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Acronyms & Terminology
| Acronym/Term | Meaning | Context/Notes |
|---|---|---|
| AEM | Adobe Experience Manager | Software used to create the FT application form.Content management system primarily used by StudentAidBC to build the forms for the current student loan application. |
| AEST | Ministry of Advanced Education, Skills and Training | Current acronym for our ministry. Pronounced 'aced'. |
| ASAP | Association of Student Award Personnel | Provincial professional association representing B.C.'s public post secondary institution financial aid officers (FAOs). Have an annual AGM the branch attends and presents to as stakeholders. |
| Attestation | Attestation Form | A form that witnesses a student loan applicant is who they say they are. This is required for people who want to apply for a student loan for part time studies IF they do not have a Photo BC Services Card.A person with an attestation has an identity Level of Assurance (LOA) of 2. |
| AVED | Ministry of Advanced Education | Outdated acronym for our ministry. Use AEST instead. |
| BCSC | BC Services Card | The BC Services card (BCSC) is the card with your health number, address, and driver's license number if applicable. It can exist with or without a photo. Residents that are under 19 are issued non-photo BCSC through the Ministry of Health MSP Program. Currently only the Photo BCSC can be used to apply for student financial aid, but in the spring of 2019 the SABC Dashboard will be enabled to accept Non-Photo BCSC. A non-photo BCSC has a Level of Assurance equal to 2. When a BC resident turns 19 they are required by Provincial Policy to have a Photo BC Services Card which is issued through ICBC. They are eligible to obtain the Photo BCSC within 6 months of their 19th birthday. **A photo BCSC has a Level of Assurance equal to 3. ** |
| Mobile Service Card | Mobile Service Card | This is the widely used option for people authenticating to services with their BCSC. Instead of having their actual physical service card enabled for login and authentication they download the BCSC app to their smart device and can use that device for authentication. Supporting mobile operating systems are Apple IOS and Google Android. The authentication device may be a smartphone or tablet as long as it is capable of downloading and running the BCSC app from the iTunes Store or Google Play. |
| BRRK | Business Rules and Requirements Kit | Used to document and translate application business rules into application functions that can be tested and deemed either true or false against the requirements. For SIMS, it is the totality of user stories. |
| CABRO | Crown Agencies and Board Resourcing Office | Education Planner term, owned by Ben Ferrel's team. These do not factor into the SIMS project, but the term may be heard in relation to MOD as a whole. |
| CASFA | Canadian Association of Student Financial Aid Administrators | The national version of ASAP (Association of Student Award Personnel). |
| CMEC | Council of Ministers of Education, Canada | We're a part of this federal council as an entity concerned with post-secondary education. Chaired by our Minister, Melanie Mark. All 13 provinces and territories are members. https://www.cmec.ca/11/About_Us.html |
| COE | Confirmation of Enrolment | COE goes to student - yes you're enrolled |
| CoE | Certificate of Eligibility | CoE - the disbursement. |
| CRM | **Client Relationship Manager ** | CRM is the function performed by Microsoft Dynamics 365. Microsoft Dynamics 365 was previously called Microsoft Dynamics CRM. Direct access to Microsoft Dynamics 365 is done by AEST internal staff only. All external users (students, PSI employees, etc) is done through some form of .Net Portal. The Microsoft Dynamics 365 system interacts (or will interact) with the SIMS student portal, Institution Portal, SFAS (temporarily), Enterprise Data Warehouse (EDW) and indirectly with CSLP. Microsoft Dynamics will eventually be a primary component of the new Student Information Management Systems (SIMS) that will manage all of the functionality that is in SAIL and SFAS today, augmented with the other required components such as SQL databases, SharePoint Servers, and front end .Net servers. Because of the history of the product, many people refer to Microsoft Dynamics 365 as CRM. When they do so, they mean Microsoft Dynamics 365. CRM is a category of software and/or the function that Dynamics 365 is performing not the name of it. |
| DDI | Digital Delivery & Integration | Laura Hutchinson's work unit with the Digital Service Innovation Branch |
| DSIB | Digital Service Innovation Branch | Comprised of Laura and Ben's work units. |
| ESDC | Employment and Social Development Canada | Employment & Social Development CanadaIndependent of CSLP are responsible for issuing Social Insurance Numbers (SIN) in Canada.The federal department where the Canada Student Loan Program (CSLP) and the National Student Loan Service Centre (NSLSC) reside.With the current student loan system, CSLP validates the SIN number through ESDC for FT loan applications. Part time loan applications will also follow this process with the launch of SIMS Phase 2. |
| EDW | Enterprise Data Warehouse | Data Repository |
| EQA | Education Quality Assurance | A government-issued designation with a seal of approval that can be displayed on marketing materials for international educators. Designation is paid and institutions must meet QA standards. Degrees are authorized and site contains a list of institutions authorized to grant degrees. |
