MeetBot

MeetBot

We run a MeetBot instance to make handling and logging of meetings easier. It is connected as pmabot on the #phpmyadmin channel on the freenode network.

We use OpenStack modified copy, see https://docs.openstack.org/infra/system-config/irc.html.

See https://irc.phpmyadmin.net/meetbot/manual.html for detailed manual.

Running meeting

One person who will run meeting will start it:

#startmeeting Monthly meeting 2016-07

Once this is done, the starting person is chair and controls the meeting.

To start new topic do:

#topic Cleaning up issues

While the discussion is going on, important things should be tracked:

#info We need to work better with the issue tracker.

You can also add action items:

#action nijel Will close bug #123.

To summarize aggreement:

#agreed Everybody is in favor.

To start formal vote do:

#startvote Will we fix bug #123? yes, no

People can then vote:

#vote yes

Vote is terminated by:

#endvote

And finally whole meeting is terminated by:

#endmeeting

It will print location of the logs and meeting minutes.

Example meeting

You can see example meeting log and report at:

• https://irc.phpmyadmin.net/meetbot/phpmyadmin/2016/phpmyadmin.2016-07-13-14.39.html
• https://irc.phpmyadmin.net/meetbot/phpmyadmin/2016/phpmyadmin.2016-07-13-14.39.log.html

Execution

The bot is running from our server in mail VM under ircbot user. It is started automatically on reboot, but needs to be restarted in some cases as it hangs.