judgment to resolve the uncertainty and determine a
course of action. They are to notify the voting members of their intended action
in advance of that action. If 2 or more voting members object to the intended
action, the Secretaries must determine an alternative course of action and
present it to the voting members for objection, or put the matter to a full vote
according to the standard [Voting Protocol bylaw][voting]).

### Access and Abilities

FIG Secretaries will be given access to the GitHub organisation as 'Owners' and
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