| FAOs | Financial Aid Officers | Work for the various educational institutions (external to gov't) and provide financial advice to students related to student finances. They are a stakeholder group in our project as 1) users of the partner portal and 2) advisors regarding use of student portal. Usually do the Appendix 3s (see X3 below) |
| FT | Full-time |
| | Forms Library | SABC Form Library | Page containing links to all SABC appendices, PT loan applications, student guides, budget calculators. | | GDPR | **General Data Protection Regulation ** | A European compliance regulation one must be in alignment with if building for use out there. Doesn't impact us as only Canadian residents can receive student loans. | | GUID | Globally Unique Identifier | In terms of BCeID or BCSC is referred to as a DiD (Directed Identifier). A unique identifier associated with a user login credential. System level string of characters generated when a BCeID or BCSC account is created that persists every time they login. | | IA | Institutional Appendix | Catalog containing totality of an institution's offerings | | IMTP | Identity Management Transition Project | Completed in April 2018. Implemented the Photo BC Services Card as a login option and identity verification tool for FT loan applicants in the existing SABC Student Dashboard/SFAS . The SIMS Student Portal will capitalize on the development done in the IMTP and enhance to meet new requirements and capabilities. | | LOA | Level of Assurance | A number between 1 and 3 that denotes how confident we can be that a person is who they say they are. These levels also apply to the federal Canada Student Loan application process. One is the lowest. It means that they signed up for a basic BCeID using only their email address. Because BCeID doesn't check the name against a SIN number or date of birth to verify an identity before issuing a BCeID, anyone can create one by entering a false name and email address. For this reason, students are not able to apply for a loan with an LOA of 1.
Two is the minimum that you must meet to apply for either a Federal or Provincial student loan. It means that client has either: (1) signed up for a Basic BCeID with their email address, and then submitted an attestation (see 'attestation' above). (2) used a non-photo BC Services Card to log in. The BC Services card is the card with your health number, address, and driver's license number if applicable. A non-photo BCSC is most common in the case of high-school kids who aren't required to have a provincial photo ID yet. They have been verified, but not visually.
Three is the highest. It means that an approved authority (e.g., a Service BC employee) has visually compared the person to their photo BC Services Card in-person, held a qualifying piece of mail with a matching address, and agreed that they were all the same.
LOA1 - unverified BCeIDLOA2 - BCeID with attestation OR BCSC non-photo IDLOA3 - BCSC Photo ID | | (LDAP | Lightweight Directory Access Protocol | LDAP is an application level protocol for querying and modifying directory servers such as Microsoft Active Directory.The BC Government Internal Directory (IDIR) is built upon Microsoft Active Directory and is used for access to internal systems by government employees and contractors.IDIR contacts various business contact information associated with employees and contractors.When a users IDIR account has been granted approval to access a government system, the user will access the system with their IDIR userid which is often (but not always) the first initial and last name of the person but is limited to the number of characters.Examples of this can be found with access to Confluence and JIRA where a team member uses their IDIR id to login to gain access. | | MOD phase 2 - SIMS phase 1 | Phase 1 of Project | Created new Partner Portal for BC Post-Secondary institutional users, and replaced the old salesforce system (which supported designation agreements and FT Appendix 3s) with Microsoft Dynamics 365. The new partner portal was launched on March 11, 2019. | | MOD phase 2 - SIMS phase 2 | Phase 2 of Project | Business focus is on updating the part time student loan application process to align where possible with the full time process and meet changes to CSLP part-time loan processingTechnical focus includes:1) Incorporating the part-time student financial assistance program into the new Microsoft Dynamics 365 environment by replacing the functionality currently found in the SAIL system and adding the2) Launching a new student portal part time loan applications that will also eventually replace the current StudentAidBC Student Dashboard and be used by all students for loans, grants, bursaries, etc.3) Providing students with a modern online loan application service thus retiring the current process which uses paper applications and no online aspect for students and manual data entry into the system. | | MOD phase 2 - SIMS phase 3 | Phase 3 of Project | To enable functionality in the new SIMS Student Portal released in SIMS Phase 2 to include full time student loans and replace all required functionality that resides in SFAS. This phase will begin the retirement of the SFAS system. Consideration during this phase will be given to a sunset strategy to minimize disruption within active program year(s), and analyze the optimal way to transition data per retention policies, reassessments requirements, and archiving of data. | | MSFAA | Master Student Financial Assistance Agreement | Form / Contract that all students are required to sign, stating that they're going to repay their loan.
