Archiving

Archiving participations to delete old user accounts

On the results pages, voters and participant counts of each course are displayed. These counts are computed on the fly and depend on user accounts. To prevent incorrectly changing these counts, it is not possible to delete user accounts that participate in evaluations that are not archived and on which users had a chance to vote already (that is, they are or have been in evaluation).

The "Archive participations" button on the staff's semester view site decouples these counts from user accounts. When all evaluations of a participant have been archived, deleting the participant is possible again.

It is not possible to archive individual evaluations, only whole semesters. Semesters can only be archived if all of their evaluations are in the states "new" or "published".

Contributors can never be deleted. There is currently no way to decouple contributor accounts from their results, and it is not planned to implement that. In case a new user with the same username needs to be created, there's a workaround: One can give the existing contributor a new username, e.g. by appending their ID to their previous username, as that username is not visible to users except in some staff pages. The importer will warn if a new contributor with the same username but different email address is about to be added.

Grade document deletion

On the semester index page, managers can delete all grade documents for a specific semester as part of the archiving process.

Result archiving

The results of a semester can be archived from its index page. The results are then removed from the student and results pages. They are still accessible via the staff semester page and contributors can access courses they contributed to from their index page.