Check Group dependency

Client-Side Components/UI Actions/Group dependency/README.md

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+Easily assess where a user group is used across your ServiceNow instance — before you retire, modify, or repurpose it.
+
+This solution adds a UI Action to the sys_user_group form that opens a clean, dynamic UI Page showing all the dependencies across modules like Tasks, Script Includes, Business Rules, Workflows, Catalog Items, Reports, and more.
+
+Key Features:
+
+• One-click access to group dependency insights
+
+• Displays usage across 10+ key modules
+
+• Modular architecture using UI Page, Script Include, and client-side UI Action
+
+• Easily extensible to include custom tables or rules
+
+
+Use Cases:
+
+• Pre-deactivation impact checks for groups
+
+• Governance and cleanup tasks
+
+• Platform documentation and audit support
+
+• Extensible framework for users, catalog items, or roles

Client-Side Components/UI Actions/Group dependency/uiaction.js

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+/*
+This script should be placed in the UI action on the table sys_user_group form view.
+This UI action should be marked as client.
+Use popupDependency() function in the Onclick field.
+condition - gs.hasRole('admin') 
+*/
+
+function popupDependency() {
+    var groupSysId = gel('sys_uniqueValue').value;
+    var gdw = new GlideDialogWindow('display_group_dependency_list');
+    gdw.setTitle('Group Dependency');
+    gdw.setPreference('sysparm_group', groupSysId);
+    gdw.render();
+}