- Master Student Financial Assistance Agreement form | | eMSFAA | Electronic** Master Student Financial Assistance Agreement** | Electronic version of the MSFAA that replaced the paper form as part of the CSLP re-procurement project for Full Time loan applications. In parallel to SIMS Phase 1 updates to SAIL are being made to also use the eMSFAA for part time students.SAIL modifications to support eMFSAA will happen in June 2019 and thus will be incorporated into the SIMS Phase 2 Student Portal launch in April 2020. | | MVP | Minimum Viable Product | A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development. | | NLRQ | No Longer Required | | | NOA | Notification of Assessment | | | PAC | Policy Advisory Council | a now defunct council to review policies. | | PD | Permanent Disability/Permanently Disabled | A Student may have PD status (confirmed via ATBC,) or their status can be "pending" if an application for status is underway. Dependents declared on student assistance applications may also be noted as having PD status. | | PED | Program Eligibility Declaration Form | For private institutions only - must be submitted for each program in order to be considered eligible for funding. Submitted annually. Reminded in May, 90 days ahead of deadline. | | PIA | Privacy Impact Assessment | Must be submitted and signed off prior to implementation of a new system, or when making changes to an existing one. | | PS | Post-Secondary | | | PSI | Post-Secondary Institution | Anyone that delivers post secondary programs - can be both private and public. Some are designated some are not. Includes universities, colleges, trade schools etc. There are 25-30 B.C. public PS Universities. | | PSPP | **Post-Secondary Policy & Programs ** | Shorthand for your division within the ministry: Post-Secondary Policy & Programs & Division Responsible for Learner Supports | | PT | Part-time | Short for part-time in re: students/studies/loan applications
- View PT SABC application form
- View PT SABC reassessment form | | PTIB | Private Training Institutions Branch | Deal with and regulate private universities. eg. Academy of Learning, Sprott-Shaw | | RIDAL | Risks, Issues, Decisions, Assumptions Log | A board in JIRA containing project risks, issues, decisions, and assumptions. | | Rule 32 | | A table in SFAS that a program is added to if its been deemed eligible for funding as an online program. Automated check that confirms if you will be eligible for PT funding if it's offered online. | | SABC ID | StudentAid BC User ID | The User ID for people not using a BCSC to register, login and access the existing SABC Dashboard. Closely bound to SFAS, will not be used in the new SIMS system and will be retired after the launch of SIMS Phase 3. | | SAIL | Student Aid Internet Loan | PT student loan software system. Assessment engine for PT loans with a snapshot of SFAS database behind it. Roughly 7000 PT applications a year. Functionality of SAIL is being replaced with SIMS Phase 2. Consideration will need to be given to a sunset strategy for SAIL in the same way it is for SFAS. | | SFAPP / Partner Portal | Student Financial Assistance Partner Portal | StudentAidBC Partner Portal. Online website that BC institutions use to process appendix 3's for designations. Was the basis of SIMS Phase 1 and set the groundwork for the new Microsoft Dynamics 365 environments for student financial aid. | | SFAS | Student Financial Aid System | FT student loan system. Interacts with the partner portal website (for institutions) and current StudentAidBC student dashboard. Very large database housing almost all data involved in loan applications and supporting information. Has been in use for 20+ years, so has layers of rebuilds over it with primary functions on the OpenVMS platform. Roughly 70-80k full time applications received each year. The functionality of SFAS will be replaced in SIMS Phase 3. | | SIMS | Student Information Management System | Our project. We are in phase 2 of three. | | SPBS | Strategic Planning & Business Solutions | Ben Ferrel's work unit with the Digital Service Innovation Branch. Does stakeholder consultation for Laura's group. | | StudentAidBC Student Dashboard | | Current state existing online loan application portal for full time loan applications | | StudentAidBC Student Portal | | Future state one-stop online portal for PT and FT loan applications. | | X1 / Appendix 1 | Appendix 1 | Parents/step parents/sponsor/legal guardian information form to accompany student financial assistance applications | | X2 / Appendix 2 | Appendix 2 | Spouse / common-law/partner information form to accompany student financial assistance applications | | X3 / Appendix 3 | Appendix 3 | Institution and program information form to accompany student financial assistance applications.
