Dark Horse Scheduling

PHP-based web portal for equine facility schedule management and data tracking.

IMPORTANT FUNCTIONALITY NOTES

• Do not have multiple staff or volunteers with the same role in a single class, only one person can currently fill a given role. Make roles more specific!

Update Log:

Version 1.6

Visual Rework

• New look to all forms

Version 1.5

Even more robust editing!

• Both the staff manage class page and the editable daily schedule now have the ability to edit more aspects of a class, such as date and time, as well as adding additional staff and volunteers

• Class types can now be custom-color coded in the schedule

Version 1.4

More robust schedule editing

• Staff now have more streamlined interfacing between their daily schedule and the manage classes page

• Admin now have access to an editable daily schedule, so any specific class can be edited at a glance

Version 1.3

Automatic emails

• Volunteers and Staff who record their hours can optionally send email updates to coordinators

• Volunteers and Staff now have a "Submit another shift" button to streamline the process of entering hours

• Staff/Volunteer emails in the directory now appear as clickable links

• Administrators can send mass emails to all staff, volunteers, and clients

• Administrators can permanently delete workers, clients, and horses from the database

Version 1.2

More features and bug fixes

• Horse care shifts now can have horses associated with them, they will show up in the conflict checker, but will not count as a 'use'

• Arena is now displayed in schedules

• Creating and editing classes now grants the ability to override conflicts if necessary

Version 1.1

Bug fixes and improvements

• Clicking on version pulls up README file and update log

• Volunteer and Horse directories are now password protected by staff credentials

• Hour entries now support decimal numbers

• Fixed permissions issue that caused reports to not work

• Previously archived 'other objects' can now be recreated through 'create object' page

• Directories now display results alphabetically, and the styles have been updated to better display large amounts of data

• Edit-class function is more stable, won't lose class data when conflicts are not properly resolved. (class data remains unchanged instead)

• New-class function is more stable, if class creation fails for any reason, you can go back to the class creation page and the data you entered will still be there

• Classes now have a display title to make it easier for users to identify distinct classes

• Clients are now presented first on the create/edit class pages

• Volunteers now have flexible class roles, like staff

• Horses now have horse_uses_per_week field, and this data is taken into account by the conflict checker

• Tack Notes and Stirrup Leather Length Notes have been changed to an indefinite number of tack notes and client equipment notes per class, fully customizeable

• Volunteers and Staff can now view their hours for customizeable time periods

Version 1.0

Complete Functionality

• Complex Class Data Structure

  • Fully customizeable, infinitely extendible
    • Class type
    • Arena
    • Horses
    • Tacks
    • Pads
    • Clients
    • Leaders
    • Sidewalkers
    • Staff Roles

• Conflict-Free Scheduling

  • Automatic conflict detection for all people, horses, spaces, and objects
  • Automatic horse overuse detection
  • Personalized daily schedules instantly generated
    • Staff
    • Volunteers
    • Clients
    • Horses

• Volunteer Hour Tracking

  • Ease of data entry

• Staff Hour Tracking

  • Ease of data entry

• Front-Page Availability Checker

  • Instantly see if any person, horse, space, or object is free at any time.

• Directories

  • View public information for all staff, volunteers, and horses

• Reports

  • Complete access to your data
  • Generate comprehensive reports of all your organization's data