Client-Side Components/UI Actions/Group dependency/uipage.js

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+<?xml version="1.0" encoding="utf-8" ?>
+<j:jelly trim="false" xmlns:j="jelly:core" xmlns:g="glide" xmlns:j2="null" xmlns:g2="null">
+
+	<j:set var="jvar_group_sysid" value="${sysparm_group}"/>
+	<g:evaluate jelly="true">
+		var groupSysId = trim(jelly.sysparm_group);
+		var groupName = '';
+		var taskRecords = 0;
+		var reportRecords = 0;
+		var workflowRecords = 0;
+		var workflowVersions = '';
+		var scriptIncludeRecords = 0;
+		var businessRulesRecords = 0;
+		var clientScriptRecords = 0;
+		var maintainItemRecords = 0;
+		var businessServiceRecords=0;
+		var systemPropertiesRecords=0;
+		var avaiforGroupsRecords = 0;
+		var grACLRecords = 0;
+
+		var grGroupName = new GlideRecord('sys_user_group');
+		if (grGroupName.get('sys_id', groupSysId)) {
+			groupName = grGroupName.name;
+		}
+
+		// TASK
+		var grTask = new GlideRecord("task");
+		grTask.addEncodedQuery('sys_created_onRELATIVEGE@month@ago@9^assignment_group.sys_id='+groupSysId+'^active=true^GROUPBYsys_class_name^ORDERBYsys_created_on');
+		grTask.query();  
+		taskRecords = grTask.getRowCount();
+
+		// REPORTS
+		var grReport = new GlideRecord("sys_report");
+		grReport.addEncodedQuery('filterLIKE'+groupSysId+'^ORfilterLIKEE'+groupName);
+		grReport.query();  
+		reportRecords = grReport.getRowCount();
+
+
+		// WORKFLOWS
+		var grWFActivity = new GlideRecord('wf_activity');  
+		grWFActivity.addQuery('sys_id', 'IN', getWfActivities(groupSysId, groupName));  
+		grWFActivity.addQuery('workflow_version.published', 'true');  
+		grWFActivity.query();  
+		while (grWFActivity.next()) {  
+
+
+   var grh = new GlideRecord("wf_workflow_version");
+   grh.addEncodedQuery("sys_id=" + grWFActivity.workflow_version.sys_id);
+   grh.query();
+   while (grh.next()) {
+
+           workflowVersions += grWFActivity.workflow_version.sys_id + ',';		
+}
+}		
+		workflowRecords = getCount(workflowVersions);
+		if(workflowRecords == 1){
+		var sci = sciWorkflow(grh.workflow.sys_id.toString());
+		if(sci){	
+		workflowRecords =0;
+		workflowVersions ='';
+		}
+		}
+
+		function sciWorkflow(workflow){
+var gr12 = new GlideRecord("sc_cat_item");
+gr12.addEncodedQuery("active=false^workflow="+workflow);
+gr12.query();
+if (gr12.next()) {
+   return true;
+}
+		}
+
+		function getCount(sysid){
+        var gr = new GlideRecord('wf_workflow_version');
+        gr.addQuery('sys_id','IN',sysid);
+        gr.query();
+        return gr.getRowCount();
+        }
+
+		function getWfActivities(group_id, group_name) {  
+			var grVariables = new GlideRecord('sys_variable_value');  
+			grVariables.addEncodedQuery('valueLIKE'+group_name+'^ORvalueLIKE'+group_id+'^document=wf_activity');	
+			grVariables.query();  
+			var results = []; 
+			while (grVariables.next()) {
+				results.push(grVariables.document_key + '');  
+			}
+			return results;  
+		}
+
+		// SCRIPT INCLUDES
+		var grScriptInclude = new GlideRecord("sys_script_include");
+		grScriptInclude.addEncodedQuery('scriptLIKE'+groupSysId+'^ORscriptLIKE'+groupName+'^active=true');
+		grScriptInclude.query();  
+		scriptIncludeRecords = grScriptInclude.getRowCount();
+
+		// BUSINESS RULES
+		var grBusinessRules = new GlideRecord("sys_script");
+		grBusinessRules.addEncodedQuery('active=true^scriptLIKE'+groupName+'^ORscriptLIKE'+groupSysId);
+		grBusinessRules.query();  
+		businessRulesRecords = grBusinessRules.getRowCount();
+
+		// CLIENT SCRIPT
+		var grClientScript = new GlideRecord("sys_script_client");
+		grClientScript.addEncodedQuery('sys_class_name=sys_script_client^active=true^scriptLIKE'+groupName+'^ORscriptLIKE'+groupSysId);
+		grClientScript.query();  
+		clientScriptRecords = grClientScript.getRowCount();
+
+
+		// MAINTAIN ITEMS (CATALOG ITEMS)
+		var grMaintainItems = new GlideRecord("sc_cat_item");
+grMaintainItems.addEncodedQuery('u_approval_group_1='+groupSysId+'^ORu_approval_group_2='+groupSysId+'^ORgroup='+groupSysId+'^ORu_fulfillment_group_2='+groupSysId+'^active=true');	
+		grMaintainItems.query();  
+		maintainItemRecords = grMaintainItems.getRowCount();
+
+		//CMDB CI's
+
+		var grBusinessServices = new GlideRecord('cmdb_ci');
+grBusinessServices.addEncodedQuery('install_status!=7^change_control='+groupSysId+'^ORsupport_group='+groupSysId)
+	grBusinessServices.query();
+		businessServiceRecords= grBusinessServices.getRowCount();
+
+		//System Properties
+	var grsysProperties = new GlideRecord('sys_properties');
+		grsysProperties.addEncodedQuery('valueLIKE'+groupSysId);
+		grsysProperties.query();
+		systemPropertiesRecords = grsysProperties.getRowCount();