- Documents actual program cost information (tuition, books, institution supplied bursaries and awards, course loads and dates, etc.) and how much student will get based on information submitted. Info is calculated and documentation is completed by institution. Denied if student puts in wrong program information.
- Currently X3s are only completed for FT students; the PT equivalent of this is Section 9 of the paper application. However, the future state PT flow will include X3s as well.
- Currently generated when student fills out program information and saves application (before hits submit), but this may be changing.
- This information will always be required for all PT students (currently done under section 9 of paper PT application) , and may or may not be required for FT students. | | X4 / Appendix 4 | Appendix 4 | NOT ACTIVE IN FORMS LIBRARY | | X5 / Appendix 5 | Appendix 5 | Transfer of schools form to accompany student financial assistance applications. | | X6 / Appendix 6 | Appendix 6 | NOT ACTIVE IN FORMS LIBRARY | | X7 / Appendix 7 | Appendix 7 | Request for reassessment form to accompany student financial assistance applications. | | X8 / Appendix 8 | Appendix 8 | Permanent Disability Programs Application form to accompany student financial assistance applications. | | X9 / Appendix 9 | Appendix 9 | Request for Reassessment for Canada Student Grant Eligibility form to accompany student financial assistance applications. | Rendered Acronyms & Terminology Acronym/Term Meaning Context/Notes AEM Adobe Experience Manager Software used to create the FT application form.Content management system primarily used by StudentAidBC to build the forms for the current student loan application. AEST Ministry of Advanced Education, Skills and Training Current acronym for our ministry. Pronounced 'aced'. ASAP Association of Student Award Personnel Provincial professional association representing B.C.'s public post secondary institution financial aid officers (FAOs). Have an annual AGM the branch attends and presents to as stakeholders. Attestation Attestation Form A form that witnesses a student loan applicant is who they say they are. This is required for people who want to apply for a student loan for part time studies IF they do not have a Photo BC Services Card.A person with an attestation has an identity Level of Assurance (LOA) of 2. AVED Ministry of Advanced Education Outdated acronym for our ministry. Use AEST instead. BCSC BC Services Card The BC Services card (BCSC) is the card with your health number, address, and driver's license number if applicable. It can exist with or without a photo. Residents that are under 19 are issued non-photo BCSC through the Ministry of Health MSP Program. Currently only the Photo BCSC can be used to apply for student financial aid, but in the spring of 2019 the SABC Dashboard will be enabled to accept Non-Photo BCSC. A non-photo BCSC has a Level of Assurance equal to 2. When a BC resident turns 19 they are required by Provincial Policy to have a Photo BC Services Card which is issued through ICBC. They are eligible to obtain the Photo BCSC within 6 months of their 19th birthday. **A photo BCSC has a Level of Assurance equal to 3. ** Mobile Service Card Mobile Service Card This is the widely used option for people authenticating to services with their BCSC. Instead of having their actual physical service card enabled for login and authentication they download the BCSC app to their smart device and can use that device for authentication. Supporting mobile operating systems are Apple IOS and Google Android. The authentication device may be a smartphone or tablet as long as it is capable of downloading and running the BCSC app from the iTunes Store or Google Play. BRRK Business Rules and Requirements Kit Used to document and translate application business rules into application functions that can be tested and deemed either true or false against the requirements. For SIMS, it is the totality of user stories. CABRO Crown Agencies and Board Resourcing Office Education Planner term, owned by Ben Ferrel's team. These do not factor into the SIMS project, but the term may be heard in relation to MOD as a whole. CASFA Canadian Association of Student Financial Aid Administrators The national version of ASAP (Association of Student Award Personnel). CMEC Council of Ministers of Education, Canada We're a part of this federal council as an entity