[ADD] fleet: new configurations doc

content/applications/hr.rst

@@ -8,5 +8,6 @@ Human resources
 
    hr/attendances
    hr/employees
+   hr/fleet
    hr/payroll
    hr/recruitment

content/applications/hr/fleet.rst

@@ -0,0 +1,14 @@
+:nosearch:
+:show-content:
+:show-toc:
+
+=====
+Fleet
+=====
+
+Odoo *Fleet* organizes all the vehicles, contracts, and repairs of all the vehicles.
+
+.. toctree::
+   :titlesonly:
+
+   fleet/configuration

content/applications/hr/fleet/configuration.rst

@@ -0,0 +1,266 @@
+==================
+Configuration menu
+==================
+
+This document outlines all of the configurations and settings for the *Fleet* application, including
+:ref:`settings <fleet/configuration/settings>`, :ref:`manufacturers
+<fleet/configuration/manufacturers>`, :ref:`vehicle models <fleet/configuration/models>`, and
+:ref:`model categories <fleet/configuration/categories>`.
+
+.. _fleet/configuration/settings:
+
+Settings
+========
+
+To access the settings menu, go to :menuselection:`Fleet application --> Configuration -->
+Settings`. There are two settings that need configuration, the vehicle contract end date alert
+delay, and a new vehicle request limit.
+
+.. image:: configuration/fleet-settings.png
+   :align: center
+   :alt: Settings available for the Fleet application.
+
+End Date Contract Alert
+-----------------------
+
+The :guilabel:`End Date Contract Alert` field defines an alert delay for the persons responsible for
+vehicle contracts. The responsible person(s) will receive an email informing them a vehicle contract
+is about to expire in the number of days defined in this field.
+
+.. note::
+   To determine who the responsible person is for a contract, open an individual contract. The
+   person listed as :guilabel:`Responsible` under the :guilabel:`Contract Information` section of
+   the contract is the person who will receive the alert.
+
+   To access all contracts, navigate to :menuselection:`Fleet app --> Fleet --> Contracts` and all
+   contracts appear in the list. Click on a :guilabel:`Contract` to view it.
+
+   An individual contract can also be found by navigating to :menuselection:`Fleet app --> Fleet -->
+   Fleet` and clicking on an individual vehicle. On the vehicle form, click the
+   :guilabel:`Contracts` smart button at the top of the page. The contract(s) associated with this
+   vehicle only appears in the list. Click on an individual contract to open it. The
+   :guilabel:`Responsible` person is listed on the contract.
+
+New Vehicle Request
+-------------------
+
+The :guilabel:`New Vehicle Request` field sets a limit on how many new vehicles are requested based
+on fleet availability. An employee filling out the salary configurator form (after being offered a
+position), will *not* be able to request a new car if the number of existing cars is greater than
+the number specified in the :guilabel:`New Vehicle Request` field. Enter the specific number limit
+for existing available cars in this field.
+
+.. example::
+   If the :guilabel:`New Vehicle Request` limit is set to 20 vehicles, and there are 25 vehicles
+   available, an employee would not be able to request a new vehicle. If there are only 10 cars
+   available, then the employee would be able to request a new vehicle.
+
+.. _fleet/configuration/manufacturers:
+
+Manufacturers
+=============
+
+Odoo *Fleet* comes pre-configured with sixty-six commonly used car and bicycle manufacturers in the
+database, along with their logos. To view the pre-loaded manufacturers, go to :menuselection:`Fleet
+app --> Configuration --> Manufacturers`.
+
+The manufacturers appear in a list view in alphabetical order. Each manufacturer's card lists how
+many specific models are configured for each particular manufacturer. Odoo comes with forty six
+pre-configured :ref:`models <fleet/configuration/models>` from four major auto manufacturers and one
+major bicycle manufacturer: Audi, BMW, Mercedes, Opel (cars), and Eddy Merckx (bicycle).
+
+.. image:: configuration/manufacturer.png
+   :align: center
+   :alt: Manufacturer card with the amount of models listed.
+
+Add a manufacturer
+------------------
+
+To add a new manufacturer to the database, click :guilabel:`Create`. A manufacturer form will load.
+Only two pieces of information are needed, the :guilabel:`Name` of the manufacturer, and the logo.
+Type the name of the manufacturer in the name field, and select an image to upload for the logo.
+When the information is entered, click :guilabel:`Save`.
+
+.. _fleet/configuration/models:
+
+Vehicle Models
+==============
+
+Many manufacturers have a variety of models that they produce. When adding a vehicle to the fleet,
+it is important to specify the vehicle model being added. Odoo comes with pre-configured car models
+from four major auto manufacturers, and one pre-configured bicycle model from one bicycle
