[IMP] Payroll: Update new nomenclature and pics

Author: larm-odoo

content/applications/hr/payroll/salary_attachments.rst

@@ -1,165 +1,159 @@
 ==================
-Salary attachments
+Salary adjustments
 ==================
 
-Salary attachments are portions of earnings taken directly out of a payslip for a specific purpose,
+Salary adjustments are portions of earnings taken directly out of a payslip for a specific purpose,
 whether voluntary or required.
 
 When the deduction is voluntary, they are typically considered *deductions*. When the deduction is
 court-ordered, or involuntary, it is sometimes referred to as a *wage garnishment*. In Odoo, these
-are all universally called *salary attachments*.
+are all universally called *salary adjustments*.
 
-Note that salary attachments could also be used to give recurring amounts of money to employees,
-like a bonus divided in multiple payments.
+Note that salary adjustments can also be used to give recurring amounts of money to employees, like
+a bonus divided into multiple payments.
 
-.. _payroll/salary-attachment/types:
+.. _payroll/salary-adjustment/types:
 
-Salary attachment types
+Salary adjustment types
 =======================
 
-To view the currently configured salary attachment types, navigate to :menuselection:`Payroll app
---> Configuration --> Other Input Types`. This displays *all* other salary inputs, not just the
-various salary attachments.
+To view the currently configured salary adjustment types, navigate to :menuselection:`Payroll app
+--> Configuration --> Other Input Types`. This displays *all* other salary inputs, not only the
+various salary adjustments.
 
-The three default salary attachment types that appear in this list are: :guilabel:`Attachment of
+The three default salary adjustment types that appear in this list are: :guilabel:`Attachment of
 Salary`, :guilabel:`Assignment of Salary`, and :guilabel:`Child Support`.
 
-Each salary attachment type displays the :guilabel:`Name` of the attachment type, and the
+Each salary adjustment type displays the :guilabel:`Name` of the adjustment type, and the
 :guilabel:`Code` used when calculating payslips.
 
-.. image:: salary_attachments/attachment-types.png
-   :alt: The default salary attachment types.
+.. image:: salary_attachments/adjustment-types.png
+   :alt: The default salary adjustment types.
 
-Create new salary attachment types
+Create new salary adjustment types
 ----------------------------------
 
 .. danger::
-   Upon installation of the **Payroll** application, the preconfigured default salary attachment
+   Upon installation of the **Payroll** application, the preconfigured default salary adjustment
    types are linked to a variety of rules that are linked to various salary structures, as well as
    the installed :ref:`localization package <fiscal_localizations/packages>`.
 
-   It is **not** recommended to alter or modify **any** of the preconfigured salary attachment
+   It is **not** recommended to alter or modify **any** of the preconfigured salary adjustment
    types, especially if they have been previously used on payslips in the database. Doing so may
    affect various salary rules, and can prevent the creation of payslips.
 
-   A new salary attachment type *can* be created, but this should only be done when absolutely
-   necessary. A salary attachment type needs to be linked to a salary rule in order to be considered
-   in the salary computation.
+   A new salary adjustment type *can* be created, but this should only be done when absolutely
+   necessary. A salary adjustment type **must** be linked to a salary rule to be considered in the
+   salary computation.
 
-To make a new type of salary attachment, click the :guilabel:`New` button, and a blank
-:guilabel:`Other Input Types` form loads. Enter the :guilabel:`Description` for the new salary
-attachment type in the corresponding field. Next, tick the :guilabel:`Available in attachments`
-checkbox, indicating it is available to use as a salary attachment. Enter the :guilabel:`Code` used
-in the salary rules to compute payslips. Lastly, if the salary attachment type should **only** be
-used in a specific payroll structure, use the drop-down menu in the :guilabel:`Available in
-Structure` field, and select the specific structure.
+To make a new type of salary adjustment, click the :guilabel:`New` button, and a blank
+:guilabel:`Payslip Other Input Types` form loads. Enter the :guilabel:`Description` for the new
+salary adjustment type in the corresponding field. Next, tick the :guilabel:`Available in
+adjustments` checkbox, indicating it is available to use as a salary adjustment. Enter the
+:guilabel:`Code` used in the salary rules to compute payslips. Lastly, if the salary adjustment type
+should **only** be used in a specific payroll structure, use the drop-down menu in the
+:guilabel:`Available in Structure` field, and select the specific structure.
 
-.. _payroll/salary-attachment/create:
+.. _payroll/salary-adjustment/create:
 
-Create a salary attachment
+Create a salary adjustment
 ==========================
 
-All salary attachments must be configured separately for each employee, for each type of salary
-attachment. To view the currently configured salary attachments, navigate to :menuselection:`Payroll
-app --> Contracts --> Salary Attachments`.
+All salary adjustments must be configured separately for each employee, for each type of salary
+adjustment. To view the currently configured salary adjustments, navigate to :menuselection:`Payroll
+app --> Employees --> Salary Adjustments`.
 