concerned with post-secondary education. Chaired by our Minister, Melanie Mark. All 13 provinces and territories are members. https://www.cmec.ca/11/About_Us.html COE Confirmation of Enrolment COE goes to student - yes you're enrolled CoE Certificate of Eligibility CoE - the disbursement. CRM **Client Relationship Manager ** CRM is the function performed by Microsoft Dynamics 365. Microsoft Dynamics 365 was previously called Microsoft Dynamics CRM. Direct access to Microsoft Dynamics 365 is done by AEST internal staff only. All external users (students, PSI employees, etc) is done through some form of .Net Portal. The Microsoft Dynamics 365 system interacts (or will interact) with the SIMS student portal, Institution Portal, SFAS (temporarily), Enterprise Data Warehouse (EDW) and indirectly with CSLP. Microsoft Dynamics will eventually be a primary component of the new Student Information Management Systems (SIMS) that will manage all of the functionality that is in SAIL and SFAS today, augmented with the other required components such as SQL databases, SharePoint Servers, and front end .Net servers. Because of the history of the product, many people refer to Microsoft Dynamics 365 as CRM. When they do so, they mean Microsoft Dynamics 365. CRM is a category of software and/or the function that Dynamics 365 is performing not the name of it. DDI Digital Delivery & Integration Laura Hutchinson's work unit with the Digital Service Innovation Branch DSIB Digital Service Innovation Branch Comprised of Laura and Ben's work units. ESDC Employment and Social Development Canada Employment & Social Development CanadaIndependent of CSLP are responsible for issuing Social Insurance Numbers (SIN) in Canada.The federal department where the Canada Student Loan Program (CSLP) and the National Student Loan Service Centre (NSLSC) reside.With the current student loan system, CSLP validates the SIN number through ESDC for FT loan applications. Part time loan applications will also follow this process with the launch of SIMS Phase 2. EDW Enterprise Data Warehouse Data Repository EQA Education Quality Assurance A government-issued designation with a seal of approval that can be displayed on marketing materials for international educators. Designation is paid and institutions must meet QA standards. Degrees are authorized and site contains a list of institutions authorized to grant degrees. FAOs Financial Aid Officers Work for the various educational institutions (external to gov't) and provide financial advice to students related to student finances. They are a stakeholder group in our project as 1) users of the partner portal and 2) advisors regarding use of student portal. Usually do the Appendix 3s (see X3 below) FT Full-time | | Forms Library | SABC Form Library | Page containing links to all SABC appendices, PT loan applications, student guides, budget calculators. | | GDPR | **General Data Protection Regulation ** | A European compliance regulation one must be in alignment with if building for use out there. Doesn't impact us as only Canadian residents can receive student loans. | | GUID | Globally Unique Identifier | In terms of BCeID or BCSC is referred to as a DiD (Directed Identifier). A unique identifier associated with a user login credential. System level string of characters generated when a BCeID or BCSC account is created that persists every time they login. | | IA | Institutional Appendix | Catalog containing totality of an institution's offerings | | IMTP | Identity Management Transition Project | Completed in April 2018. Implemented the Photo BC Services Card as a login option and identity verification tool for FT loan applicants in the existing SABC Student Dashboard/SFAS . The SIMS Student Portal will capitalize on the development done in the IMTP and enhance to meet new requirements and capabilities. | | LOA | Level of Assurance | A number between 1 and 3 that denotes how confident we can be that a person is who they say they are. These levels also apply to the federal Canada Student Loan application process. One is the lowest. It means that they signed up for a basic BCeID using only their email address. Because BCeID doesn't check the name against a SIN number or date of birth to verify an identity before issuing a BCeID, anyone can create one by entering a false name and email address. For this reason, students are not able to apply for a loan with an LOA of 1.
