[$250] Pay with Expensify displayed for approved card expenses for the submitter

[m-natarajan]

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---

Version Number:
Reproducible in staging?: Needs Reproduction
Reproducible in production?: Needs Reproduction
If this was caught on HybridApp, is this reproducible on New Expensify Standalone?:
If this was caught during regression testing, add the test name, ID and link from TestRail:
Email or phone of affected tester (no customers):
Logs: https://stackoverflow.com/c/expensify/questions/4856
Expensify/Expensify Issue URL:
Issue reported by: @heyjennahay
Slack conversation (hyperlinked to channel name): #migrate

Action Performed:

1. Submit a report in OldDot with a mix of card and OOP expense
2. The expense auto approved as per the workspace rules
3. Login to the NewDot with the same account and open the report

Expected Result:

No Pay with Expensify option as the report is auto approved

Actual Result:

Pay with Expensify displayed for approved card expenses for the submitter

Email also received for approver (Not payer) with Pay Button for auto approved report

Workaround:

Unknown

Platforms:

Which of our officially supported platforms is this issue occurring on?

• Android: Standalone
• Android: HybridApp
• Android: mWeb Chrome
• iOS: Standalone
• iOS: HybridApp
• iOS: mWeb Safari
• MacOS: Chrome / Safari
• MacOS: Desktop

Screenshots/Videos

Add any screenshot/video evidence

{
      "chatReportID": "5173333429439527",
      "chatType": "",
      "currency": "EUR",
      "description": "",
      "errorFields": {},
      "hasOutstandingChildRequest": false,
      "hasOutstandingChildTask": false,
      "hasParentAccess": true,
      "isCancelledIOU": false,
      "isOwnPolicyExpenseChat": false,
      "isPinned": false,
      "isWaitingOnBankAccount": false,
      "lastActionType": "EXPORTINTEGRATION",
      "lastActorAccountID": "10903701",
      "lastMessageHtml": "Concierge exported this report to NetSuite. View out of pocket expenses. View company card expenses",
      "lastMessageText": "Concierge exported this report to NetSuite. View out of pocket expenses. View c…",
      "lastReadSequenceNumber": 0,
      "lastReadTime": "2024-11-13 12:07:56.542",
      "lastVisibleActionCreated": "2024-11-12 18:40:16.849",
      "lastVisibleActionLastModified": "2024-11-12 18:40:16.849",
      "managerID": 1381556,
      "nonReimbursableTotal": -1335,
      "notificationPreference": "hidden",
      "oldPolicyName": "",
      "ownerAccountID": 2840332,
      "parentReportActionID": "4437845246722994423",
      "parentReportID": "5173333429439527",
      "participants": {
            "1381556": {
                  "hidden": true,
                  "notificationPreference": "hidden"
            },
            "2840332": {
                  "hidden": true,
                  "notificationPreference": "hidden"
            },
            "9645353": {
                  "hidden": true,
                  "notificationPreference": "hidden"
            },
            "9662119": {
                  "hidden": true,
                  "notificationPreference": "hidden"
            },
            "9713816": {
                  "hidden": true,
                  "notificationPreference": "hidden"
            },
            "10903701": {
                  "hidden": false,
                  "notificationPreference": "always"
            }
      },
      "permissions": [],
      "policyID": "9106A4CE5D9D5ACE",
      "private_isArchived": "",
      "reportID": "6376119163420666",
      "reportName": "[Expenses - Expensify NL] Jenna's Expenses 2024-11-05 #R00TCZ9Vza7G",
      "stateNum": 2,
      "statusNum": 3,
      "total": -5090,
      "type": "expense",
      "unheldNonReimbursableTotal": -1335,
      "unheldTotal": -5090,
      "welcomeMessage": "",
      "writeCapability": "all",
      "isLoadingPrivateNotes": false,
      "privateNotes": {
            "2840332": {
                  "note": ""
            }
      }
}

