Create badges for UC Open

[lillihart]

Design and print ~150 badges for the event staff, speakers, and attendees.

• Lilli to order Avery template 74459 paper.
• Review instructions
• Send Lilli a PDF of the design for review.
• Lilli ask committee for approval.
• Test on regular paper to make sure it lines up well with the actual badge paper. Show the test to another intern and Lilli.
• Print out badges in batches. We may not have all until a few days before the event, so best to print in multiples of 6 so we use the paper efficiently.
• Print out 12 blanks (no names) in case people register at the last minute or arrive without registering.
• Put printed badges in plastic pouches.
• Arrange them in an order that is easy to hand out at the event - probably alphabetical by Last Name.
• Attach lanyards (this may be at the time of the event as people pick them up - TBD)

[lillihart]

The deadline is for all steps except the last one "attaching lanyards".

[lillihart]

Please find the current registration list here that you may use for testing and then the first round of badges. I will provide an updated list closer to the event, and then one last list the day before!

[hazel-chenrongzheng]

Here are the badge front/back templates on MS Word, and the 1st draft of all attendees' info on the badge.

UC Open2026 Badge Front Template.doc

UC Open 2026 Badge Back Template.doc

UC Open 2026 badge Front 1st print.docx

UC Open 2026 Badge Back 1st print.docx

[lillihart]

Thanks for putting these together!

For the front, please reduce the size of the Org name. Alternatively, use a different standard font like Arial Narrow to fit more characters on a line. Our goal is for no name to go over 2 lines. If we have to hand-edit the Excel doc, that's fine too. (ex: change "department" to "dept")

For the back, the QR code will be changing to one that points to this page instead of the event page. (Sorry about that!) As soon as I have it, I'll share. If we don't get it in time for printing tomorrow (Tuesday), please create another one like you did originally.

When you have finalized the design, please update the instructions to include links to this year's templates in addition to 2025. This can happen after the event.

[lillihart]

Updated QR code here! Should point to https://ucopen26.lovable.app/

[hazel-chenrongzheng]

Here are the 1st version to test print:

UC Open 2026 badge Front 1st print.docx

UC Open Badge Back Print 2.docx