Two is the minimum that you must meet to apply for either a Federal or Provincial student loan. It means that client has either: (1) signed up for a Basic BCeID with their email address, and then submitted an attestation (see 'attestation' above). (2) used a non-photo BC Services Card to log in. The BC Services card is the card with your health number, address, and driver's license number if applicable. A non-photo BCSC is most common in the case of high-school kids who aren't required to have a provincial photo ID yet. They have been verified, but not visually.
Three is the highest. It means that an approved authority (e.g., a Service BC employee) has visually compared the person to their photo BC Services Card in-person, held a qualifying piece of mail with a matching address, and agreed that they were all the same.
LOA1 - unverified BCeIDLOA2 - BCeID with attestation OR BCSC non-photo IDLOA3 - BCSC Photo ID | | (LDAP | Lightweight Directory Access Protocol | LDAP is an application level protocol for querying and modifying directory servers such as Microsoft Active Directory.The BC Government Internal Directory (IDIR) is built upon Microsoft Active Directory and is used for access to internal systems by government employees and contractors.IDIR contacts various business contact information associated with employees and contractors.When a users IDIR account has been granted approval to access a government system, the user will access the system with their IDIR userid which is often (but not always) the first initial and last name of the person but is limited to the number of characters.Examples of this can be found with access to Confluence and JIRA where a team member uses their IDIR id to login to gain access. | | MOD phase 2 - SIMS phase 1 | Phase 1 of Project | Created new Partner Portal for BC Post-Secondary institutional users, and replaced the old salesforce system (which supported designation agreements and FT Appendix 3s) with Microsoft Dynamics 365. The new partner portal was launched on March 11, 2019. | | MOD phase 2 - SIMS phase 2 | Phase 2 of Project | Business focus is on updating the part time student loan application process to align where possible with the full time process and meet changes to CSLP part-time loan processingTechnical focus includes:1) Incorporating the part-time student financial assistance program into the new Microsoft Dynamics 365 environment by replacing the functionality currently found in the SAIL system and adding the2) Launching a new student portal part time loan applications that will also eventually replace the current StudentAidBC Student Dashboard and be used by all students for loans, grants, bursaries, etc.3) Providing students with a modern online loan application service thus retiring the current process which uses paper applications and no online aspect for students and manual data entry into the system. | | MOD phase 2 - SIMS phase 3 | Phase 3 of Project | To enable functionality in the new SIMS Student Portal released in SIMS Phase 2 to include full time student loans and replace all required functionality that resides in SFAS. This phase will begin the retirement of the SFAS system. Consideration during this phase will be given to a sunset strategy to minimize disruption within active program year(s), and analyze the optimal way to transition data per retention policies, reassessments requirements, and archiving of data. | | MSFAA | Master Student Financial Assistance Agreement | Form / Contract that all students are required to sign, stating that they're going to repay their loan.