{isFromFullPolicy: false, id: '9106A4CE5D9D5ACE', name: 'Expenses - Expensify NL', role: 'user', type: 'corporate', …}
address
: 
addressStreet
: 
"Markt 14"
city
: 
""
country
: 
"NL"
state
: 
""
zipCode
: 
"6211 CJ Maastricht"
approvalMode
: 
"ADVANCED"
approver
: 
""
areCategoriesEnabled
: 
true
areCompanyCardsEnabled
: 
false
areConnectionsEnabled
: 
true
areDistanceRatesEnabled
: 
true
areExpensifyCardsEnabled
: 
false
areInvoicesEnabled
: 
false
arePerDiemRatesEnabled
: 
false
areReportFieldsEnabled
: 
true
areRulesEnabled
: 
false
areTagsEnabled
: 
true
areWorkflowsEnabled
: 
true
autoReimbursement
: 
limit
: 
0
autoReimbursementLimit
: 
0
autoReporting
: 
true
autoReportingFrequency
: 
"weekly"
autoReportingOffset
: 
1
avatarURL
: 
""
chatReportIDAdmins
: 
75474096
chatReportIDAnnounce
: 
75474095
connections
: 
netsuite
: 
accountID
: 
"4681086"
config
: 
{autoSync: {…}}
lastErrorSyncDate
: 
""
lastSync
: 
{errorDate: '', errorMessage: '', isAuthenticationError: false, isConnected: true, isSuccessful: true, …}
lastSyncDate
: 
"2024-11-12T17:12:46+0000"
options
: 
{config: {…}, data: {…}}
source
: 
"AUTOSYNC"
tokenID
: 
"QUUW1RWhSd4rGFLzLP78M7QXW+W6P0RpLvEVu8PrmiiS12hr3hUqvJjr0c8cHNj5c0g15hMX91+VlnPZqKqo3lg0jVXsThtU001mdFwynvA=;FpyKvYtNxXNgnGfjUJ9hZA==;9SqCDSQrwuHnpFllZagC81BfHIbowLWp4Vfr4k9EGDE0kPsurnjtvqQ1mR29XRIV63Yu+60gADbOm9S8/vfGtA=="
tokenSecret
: 
"/x7iQQf3qrzneg6tsLitvIFLBpug1W25BNRna/HvdggoGO3DvrafKMCuIKnjYJyt48zPoIKwiraIFB1XltqxqVS2GLnrpouu6O59NmZ+36E=;9Hobe3d6/iOlIcovF36YMg==;MPpu6Rtj6ybtRZoqw9wtmXwd+cFz4CCwrr6npiMeAAJ7gniZMoNe0JP0aR60WEz+HaoOQ6T9pDV+y9ON7ef9hQ=="
verified
: 
true
customUnits
: 
5d39c8cc2bcfc
: 
attributes
: 
{taxEnabled: false, unit: 'mi'}
customUnitID
: 
"5d39c8cc2bcfc"
defaultCategory
: 
""
enabled
: 
true
name
: 
"Distance"
rates
: 
{5d39c8cc2bd17: {…}}
defaultBillable
: 
false
description
: 
""
disabledFields
: 
defaultBillable
: 
true
reimbursable
: 
true
eReceipts
: 
false
employeeList
: 
accounting@expensify.com
: 
email
: 
"accounting@expensify.com"
role
: 
"admin"
submitsTo
: 
"accountspayable@expensify.com"
accountspayable@expensify.com
: 
email
: 
"accountspayable@expensify.com"
role
: 
"admin"
submitsTo
: 
"accounting@expensify.com"
auditor@expensify.com
: 
email
: 
"auditor@expensify.com"
role
: 
"auditor"
submitsTo
: 
"accounting@expensify.com"
jenna@expensify.com
: 
email
: 
"jenna@expensify.com"
role
: 
"user"
rules
: 
[{…}]
submitsTo
: 
"ryan@expensify.com"
londonexpensify@zedra.com
: 
email
: 
"londonexpensify@zedra.com"
role
: 
"auditor"
submitsTo
: 
"accounting@expensify.com"
rafe@expensify.com
: 
approvalLimit
: 
500000
email
: 
"rafe@expensify.com"
overLimitForwardsTo
: 
"accounting@expensify.com"
role
: 
"user"
submitsTo
: 
"accounting@expensify.com"
ryan@expensify.com
: 
approvalLimit
: 
500000
email
: 
"ryan@expensify.com"
overLimitForwardsTo
: 
"accounting@expensify.com"
role
: 
"user"
submitsTo
: 
"accounting@expensify.com"
sonia@expensify.com
: 
email
: 
"sonia@expensify.com"
role
: 
"user"
rules
: 
[{…}]
submitsTo
: 
"rafe@expensify.com"
fieldList
: 
expensify_field_id_SUPPLIER_ADDRESS
: 
deletable
: 
false
disabledOptions
: 
[]
externalIDs
: 
[]
fieldID
: 
"field_id_SUPPLIER_ADDRESS"
isTax
: 
false
keys
: 
[]
name
: 
"Supplier Address"
orderWeight
: 
0
origin
: 
"currencyDefault"
target
: 
"invoice"
type
: 
"text"
values
: 
[]
expensify_field_id_VAT_NUMBER
: 
deletable
: 
false
disabledOptions
: 
[]
externalIDs
: 
[]
fieldID
: 
"field_id_VAT_NUMBER"
isTax
: 
false
keys
: 
[]
name
: 
"VAT Number"
orderWeight
: 
0
origin
: 
"currencyDefault"
target
: 
"invoice"
type
: 
"text"
values
: 
[]
text_title
: 
defaultValue
: 
"[{report:policyname}] {report:submit:from|frontPart}'s Expenses {report:startdate} #{report:id}"
deletable
: 
true
disabledOptions
: 
[]
externalIDs
