Improve UX for scanned receipts on Reports

[daledah]

Explanation of Change

Fixed Issues

$ #78007
PROPOSAL: #78007 (comment)

Tests

Test case 1:

1. Go to Reports -> To-do -> Submit
2. Clicks Global Create > Scan (and workspace has a delayed submission frequency enabled)
3. Verify that: Scanning is displayed

Test case 2:

1. Go to Reports -> Explore -> Reports
2. Choose a report which already has an amount
3. Create an new expense in this report
4. Verify that: the report total amount is displayed

• Verify that no errors appear in the JS console

Offline tests

Same as tests

QA Steps

Same as tests

• Verify that no errors appear in the JS console

PR Author Checklist

• I linked the correct issue in the ### Fixed Issues section above
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Screenshots/Videos

Android: Native

Android: mWeb Chrome

iOS: Native

iOS: mWeb Safari

MacOS: Chrome / Safari

web.mov

[melvin-bot]

@jjcoffee Please copy/paste the Reviewer Checklist from here into a new comment on this PR and complete it. If you have the K2 extension, you can simply click: [this button]

[codecov]

Codecov Report

✅ Changes either increased or maintained existing code coverage, great job!

Files with missing lines	Coverage Δ
...nts/SelectionListWithSections/Search/TotalCell.tsx	100.00% <100.00%> (ø)
...stWithSections/Search/ExpenseReportListItemRow.tsx	0.00% <0.00%> (ø)
... and 512 files with indirect coverage changes

[jjcoffee]

@heyjennahay or @JmillsExpensify Do we intend to only show Scanning... here if all the transactions on the report are scanning? Before this PR, if there's another expense on the report we would just show the amount of that expense currently (which could be $0.00 if the scan failed).

This PR's behaviour is currently that we always display Scanning... if any of the expenses on a report are in that state:

desktop-chrome-multi-2025-12-23_14.24.15.mp4

[jjcoffee]

Reviewer Checklist

• I have verified the author checklist is complete (all boxes are checked off).
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  • I verified the steps for local testing are in the Tests section
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  • I verified the steps cover any possible failure scenarios (i.e. verify an input displays the correct error message if the entered data is not correct)
  • I turned off my network connection and tested it while offline to ensure it matches the expected behavior (i.e. verify the default avatar icon is displayed if app is offline)
• I checked that screenshots or videos are included for tests on all platforms
• I included screenshots or videos for tests on all platforms
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• I verified proper code patterns were followed (see Reviewing the code)
  • I verified that any callback methods that were added or modified are named for what the method does and never what callback they handle (i.e. toggleReport and not onIconClick).
  • I verified that comments were added to code that is not self explanatory
  • I verified that any new or modified comments were clear, correct English, and explained "why" the code was doing something instead of only explaining "what" the code was doing.
  • I verified any copy / text shown in the product is localized by adding it to src/languages/* files and using the translation method
  • I verified all numbers, amounts, dates and phone numbers shown in the product are using the localization methods
  • I verified any copy / text that was added to the app is grammatically correct in English. It adheres to proper capitalization guidelines (note: only the first word of header/labels should be capitalized), and is either coming verbatim from figma or has been approved by marketing (in order to get marketing approval, ask the Bug Zero team member to add the Waiting for copy label to the issue)
  • I verified proper file naming conventions were followed for any new files or renamed files. All non-platform specific files are named after what they export and are not named "index.js". All platform-specific files are named for the platform the code supports as outlined in the README.
  • I verified the JSDocs style guidelines (in STYLE.md) were followed
• If a new code pattern is added I verified it was agreed to be used by multiple Expensify engineers
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• If the PR modifies code that runs when editing or sending messages, I tested and verified there is no unexpected behavior for all supported markdown - URLs, single line code, code blocks, quotes, headings, bold, strikethrough, and italic.
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• If the PR modifies the UI (e.g. new buttons, new UI components, changing the padding/spacing/sizing, moving components, etc) or modifies the form input styles:
  • I verified that all the inputs inside a form are aligned with each other.
  • I added Design label and/or tagged @Expensify/design so the design team can review the changes.
• If a new page is added, I verified it's using the ScrollView component to make it scrollable when more elements are added to the page.
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Screenshots/Videos