Master Student Financial Assistance Agreement form | | eMSFAA | Electronic** Master Student Financial Assistance Agreement** | Electronic version of the MSFAA that replaced the paper form as part of the CSLP re-procurement project for Full Time loan applications. In parallel to SIMS Phase 1 updates to SAIL are being made to also use the eMSFAA for part time students.SAIL modifications to support eMFSAA will happen in June 2019 and thus will be incorporated into the SIMS Phase 2 Student Portal launch in April 2020. | | MVP | Minimum Viable Product | A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development. | | NLRQ | No Longer Required | | | NOA | Notification of Assessment | | | PAC | Policy Advisory Council | a now defunct council to review policies. | | PD | Permanent Disability/Permanently Disabled | A Student may have PD status (confirmed via ATBC,) or their status can be "pending" if an application for status is underway. Dependents declared on student assistance applications may also be noted as having PD status. | | PED | Program Eligibility Declaration Form | For private institutions only - must be submitted for each program in order to be considered eligible for funding. Submitted annually. Reminded in May, 90 days ahead of deadline. | | PIA | Privacy Impact Assessment | Must be submitted and signed off prior to implementation of a new system, or when making changes to an existing one. | | PS | Post-Secondary | | | PSI | Post-Secondary Institution | Anyone that delivers post secondary programs - can be both private and public. Some are designated some are not. Includes universities, colleges, trade schools etc. There are 25-30 B.C. public PS Universities. | | PSPP | **Post-Secondary Policy & Programs ** | Shorthand for your division within the ministry: Post-Secondary Policy & Programs & Division Responsible for Learner Supports | | PT | Part-time | Short for part-time in re: students/studies/loan applications View PT SABC application form View PT SABC reassessment form | | PTIB | Private Training Institutions Branch | Deal with and regulate private universities. eg. Academy of Learning, Sprott-Shaw | | RIDAL | Risks, Issues, Decisions, Assumptions Log | A board in JIRA containing project risks, issues, decisions, and assumptions. | | Rule 32 | | A table in SFAS that a program is added to if its been deemed eligible for funding as an online program. Automated check that confirms if you will be eligible for PT funding if it's offered online. | | SABC ID | StudentAid BC User ID | The User ID for people not using a BCSC to register, login and access the existing SABC Dashboard. Closely bound to SFAS, will not be used in the new SIMS system and will be retired after the launch of SIMS Phase 3. | | SAIL | Student Aid Internet Loan | PT student loan software system. Assessment engine for PT loans with a snapshot of SFAS database behind it. Roughly 7000 PT applications a year. Functionality of SAIL is being replaced with SIMS Phase 2. Consideration will need to be given to a sunset strategy for SAIL in the same way it is for SFAS. | | SFAPP / Partner Portal | Student Financial Assistance Partner Portal | StudentAidBC Partner Portal. Online website that BC institutions use to process appendix 3's for designations. Was the basis of SIMS Phase 1 and set the groundwork for the new Microsoft Dynamics 365 environments for student financial aid. | | SFAS | Student Financial Aid System | FT student loan system. Interacts with the partner portal website (for institutions) and current StudentAidBC student dashboard. Very large database housing almost all data involved in loan applications and supporting information. Has been in use for 20+ years, so has layers of rebuilds over it with primary functions on the OpenVMS platform. Roughly 70-80k full time applications received each year. The functionality of SFAS will be replaced in SIMS Phase 3. | | SIMS | Student Information Management System | Our project. We are in phase 2 of three. | | SPBS | Strategic Planning & Business Solutions | Ben Ferrel's work unit with the Digital Service Innovation Branch. Does stakeholder consultation for Laura's group. | | StudentAidBC Student Dashboard | | Current state existing online loan application portal for full time loan applications | | StudentAidBC Student Portal | | Future state one-stop online portal for PT and FT loan applications. | | X1 / Appendix 1 | Appendix 1 | Parents/step parents/sponsor/legal guardian information form to accompany student financial assistance applications | | X2 / Appendix 2 | Appendix 2 | Spouse / common-law/partner information form to accompany student financial assistance applications | | X3 / Appendix 3 | Appendix 3 | Institution and program information form to accompany student financial assistance applications. Documents actual program cost information (tuition, books, institution supplied bursaries and awards, course loads and dates, etc.) and how much student will get based on information submitted. Info is calculated and documentation is completed by institution. Denied if student puts in wrong program information. Currently X3s are only completed for FT students; the PT equivalent of this is Section 9 of the paper application. However, the future state PT flow will include X3s as well. Currently generated when student fills out program information and saves application (before hits submit), but this may be changing. This information will always be required for all PT students (currently done under section 9 of paper PT application) , and may or may not be required for FT students. | | X4 / Appendix 4 | Appendix 4 | NOT ACTIVE IN FORMS LIBRARY | | X5 / Appendix 5 | Appendix 5 | Transfer of schools form to accompany student financial assistance applications. | | X6 / Appendix 6 | Appendix 6 | NOT ACTIVE IN FORMS LIBRARY | | X7 / Appendix 7 | Appendix 7 | Request for reassessment form to accompany student financial assistance applications. | | X8 / Appendix 8 | Appendix 8 | Permanent Disability Programs Application form to accompany student financial assistance applications. | | X9 / Appendix 9 | Appendix 9 | Request for Reassessment for Canada Student Grant Eligibility form to accompany student financial assistance applications. | Want to convert another document?
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