: 
[]
fieldID
: 
"text_title"
isTax
: 
false
keys
: 
[]
name
: 
"title"
orderWeight
: 
0
target
: 
"expense"
type
: 
"formula"
values
: 
[]
harvesting
: 
enabled
: 
true
hasMultipleTagLists
: 
false
id
: 
"9106A4CE5D9D5ACE"
invoice
: 
markUp
: 
0
isFromFullPolicy
: 
false
isPolicyExpenseChatEnabled
: 
true
lastModified
: 
1731431566581022
maxExpenseAge
: 
365
maxExpenseAmount
: 
100000000
maxExpenseAmountNoReceipt
: 
20000
mccGroup
: 
airlines
: 
category
: 
"Travel Airfare & Transportation"
groupID
: 
"airlines"
commuter
: 
category
: 
"Travel Airfare & Transportation"
groupID
: 
"commuter"
gas
: 
category
: 
"Travel Airfare & Transportation"
groupID
: 
"gas"
goods
: 
category
: 
"Uncategorized"
groupID
: 
"goods"
groceries
: 
category
: 
"Uncategorized"
groupID
: 
"groceries"
hotel
: 
category
: 
"Travel Accommodation"
groupID
: 
"hotel"
mail
: 
category
: 
"Facilities Printing & Shipping"
groupID
: 
"mail"
meals
: 
category
: 
"Uncategorized"
groupID
: 
"meals"
rental
: 
category
: 
"Travel Airfare & Transportation"
groupID
: 
"rental"
services
: 
category
: 
"Uncategorized"
groupID
: 
"services"
taxi
: 
category
: 
"Travel Airfare & Transportation"
groupID
: 
"taxi"
uncategorized
: 
category
: 
"Uncategorized"
groupID
: 
"uncategorized"
utilities
: 
category
: 
"Facilities Utilities & Internet"
groupID
: 
"utilities"
name
: 
"Expenses - Expensify NL"
outputCurrency
: 
"EUR"
owner
: 
"accountspayable@expensify.com"
ownerAccountID
: 
10903701
preventSelfApproval
: 
true
reimbursementChoice
: 
"reimburseYes"
requiresCategory
: 
true
requiresTag
: 
false
role
: 
"user"
rules
: 
approvalRules
: 
Array(0)
length
: 
0
expenseRules
: 
Array(10)
0
: 
{applyWhen: Array(1), id: '621cffb8e47ee', tax: {…}}
1
: 
{applyWhen: Array(1), id: '6306223d8cd72', tax: {…}}
2
: 
{applyWhen: Array(1), id: '64345e1b166f9', tax: {…}}
3
: 
{applyWhen: Array(1), id: '6488eb48ec5a4', tax: {…}}
4
: 
{applyWhen: Array(1), id: '6488eb5121b6a', tax: {…}}
5
: 
{applyWhen: Array(1), id: '651a2ad2a4ddf', tax: {…}}
6
: 
{applyWhen: Array(1), id: '66044c6684393', tax: {…}}
7
: 
{applyWhen: Array(1), id: '66044c750da64', tax: {…}}
8
: 
{applyWhen: Array(1), id: '66044c8395a3e', tax: {…}}
9
: 
{applyWhen: Array(1), id: '66044c96cff22', tax: {…}}
length
: 
10
shouldShowAutoApprovalOptions
: 
false
shouldShowAutoReimbursementLimitOption
: 
false
shouldShowCustomReportTitleOption
: 
false
tax
: 
trackingEnabled
: 
true
taxRates
: 
defaultExternalID
: 
"180"
defaultValue
: 
"0%"
foreignTaxDefault
: 
"180"
name
: 
"Tax"
taxes
: 
179
: 
{name: 'NL-BTW Standard 21%', value: '21%'}
180
: 
{name: 'NL-BTW 0%', value: '0%'}
199
: 
{name: 'NL-BTW exempt 0%', value: '0%'}
200
: 
{name: 'NL-Non-EU purchase 21%', value: '21%'}
201
: 
{name: 'NL-BTW Reduced 9%', value: '9%'}
202
: 
{name: 'NL-EU purchase (goods) 21%', value: '21%'}
203
: 
{name: 'NL-EU purchase (services) 21%', value: '21%'}
type
: 
"corporate"

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Upwork Automation - Do Not Edit

• Upwork Job URL: https://www.upwork.com/jobs/~021868165410808201052
• Upwork Job ID: 1868165410808201052
• Last Price Increase: 2024-12-15

[melvin-bot]

Triggered auto assignment to @alexpensify (Bug), see https://stackoverflow.com/c/expensify/questions/14418 for more details. Please add this bug to a GH project, as outlined in the SO.

[MelvinBot]

This has been labelled "Needs Reproduction". Follow the steps here: https://stackoverflowteams.com/c/expensify/questions/16989

[melvin-bot]

@alexpensify Uh oh! This issue is overdue by 2 days. Don't forget to update your issues!

[melvin-bot]

Job added to Upwork: https://www.upwork.com/jobs/~021868165410808201052

[melvin-bot]

Triggered auto assignment to Contributor-plus team member for initial proposal review - @getusha (External)