Calendar Invite Standards
The team calendar for your project needs to be up-to-date so that it displays the most current meeting information and follows all set up standards.
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All calendar invites should follow a the same naming convention standard. Rename the meeting using the
Update Meeting Titlesguidelines -
All calendar invites should display the name of the Zoom account hosting the meeting. Add the name of the Zoom account that is hosting the meeting to specify if it is an HfLA Zoom account, a personal account or Bonnie's Zoom link. (If you do not know which Zoom account is hosting a meeting, please check the Zoom Setup Spreadsheet, log into the mentioned Zoom account (if using an HfLA account) to confirm and then add the account name to the calendar invite.)
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All calendar invites should have a copy of the full Zoom invite. Add a copy of the invite from Zoom (you can remove the list of dates), from the Zoom account is hosting the meeting
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All calendar invites should have a link to the GitHub meeting agenda issue. Add a link to the agenda issue for the meeting (its recommended you use one ongoing issue)
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All calendar invites should have the Pacific Time Zone. Change the meeting time zone to Pacific time zone (PST or PDT). (HfLA and your project need this standardization to do audits. You will see time zones show up in places like the Zoom Setup sheet)
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All calendar invites for recurring meetings should be owned by the team calendar. Have the owner of the meeting transfer team meeting in google calendar
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All calendar invites should (recommended) have the
Modify Eventoption selected. Review the hack for LA guidance on Guest Permission for Google Calendar events. Although, it is recommended, there are circumstances where it may not be appropriate -
All calendar invites (recommended) should be hosted by the HfLA Zoom accounts. Review the availability of a Zoom account in the Zoom Setup spreadsheet and move the meeting to a Zoom account that works for the meeting time
Sample Meeting Invite