Android: HybridApp

Android: mWeb Chrome

iOS: HybridApp

iOS: mWeb Safari

MacOS: Chrome / Safari

desktop-chrome-2025-12-23_14.21.28.mp4

[heyjennahay]

Commented in the bug report GH #78007 (comment)

Let me know if I need to clarify further

[jjcoffee]

@daledah Can you update the behaviour based on this?

[daledah]

@jjcoffee i updated the logic, please check again

[jjcoffee]

@daledah It now shows Scanning... and then $0.00 following the steps from the OP.

desktop-chrome-new-2025-12-30_14.56.54.mp4

Can you also add additional test steps to cover the case where we add another expense? To verify that any existing amount shows.

[daledah]

I'll give an update soon

[daledah]

@daledah It now shows Scanning... and then $0.00 following the steps from the OP.

@jjcoffee If we scan with a valid receipt, this issue will not be reproduced. This doesn't seem to be a front-end issue, it appears the back-end returned the scan data to snapshot data before returning the scan data to the onyx data report.

[jjcoffee]

If we scan with a valid receipt, this issue will not be reproduced.

@daledah Could you explain this more? The receipt in my example does scan and has an amount eventually (it just gets flagged as AI generated).

the back-end returned the scan data to snapshot data before returning the scan data to the onyx data report

I'm not sure I understand this, why would we be showing $0.00 unless the snapshot is updated with incorrect data first?

To be clear, what's happening is:

1. Expense initially shows correctly as Scanning...
2. After some time this updates to $0.00 (but opening the expense shows it as still scanning)
3. After some more time, the expense updates to its scanned amount

[daledah]

@jjcoffee I tried today and couldn't reproduce it. It seems this problem is because Pusher updated the snapshot data first (used to display on the Reports page) and then updated the expense data.

[jjcoffee]

@daledah Hmm I can still reproduce it (Scanning... shows and then $0.00 shortly after). I have an account with some expenses already, but I've submitted them all so that the Submit screen is empty.

Pusher updated the snapshot data first (used to display on the Reports page) and then updated the expense data.

But is it updating the snapshot data incorrectly? Is it still showing as pending scanning? I wonder if you're relying on some data that's only set optimistically and then the BE updates it with some other data that you'd also need to handle.

[jjcoffee]

Also, just a heads up that I'll be OOO Mon-Thurs (12-15th), and 50% tomorrow.

[daledah]

@jjcoffee i fixed the bug

[jjcoffee]

@daledah Thanks, that fixed it for me! One other thing I've noticed is that the Total spend field at the bottom is also populated with 0.00 initially. It would be nice if we could also fix that here, but I'm unsure if it has the same simple fix or not?

[jjcoffee]

Friendly bump @daledah 🙏

[daledah]

One other thing I've noticed is that the Total spend field at the bottom is also populated with 0.00 initially. It would be nice if we could also fix that here, but I'm unsure if it has the same simple fix or not?

@jjcoffee The Total spend value comes directly from the snapshot data returned by the backend. Fixing this would require further investigation and changes, so I think it’s likely out of scope for this issue.

[jjcoffee]

LGTM!

[jasperhuangg]

code looks good, handing off to @heyjennahay for the final product review!

[jasperhuangg]

@heyjennahay bump on this product review 🙇

[heyjennahay]

Product change LGTM

[OSBotify]

✋ This PR was not deployed to staging yet because QA is ongoing. It will be automatically deployed to staging after the next production release.

[OSBotify]

🚀 Deployed to staging by https://github.com/jasperhuangg in version: 9.3.11-16 🚀

platform	result
🕸 web 🕸	success ✅
🤖 android 🤖	success ✅
🍎 iOS 🍎	success ✅