+manufacturer: Audi, BMW, Mercedes, Opel (cars), and Eddy Merckx (bicycle). If a vehicle *other* than
+the pre-configured models from these manufacturers are part of a fleet, the model (and/or
+manufacturer) will need to be added to the database.
+
+Preconfigured Models
+--------------------
+
+The following models are pre-loaded in Odoo and do not need to be added to the database:
+
++-------+--------------+-------------+-----------+---------------+
+| AUDI  | BMW          | Eddy Merckx | Mercedes  | Opel          |
++=======+==============+=============+===========+===============+
+| A1    | Serie 1      | SanRemo76   | Class A   | Agilia        |
++-------+--------------+-------------+-----------+---------------+
+| A3    | Serie 3      |             | Class B   | Ampera        |
++-------+--------------+-------------+-----------+---------------+
+| A4    | Serie 5      |             | Class C   | Antara        |
++-------+--------------+-------------+-----------+---------------+
+| A5    | Serie 6      |             | Class CL  | Astra         |
++-------+--------------+-------------+-----------+---------------+
+| A6    | Serie 7      |             | Class CLS | AstraGTC      |
++-------+--------------+-------------+-----------+---------------+
+| A7    | Serie Hybrid |             | Class E   | Combo Tour    |
++-------+--------------+-------------+-----------+---------------+
+| A8    | Serie M      |             | Class GL  | Corsa         |
++-------+--------------+-------------+-----------+---------------+
+| Q3    | Serie X      |             | Class GLK | Insignia      |
++-------+--------------+-------------+-----------+---------------+
+| Q5    | Serie Z4     |             | Class M   | Meriva        |
++-------+--------------+-------------+-----------+---------------+
+| Q7    |              |             | Class R   | Mokka         |
++-------+--------------+-------------+-----------+---------------+
+| TT    |              |             | Class S   | Zafira        |
++-------+--------------+-------------+-----------+---------------+
+|       |              |             | Class SLK | Zafira Tourer |
++-------+--------------+-------------+-----------+---------------+
+|       |              |             | Class SLS |               |
++-------+--------------+-------------+-----------+---------------+
+
+.. _fleet/configuration/add-model:
+
+Add a new model
+---------------
+
+New vehicle models can easily be added to the database. To add a new model, navigate to
+:menuselection:`Fleet app --> Configuration --> Vehicle Models`. Click :guilabel:`Create` and a
+vehicle model form will load. Enter the following information on the form, then click
+:guilabel:`Save`. Be advised, some fields are specific to Belgian based companies, so not all fields
+or sections may be visible depending on the location of the company.
+
+- :guilabel:`Model name`: enter the model name in the field.
+- :guilabel:`Manufacturer`: select the manufacturer from the drop-down menu. If the manufacturer is
+  not configured, type in the manufacturer and then click :guilabel:`Create` or :guilabel:`Create &
+  Edit`.
+- :guilabel:`Vehicle Type`: select one of two preconfigured vehicle types, either :guilabel:`Car` or
+  :guilabel:`Bike`, from the drop-down menu. The vehicle types are hardcoded in Odoo and are
+  integrated with the *Payroll* application since vehicles can be part of an employee's benefits.
+  Adding additional vehicle types is not possible as it will affect payroll.
+- :guilabel:`Category`: select the category the vehicle is categorized under from the drop-down
+  menu. To create a new category, type in the category and then click :guilabel:`Create (new
+  category)`.
+
+.. note::
+   When the manufacturer is selected, the logo for the manufacturer will automatically load in the
+   image box in the top right corner.
+
+Information tab
+~~~~~~~~~~~~~~~
+
+Model
+*****
+
+- :guilabel:`Seats Number`: enter how many passengers the vehicle can accommodate.
+- :guilabel:`Doors Number`: enter the number of doors the vehicle has.
+- :guilabel:`Color`: enter the color of the vehicle.
+- :guilabel:`Model Year`: enter the year the vehicle was manufactured.
+- :guilabel:`Trailer Hitch`: check this box if the vehicle has a trailer hitch installed.
+
+Salary
+******
+
+.. note::
+   The :guilabel:`Salary` section only appears for Belgian-based companies, and only if the company
+   has their localization setting set to Belgium. The cost values are all **monthly** with the
+   exception of the :guilabel:`Catalog Value (VAT Incl.)`.
+
+- :guilabel:`Can be requested`: check this box if employees can request this model vehicle.
+- :guilabel:`Catalog Value (VAT Incl.)`: enter the :abbr:`MSRP (Manufacturer's Suggested Retail
+  Price)` for the vehicle at the time of purchase or lease.