+
+		//Available for Groups
+		var grAvaiForGroups = new GlideRecord("sc_cat_item_group_mtom");
+		grAvaiForGroups.addEncodedQuery('sc_cat_item.active=true^sc_avail_group='+ groupSysId);
+
+		grAvaiForGroups.query();  
+		avaiforGroupsRecords = grAvaiForGroups.getRowCount();
+
+		//Available for Notifications
+		var grAvaiForNotifications = new GlideRecord("sysevent_email_action");
+		grAvaiForNotifications.addEncodedQuery('active=true^conditionLIKE'+ groupSysId +'^ORrecipient_groupsLIKE'+ groupSysId + '^ORadvanced_conditionLIKE'+ groupSysId);
+
+		grAvaiForNotifications.query();  
+		NotificationRecords = grAvaiForNotifications.getRowCount();
+
+		//ACL for Groups
+
+		var grACL = new GlideRecord("sys_security_acl");
+ grACL.addEncodedQuery('scriptLIKE' + groupName + '^ORscriptLIKE' + groupSysId + '^ORconditionLIKE' + groupName + '^ORconditionLIKE' + groupSysId + '^active=true');
+grACL.query();  
+grACLRecords = grACL.getRowCount();
+
+	</g:evaluate>
+
+	<table width="500px">
+		<tr style="font-weight:bold">
+			<td>Module</td>
+			<td>Records</td>
+			<td>Details</td>
+		</tr><tr class="breadcrumb" >
+			<td>TASK</td>
+			<td>${taskRecords}</td>
+			<td>
+				<a href="task_list.do?sysparm_query=sys_created_onRELATIVEGE%40month%40ago%409%5Eassignment_group.sys_id%3D${groupSysId}%5Eactive%3Dtrue%5EGROUPBYsys_class_name%5EORDERBYsys_created_on" target="blank">View records</a>
+			</td>
+		</tr><tr>
+			<td>Workflows</td>
+			<td>${workflowRecords}</td>
+			<td><a href="wf_workflow_version_list.do?sysparm_query=sys_idIN${workflowVersions}" target="blank">View records</a></td>
+		</tr><tr class="breadcrumb">
+			<td>Reports</td>
+			<td>${reportRecords}</td>
+			<td><a href="sys_report_list.do?sysparm_query=filterLIKE${groupSysId}%5EORfilterLIKEE${groupName}" target="blank">View records</a></td>
+		</tr><tr class="breadcrumb">
+			<td>Catalog Items</td>
+			<td>${maintainItemRecords}</td>
+			<td><a href="sc_cat_item_list.do?sysparm_query=u_approval_group_1%3D${groupSysId}%5EORu_approval_group_2%3D${groupSysId}%5EORgroup%3D${groupSysId}%5EORu_fulfillment_group_2%3D${groupSysId}%5Eactive%3Dtrue" target="blank">View records</a></td>
+		<!--/tr><tr>
+			<td>Script Includes</td>
+			<td>${scriptIncludeRecords}</td>
+			<td><a href="sys_script_include_list.do?sysparm_query=scriptLIKE${groupSysId}%5EORscriptLIKE${groupName}%5Eactive%3Dtrue" target="blank">View records</a></td>
+		</tr><tr>
+			<td>Business Rules</td>
+			<td>${businessRulesRecords}</td>
+			<td><a href="sys_script_list.do?sysparm_query=active%3Dtrue%5EscriptLIKE${groupName}%5EORscriptLIKE${groupSysId}" target="blank">View records</a></td>
+		</tr><tr class="breadcrumb" >
+			<td>Client Scripts</td>
+			<td>${clientScriptRecords}</td>
+			<td><a href="sys_script_client_list.do?sysparm_query=sys_class_name%3Dsys_script_client%5Eactive%3Dtrue%5EscriptLIKE${groupName}%5EORscriptLIKE${groupSysId}" target="blank">View records</a></td>
+			</tr><tr class="breadcrumb" >
+			<td>Configuration Items</td>
+			<td>${businessServiceRecords}</td>
+			<td><a href="cmdb_ci_list.do?sysparm_query=change_control%3D${groupSysId}%5EORsupport_group%3D${groupSysId}%5Einstall_status!%3D7" target="blank">View records</a></td>
+		</tr><tr class="breadcrumb" >
+			<td>System Properties</td>
+			<td>${systemPropertiesRecords}</td>
+			<td><a href="sys_properties_list.do?sysparm_query=valueLIKE${groupSysId}" target="blank">View records</a></td>
+		</tr>
+		<tr class="breadcrumb" >
+			<td>Available for Groups</td>
+			<td>${avaiforGroupsRecords}</td>
+			<td><a href="sc_cat_item_group_mtom_list.do?sysparm_query=sc_cat_item.sys_class_name%3Dsc_cat_item%5EORsc_cat_item.sys_class_name%3Dsc_cat_item_producer%5EORsc_cat_item.sys_class_name%3Dstd_change_record_producer%5Esc_cat_item.active%3Dtrue%5Esc_avail_group%3D${groupSysId}" target="blank">View records</a></td>
+		</tr>
+		<tr class="breadcrumb" >
+			<td>Notifications</td>
+			<td>${NotificationRecords}</td>
+			<td><a href="sysevent_email_action_list.do?sysparm_query=active%3Dtrue%5EconditionLIKE${groupSysId}%5EORrecipient_groupsLIKE${groupSysId}%5EORadvanced_conditionLIKE${groupSysId}" target="blank">View records</a></td>
+		</tr>
+
+			<tr class="breadcrumb" >
+			<td>Access Controls (ACL)</td>
+			<td>${grACLRecords}</td>
+			<td><a href="sys_security_acl_list.do?sysparm_query=scriptLIKE${groupName}%5EORscriptLIKE${groupSysId}%5Eactive%3Dtrue%5ENQconditionLIKE${groupName}%5EORconditionLIKE${groupSysId}%5Eactive%3Dtrue" target="blank">View records</a></td>
+		</tr>
+	</table>
+	<input type="hidden" id="sysparm_group" value="${sysparm_group} - ${taskRecords} "/>
+
+</j:jelly>