Split monolithic documentation files into topic-based structure

[Copilot]

The /docs folder contained 3 large markdown files (136, 695, 441 lines) that were becoming difficult to navigate and maintain.

Changes

• Reorganized into topic-based structure: Split into 21 focused files across 3 directories (getting-started/, admin/, developer/)
• Added navigation: Created README index files in each directory linking to relevant topics
• Updated references: Modified README.md and backend/mcp/progress_updates_demo/QUICKSTART.md to point to new structure
• Preserved history: Moved original files to docs/archive/ with explanation

New Structure

docs/
├── getting-started/
│   └── installation.md
├── admin/
│   ├── configuration.md
│   ├── mcp-servers.md
│   ├── llm-config.md
│   ├── authentication.md
│   ├── file-storage.md
│   ├── compliance.md
│   ├── tool-approval.md
│   ├── logging-monitoring.md
│   ├── admin-panel.md
│   ├── help-config.md
│   └── splash-config.md
└── developer/
    ├── architecture.md
    ├── conventions.md
    ├── creating-mcp-servers.md
    ├── working-with-files.md
    ├── progress-updates.md
    └── canvas-renderers.md

Average file size reduced from 424 lines to ~62 lines per topic.

Original prompt

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This section details on the original issue you should resolve

<issue_title>Split up docs</issue_title>
<issue_description>The /docs folder's 3 .md files are becoming large and need to be broken up</issue_description>

Comments on the Issue (you are @copilot in this section)

• Fixes Split up docs #108

---

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[Copilot]

Pull request overview

This PR reorganizes the /docs folder from 3 large monolithic markdown files (totaling 1,272 lines) into a topic-based structure with 21 focused files across 3 directories. The reorganization improves documentation maintainability and navigation by reducing average file size from 424 lines to approximately 62 lines per topic.

Key Changes:

• Split documentation into logical topic-based files organized by user role (getting-started, admin, developer)
• Created navigation README files in each directory with links to relevant topics
• Updated external references in README.md and backend/mcp/progress_updates_demo/QUICKSTART.md to point to the new structure
• Moved original files to docs/archive/ with a clear explanation of the reorganization

Reviewed changes

Copilot reviewed 24 out of 27 changed files in this pull request and generated no comments.

Show a summary per file

File	Description
docs/getting-started/installation.md	Installation guide extracted from 01_getting_started.md with updated cross-references
docs/getting-started/README.md	Navigation index for getting started documentation
docs/developer/working-with-files.md	File storage guide extracted from 03_developer_guide.md
docs/developer/progress-updates.md	Progress updates guide extracted from 03_developer_guide.md
docs/developer/creating-mcp-servers.md	MCP server creation guide extracted from 03_developer_guide.md
docs/developer/conventions.md	Development conventions extracted from 03_developer_guide.md
docs/developer/canvas-renderers.md	Canvas customization guide extracted from 03_developer_guide.md
docs/developer/architecture.md	Architecture overview extracted from 03_developer_guide.md
docs/developer/README.md	Navigation index for developer documentation
docs/archive/README.md	Explanation of documentation reorganization with links to new structure
docs/archive/03_developer_guide.md	Original developer guide moved to archive
docs/archive/02_admin_guide.md	Original admin guide moved to archive
docs/archive/01_getting_started.md	Original getting started guide moved to archive
docs/admin/tool-approval.md	Tool approval system guide extracted from 02_admin_guide.md
docs/admin/splash-config.md	Splash screen configuration guide extracted from 02_admin_guide.md
docs/admin/mcp-servers.md	MCP server configuration guide extracted from 02_admin_guide.md
docs/admin/logging-monitoring.md	Logging and monitoring guide extracted from 02_admin_guide.md
docs/admin/llm-config.md	LLM configuration guide extracted from 02_admin_guide.md
docs/admin/help-config.md	Help modal customization guide extracted from 02_admin_guide.md
docs/admin/file-storage.md	File storage configuration guide extracted from 02_admin_guide.md
docs/admin/configuration.md	Configuration architecture guide extracted from 02_admin_guide.md
docs/admin/compliance.md	Compliance and security guide extracted from 02_admin_guide.md
docs/admin/authentication.md	Authentication and authorization guide extracted from 02_admin_guide.md
docs/admin/admin-panel.md	Admin panel usage guide extracted from 02_admin_guide.md
docs/admin/README.md	Navigation index for administrator documentation
backend/mcp/progress_updates_demo/QUICKSTART.md	Updated reference from old to new documentation path
README.md	Updated documentation links to point to new topic-based structure