+- :guilabel:`C02 fee`: this value is automatically calculated based on Belgian laws and regulations,
+  and cannot be modified. The value is based on the value entered in the :guilabel:`CO2 Emissions`
+  field in the :guilabel:`Engine` section of the vehicle form.
+
+.. important::
+   Modifying the :guilabel:`CO2 Emissions` field will adjust the value in the :guilabel:`CO2 fee`
+   field.
+
+- :guilabel:`Cost (Depreciated)`: enter the monthly cost for the vehicle, which appears in the
+  salary configurator that is available to a future employee when they are offered a job position.
+  This value impacts the gross and net salary of the employee who is assigned to the vehicle. This
+  figure is depreciated over time according to local tax laws. The :guilabel:`Cost (Depreciated)`
+  does not depreciate automatically on the *vehicle model*, it only depreciates based on the
+  *contract* linked to a specific vehicle and not on the general model.
+- :guilabel:`Total Cost (Depreciated)`: this value is the :guilabel:`Cost (Depreciated)` and the
+  :guilabel:`C02 fee` fields combined, and also is depreciated over time.
+
+Engine
+******
+
+- :guilabel:`Fuel Type`: select the type of fuel the vehicle uses form the drop-down menu. The
+  options are :guilabel:`Diesel`, :guilabel:`Gasoline`, :guilabel:`Hybrid Diesel`, :guilabel:`Hybrid
+  Gasoline`, :guilabel:`Plug-in Hybrid Diesel`, :guilabel:`Plug-in Hybrid Gasoline`,
+  :guilabel:`CNG`, :guilabel:`LPG`, :guilabel:`Hydrogen`, or :guilabel:`Electric`.
+- :guilabel:`CO2 Emissions`: enter the average carbon dioxide emissions the vehicle produces in
+  grams per kilometer (g/km). This information is provided by the car manufacturer.
+- :guilabel:`CO2 Standard`: enter the standard amount of carbon dioxide in grams per kilometer
+  (g/km) for a similar sized vehicle.
+- :guilabel:`Transmission`: select the transmission type from the drop-down menu, either
+  :guilabel:`Manual` or :guilabel:`Automatic`.
+- :guilabel:`Power`: if the vehicle is electric or hybrid, enter the power the vehicle uses in
+  kilowatts (kW).
+- :guilabel:`Horsepower`: enter the vehicle's horsepower in this field.
+- :guilabel:`Horsepower Taxation`: enter the amount that is taxed based on the size of the vehicle's
+  engine. This is determined by local taxes and regulations, and varies depending on the location.
+  It is recommended to check with the accounting department to ensure this value is correct.
+- :guilabel:`Tax Deduction`: this field auto-populates according to the engine specifications, and
+  cannot be modified. The percentage is based on the localization settings and local tax laws.
+
+Vendors tab
+~~~~~~~~~~~
+
+Vehicle specific vendors, such as car dealerships, are not listed separately from other vendors. The
+vendors that a vehicle can be purchased from also appear in the list of vendors used by the
+*Purchase* app.
+
+The vendor(s) the vehicle can be purchased from may be added in this tab. To add a vendor, click
+:guilabel:`Add`, and a pop-up loads with a list of all the vendors currently in the database. Select
+the vendor to add by clicking the checkbox next to the vendor name, then click :guilabel:`Select`.
+There is no limit to the number of vendors that can be added to this list.
+
+If a vendor is not in the database, add a vendor by clicking :guilabel:`Create`. A vendor form will
+load. Enter the information in the vendor tab, then click :guilabel:`Save & Close` to add the vendor
+and close the window, or :guilabel:`Save & New` to add the current vendor and create another new
+vendor.
+
+.. image:: configuration/vendor.png
+   :align: center
+   :alt: Vendor form to fill out when adding a new vendor.
+
+.. _fleet/configuration/categories:
+
+Model Category
+==============
+
+To best organize a fleet, it is recommended to have vehicle models housed under a specific category,
+to more easily see what kinds of vehicles are in the fleet. Model categories are set on the
+:ref:`vehicle model form <fleet/configuration/add-model>`.
+
+To view all the models currently set up, navigate to :menuselection:`Fleet application -->
+Configuration --> Model Category`. All models are displayed in a list view.
+
+Add a new model category
+------------------------
+
+To add a new category, click :guilabel:`Create`. A new entry line appears at the bottom of the list.
+Type in the new category, then click :guilabel:`Save` to save the entry.
+
+To reorganize how the categories appear in the list, click on the up and down arrows to the left of
+the category to be moved, and drag the line to the desired position. The order of the list does not
+affect the database in any way. However, it may be preferable to view the vehicle categories in a
+specific order, for example, by size, or the numbers of passengers the vehicle can carry.
+
+.. image:: configuration/models.png
+   :align: center
+   :alt: List view of the models in the fleet.