-All salary attachments appear in a default list view, and displays the name of the
-:guilabel:`Employees`, :guilabel:`Description`, the salary attachment :guilabel:`Type`, the
-:guilabel:`payslips Amount`, :guilabel:`Start Date`, and current :guilabel:`Status`.
+All salary adjustments appear in a default list view, and displays the name of the
+:guilabel:`Employees`, the :guilabel:`Start Date`, a descriptive :guilabel:`Note`, the salary
+adjustment :guilabel:`Type`, and the :guilabel:`Amount`. An :guilabel:`Until` column appears as
+well, which details when the salary adjustment ends, either a monetary amount to be reached, or
+:guilabel:`Indefinite` if the adjustment has no end.
 
-At the end of each line is a :guilabel:`Related Payslips` button. Click this to view all payslips
-containing the corresponding salary attachment.
+At the end of each line is a status tag, with a green :guilabel:`Running` tag for active
+adjustments, or :guilabel:`Closed` for adjustments that have ended.
 
-To create a new salary attachment, click the :guilabel:`New` button in the top-left corner, and a
-blank :guilabel:`Salary Attachment` form loads. Enter the following information on the form:
+To create a new salary adjustment, click the :guilabel:`New` button in the top-left corner, and a
+blank :guilabel:`Salary Adjustment` form loads. Enter the following information on the form:
 
 - :guilabel:`Employees`: Using the drop-down menu, select the desired employees. Multiple employees
   can be listed in this field.
-- :guilabel:`Description`: Enter a short description of the salary attachment.
-- :guilabel:`Type`: Using the drop-down menu, select the specific :ref:`salary attachment type
-  <payroll/salary-attachment/types>`.
-- :guilabel:`Start Date`: Using the calendar selector, select the date the salary attachment goes
-  into effect.
-- :guilabel:`Estimated End Date`: This field is **not** modifiable, and **only** appears after the
-  :guilabel:`Payslip Amount` field is populated. This field is the estimated date when the salary
-  attachment is completed. Today's date populates the field by default. Then, when the
-  :guilabel:`Total Amount` field is populated, this date is updated.
-- :guilabel:`Document`: If any documentation is needed, such as a court order, click the
-  :guilabel:`Upload your file` button, and a file explorer window loads. Select the desired document
-  to attach it to the record. Only **one** document can be attached to a salary attachment.
-- :guilabel:`No End Date`: Tick this checkbox if the salary attachment runs indefinitely. If ticked,
-  the :guilabel:`Total Amount` field is hidden from view.
+- :guilabel:`Type`: Using the drop-down menu, select the specific :ref:`salary adjustment type
+  <payroll/salary-adjustment/types>`.
 - :guilabel:`Payslip Amount`: Enter the amount taken out of each paycheck in this field.
-- :guilabel:`Total Amount`: Enter the total amount to be paid for the salary attachment. Note that
-  this field **only** appears if the :guilabel:`No End Date` option is **not** ticked.
-- :guilabel:`Negative Amount`: Tick this checkbox if the salary attachment
-- :guilabel:`Occurrences`: This field is **not** editable, and only appears once both the
-  :guilabel:`Payslip Amount` and :guilabel:`Total Amount` fields are populated. The number indicates
-  the amount of payslips needed to complete the salary attachment.
+- :guilabel:`Negative Amount`: Tick this checkbox if the salary adjustment is taken into account as
+  a negative value.
+- :guilabel:`Duration`: Select the length of time for the salary adjustment. The options are:
 
-.. image:: salary_attachments/salary-attachment-form.png
-   :alt: The salary attachment form with all fields filled out.
+  - :guilabel:`One Time`: Only one payment is taken from the employee's paycheck.
+  - :guilabel:`Limited`: The employee is paying a specific monetary amount in total, divided up
+    among multiple paychecks.
+  - :guilabel:`Unlimited`: The employee is making recurring payments towards something with no end
+    point, such as contributions to a retirement fund, or a donation to a charity.
+  - :guilabel:`from`: Using the calendar selector, select the date the salary adjustment goes into
+    effect.
 
-Since the salary attachment form auto saves as the fields are populated, after making a salary
-attachment for an individual employee, there is no further action required.
+  .. note::
+     If the :guilabel:`Duration` field is set to :guilabel:`Limited`, an :guilabel:`until (amount)
+     paid` field appears. Enter the monetary amount that must be reached, before the salary
+     adjustment ends.
 
-If creating salary attachments for multiple employees on a single salary attachment form, after the
+- :guilabel:`Note`: Enter a short description of the salary adjustment.
+
+.. image:: salary_attachments/salary-adjustment-form.png
+   :alt: The salary adjustment form with all fields filled out.
+
+Since the salary adjustment form auto-saves as the fields are populated, after making a salary
+adjustment for an individual employee, there is no further action required.
+
+If creating salary adjustments for multiple employees on a single salary adjustment form, after the
 form is filled out, click the :guilabel:`Create Individual Attachments` button. This creates
-separate salary attachments for each of the employees listed in the :guilabel:`Employees` field.
+separate salary adjustments for each of the employees listed in the :guilabel:`Employees` field.
 
