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Guide for Convenors

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Ken Vaughn edited this page Oct 28, 2025 · 3 revisions

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Resolution Templates

Most resolutions within ISO/TC 204 are proposed by WG convenors in order to launch, advance, or maintain official ISO documents. The following examples provide templates for preparing these resolutions and provides guidance on when resolutions are needed versus merely providing status updates to the plenary.

Note: In the following examples, the tables may list multiple documents as a part of a single resolution. When this occurs, the resolution should ensure that any supplemental information (e.g., timeframe) is properly shown for each document.

New preliminary work item

ISO/TC 204 resolves to create the following Preliminary Work Item:

Ref Title
<document number> <document title>

Note: The document number is left blank if it is unknown (e.g., a new work item that is not part of an existing series). The resolution may request a number in such instances.

New work item and NP ballot

ISO/TC 204 resolves to create the following Work Item and send it to NP ballot:

Ref Title
<document number> <document title>

Note: The document number is left blank if it is unknown (e.g., a new work item that is not part of an existing series). The resolution may request a number in such instances.

NP ballot for existing PWI

ISO/TC 204 resolves to send the following Preliminary Work Item to NP ballot:

Ref Title
<document number> <document title>

Withdraw an existing PWI

ISO/TC 204 resolves to delete the following Preliminary Work Item:

Ref Title
<document number> <document title>

Start an amendment to a published document

[ISO/TC 204 notes: <any justification>]

ISO/TC 204 resolves to create an amendment fpr the following document:

Ref Title
<document number> <document title>

Whilst noting the following elements:

  • [<development will be made under Vienna Agreement with ISO lead>]
  • [<registration stage: e.g., 20.00>]
  • Timeframe: <timeframe>
  • Project leader: <project leader> (<member body>)

Start an update to a published document

[ISO/TC 204 notes: <any of the following or similar justification>

  • the result of the systematic review of <document number> (cf. N <N number of the results document>)
  • the recommendation of its WG <WG number> to revise <document number>
  • the recommendation of its WG <WG number> to convert <document number> to an IS]

ISO/TC 204 resolves to revise the following document:

Ref Title
<document number> <document title>

Whilst noting the following elements:

  • <conformation/revision> of the title
  • <conformation/revision> of the scope
  • [<development will be made under Vienna Agreement with ISO lead>]
  • [<registration at stage e.g., 20.00>]
  • Timeframe: <timeframe>
  • Project leader: <project leader> (<member body>)

Reaffirm a published document

ISO/TC 204 notes:

  • the result of the systematic review of <document number> (cf. N <N number of the results document>)

ISO/TC 204 resolves to confirm the following document:

Ref Title
<document number> <document title>

Withdrawing a document

ISO/TC 204 notes: <the justification>

ISO/TC 204 resolves to ask ISO/CS to launch a withdrawal ballot for the following documents:

Ref Title
<document number> <document title>

Other resolutions

Establish a liaison officer

ISO/TC 204 resolves to appoint <liaison officer> (<member body>) as its liaison officer to <liaison group number> <liaison group title>.

Change name of WG

ISO/TC 204 resolves to change the title of its WG <WG number> as follows:

Old Title <WG number>
New Title <WG title>

Re-appoint convenors

ISO/TC 204 notes:

  • the requirements of the ISO/IEC directives concerning the appointment of working group convenors;
  • the endorsement and recommendation of each respective national standardisation bodies for the relevant convenors listed below;

ISO/TC 204 resolves to re-appoint the following convenors for terms running to <date>:

Individual NSB Group
<convenor name> <member body> WG <WG number>

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