-After the separate salary attachments have been created, the screen returns to the :guilabel:`Salary
-Attachment` dashboard, but with a :guilabel:`Description` filter, populated with the description
-filled in on the salary attachment form. All the salary attachments have a status of
-:guilabel:`Running`, since they are currently active. Clear the filter in the search box to view the
-default :guilabel:`Salary Attachment` dashboard in its entirety.
+After the separate salary adjustments have been created, the screen returns to the :guilabel:`Salary
+Adjustment` dashboard, but with a :guilabel:`Note` filter, populated with the information filled in
+the :guilabel:`Note` field on the salary adjustment form. All the salary adjustments have a status
+of :guilabel:`Running`, since they are currently active. Clear the filter in the search box to view
+the default :guilabel:`Salary Adjustment` dashboard in its entirety.
 
-Manage salary attachments
+Manage salary adjustments
 =========================
 
-Salary attachments can have one of three statuses: *Running*, *Completed*, or *Cancelled*. To view
-the current status of all salary attachments, navigate to :menuselection:`Payroll app --> Contracts
---> Salary Attachments`.
+Salary adjustments can have one of two statuses, *Running* or *Closed*. To view the current status
+of all salary adjustments, navigate to :menuselection:`Payroll app --> Employees --> Salary
+Adjustments`.
 
-All salary attachments appear in chronological order, by :guilabel:`Start Date`, with the most
-recent appearing at the top. To view the salary attachments by a particular metric, such as the
+All salary adjustments appear in chronological order, by :guilabel:`Start Date`, with the most
+recent appearing at the top. To view the salary adjustments by a particular metric, such as the
 :guilabel:`Status`, or :guilabel:`Type`, click on the column title to sort by that specific column.
 
-.. image:: salary_attachments/attachments-list.png
-   :alt: All salary attachments, organized by start date.
+.. image:: salary_attachments/adjustments-list.png
+   :alt: All salary adjustments, organized by start date.
 
-Completed salary attachments
-----------------------------
+Closed salary adjustments
+-------------------------
 
-When a salary attachment is created, it has a status of :guilabel:`Running`. Once the salary
-attachment is finished (the *Total Amount* entered on the :ref:`salary attachment form
-<payroll/salary-attachment/create>` has been paid in full), the status automatically changes to
-*Completed*, and the employee no longer has the money taken out of future paychecks.
+When a salary adjustment is created, it has a status of :guilabel:`Running`. Once the salary
+adjustment is finished (the *until* amount entered on the :ref:`salary adjustment form
+<payroll/salary-adjustment/create>` has been paid in full), the status automatically changes to
+*Closed*, and the employee no longer has money taken out of future paychecks.
 
-If a salary attachment has been fulfilled, but has not automatically changed to *Completed*, the
-record can be manually updated. To change the status, open the *Salary Attachment* dashboard by
-navigating to :menuselection:`Payroll app --> Contracts --> Salary Attachments`.
+If a salary adjustment has been fulfilled, but has not automatically changed to *Closed*, the record
+can be manually updated. To change the status, open the *Salary Adjustment* dashboard by navigating
+to :menuselection:`Payroll app --> Employees --> Salary Adjustments`.
 
-Click on the record to update, and the detailed :guilabel:`Salary Attachment` form loads. On the
-individual :guilabel:`Salary Attachment` record, click the :guilabel:`Mark as Completed` button in
-the upper-left corner, and the status changes to :guilabel:`Completed`.
+Click on the record to update, and the detailed :guilabel:`Salary Adjustment` form loads. On the
+individual :guilabel:`Salary Adjustment` record, click the :guilabel:`Mark as Completed` button in
+the upper-left corner, and the status changes to :guilabel:`Closed`.
 
 .. example::
    The following is an example of when a payroll manager may need to manually change a salary
-   attachment from :guilabel:`Active` to :guilabel:`Completed`.
+   adjustment from :guilabel:`Running` to :guilabel:`Closed`.
 
-   Rose Smith has a salary attachment for a lawsuit settlement, where she is required to pay
-   $3,000.00. A salary attachment is created that takes $250.00 a month out of Rose's paycheck, to
+   Rose Smith has a salary adjustment for a lawsuit settlement, where she is required to pay
+   $3,000.00. A salary adjustment is created that takes $250.00 a month out of Rose's paycheck, to
    go towards this settlement payment.
 
-   After six months, Rose has paid $1,500.00 from her salary. She received a tax refund, and uses
+   After six months, Rose has paid $1,500.00 from her salary. She receives a tax refund, and uses
    the money to pay off the remainder of the lawsuit settlement. After sending the relevant
    documentation to the payroll manager, showing the settlement has been paid in full, the payroll
-   manager manually changes the status of her salary attachment to :guilabel:`Completed`.
-
-Cancel salary attachments
--------------------------
-
-Any salary attachment can be cancelled at any time. To cancel a salary attachment, click on the
-individual attachment record from the main :guilabel:`Salary Attachment` dashboard to open the
-record. From the :guilabel:`Salary Attachment` record, click the :guilabel:`Cancel` button to cancel
-the salary attachment, and stop having the designated money taken out of future paychecks.
+   manager manually changes the status of her salary adjustment to :guilabel:`Closed`.