Change JeffPub's settings

Your settings are in the JeffPub Options window. Click File > Options to open it. It has five tabs. Click OK to keep your changes, or Cancel to throw them away.

General

• User name and Initials are saved as the author of new publications and shown in comments.
• Theme is Use system setting, Light, or Dark. The change shows at once.
• Display language is the language of JeffPub's own words. Use system language follows your computer. Other languages appear in this list when translations are available. A new language starts the next time you open JeffPub.
• Send anonymous usage statistics and Check for updates when JeffPub starts are the same choices as on the About page (below).

User name, Initials, Theme, and Display language, and the update and statistics choices, belong to all the JeffOffice apps: change one here and it changes in each of them.

Proofing

These check boxes control spelling and typing help. See Check spelling and hyphenation.

• Check spelling as you type
• Check grammar as you type marks clear grammar and style mistakes in English, French, German, and Spanish text with a blue dotted line.
• Grammar settings opens a list of the kinds of issues to look for: grammar, punctuation, capitalization, mixed-up words, repetition, and style (which is off until you turn it on).
• Ignore words in UPPERCASE
• Ignore words that contain numbers
• Replace text as you type (AutoCorrect) fixes common typing mistakes.
• Replace straight quotes with smart quotes turns " and ' into curly quotes.
• AutoFormat as you type (dashes, fractions, ordinals, automatic lists)
• Turn web addresses into links as you type makes a web or email address a link when you press the spacebar after it. Undo takes back just the link.

Save

• Save automatic recovery information every sets how often JeffPub makes spare copies of unsaved work, from 1 to 120 minutes. See Get back unsaved work.
• Remove personal information from this file when saving takes out the author, the person who saved the file last, the company, and the manager from a .jpub or .pub file, from a template, and from a file packed for a printer. JeffPub has no comments or tracked changes. What the file says stays as it is. The file's custom properties are left as they are, and the document you have open is not changed. It is the same choice in every JeffOffice app: change it in one and it changes in all of them. The same box is on the Info page.
• Always create backup copy keeps the older file as "Backup of" plus its name each time you save.

Advanced

• Measurement units are Inches, Centimeters, Millimeters, Points, or Picas. They set the rulers and every measurement box. Until you choose, JeffPub uses inches if your computer's region measures in inches, as in the United States, and centimeters everywhere else. A point is 1/72 inch, and a pica is 12 points.
• Arrow keys nudge objects by sets how far an arrow key moves a selected object.
• Show this number of Recent Publications is how many names the Open page lists, from 0 to 50.
• When selecting, automatically select entire word selects whole words as you drag across text.
• Allow text to be dragged and dropped lets you move selected text by dragging it.
• Automatically hyphenate in new text boxes turns on hyphenation, which breaks long words at the end of a line, in text boxes you add.

Customize

The Customize tab has three pages, Ribbon, Quick Toolbar, and Keyboard. The Keyboard page is where you choose the shortcut keys for JeffPub's commands. See "Choose your own shortcut keys" in the keyboard topic.

Customize the ribbon

The Ribbon page lists the ribbon's tabs, each with its groups.

• Hide or show a tab or a group. Clear the box beside it to hide it, and tick the box to show it again. A hidden group takes no room, and its commands still work from their shortcut keys. Home has no box, because it always stays, and so does the File button. A tab that appears only when something is selected, such as a picture or a table, is at the end of the list and has no box.
• Make your own tab or group. Type a name in the Name box and click New Tab. To make a group, choose a tab and click New Group. A group of your own can go on any tab, including a tab that appears only when something is selected.
• Put commands in your group. Choose your group, find a command in the Commands list (type in the Search commands box to narrow the list), and click Add Command. Any command that has a name can go in. A command can be in a group only once.
• Rename. Choose a tab, group, or command of your own, type the new name, and click Rename. A command you rename does the same thing, and the new name is only what its button says. Rename a command with an empty name to give it its own name back.
• Reorder. Choose a tab and click Move Up or Move Down. You can move the ribbon's own tabs as well as yours, but not the tabs that appear only when something is selected. Your groups and your commands move the same way within their tab or group. The ribbon's own groups stay in their order.
• Take away. Choose a tab, group, or command of your own and click Remove.

Reset One puts back the chosen tab: it is shown, its groups are shown, and the groups you added to it are gone. A tab of your own is taken away. Reset All puts back the whole ribbon, including the order of the tabs.

Nothing changes until you click OK. Then every open JeffPub window shows your ribbon, and so does every window you open later. JeffPub keeps only what differs from the usual ribbon, so a tab or group a later version adds shows up on its own. Your tabs and groups get KeyTips (the letters shown when you press Alt) that do not clash with the others. You can have 20 tabs of your own, 30 groups of your own on a tab, and 60 commands in a group.

Customize the quick toolbar

The Quick Toolbar page is for the small toolbar at the top left of the window. Its left list shows what is on the toolbar now, and the Commands list on the right has every command that has a name (type in the Search commands box to narrow it, the same as on the Ribbon page).

• Add a command. Choose it in the Commands list and click Add Command. It goes at the end of the toolbar. A command that opens a menu keeps its menu on the toolbar. A command can be on the toolbar only once.
• Right-click. You can also right-click any command on the ribbon and choose Add to Quick Toolbar, or right-click a button on the toolbar and choose Remove from Quick Toolbar. The same menu has Customize the Quick Toolbar and Customize the Ribbon, which open this page.
• Move it below the ribbon. Check Show Quick Toolbar below the ribbon to put the toolbar in a row under the ribbon instead of at the top left. The two right-click menus have Show Quick Toolbar Below the Ribbon too. JeffPub remembers the choice.
• Add a separator. Click Add Separator to put a thin line at the end, then move it where you want it.
• Reorder. Choose a command or a separator in the left list and click Move Up or Move Down.
• Take away. Choose it and click Remove.

Reset One puts back the chosen command: where JeffPub usually has it, or off the toolbar when JeffPub does not usually have it there. Reset All puts back the toolbar JeffPub comes with. Reset All on this page does not change your ribbon, and Reset All on the Ribbon page does not change your toolbar.

Nothing changes until you click OK. Then every open JeffPub window shows your toolbar, and so does every window you open later. The toolbar can have 100 commands and separators in all. When there are more buttons than fit in a third of the window's width, the rest wait behind a » button at the end of the toolbar, so the title of the window is never pushed off the screen. JeffPub keeps a command in your list when a later version no longer has it, and shows it again if the command comes back. The buttons get KeyTips, the numbers 1 to 9 and then two letters, in the order they are on the toolbar. The toolbar always sits at the top left, beside the File button.

Updates, statistics, and your name

Click File > About to find these. The two check boxes are also on the General tab of File > Options, with a third, Get beta versions.

• Check for Updates looks for a newer version now. If one is out, an Update Available window shows what is new. Choose Update Now, Later, or Skip This Version.
• Get beta versions (early builds for testing) makes JeffPub also offer beta versions, which come out before the regular ones and may have rough edges.
• Check for updates automatically makes JeffPub look each time it starts.
• Send anonymous usage statistics is your choice about sharing facts about how JeffPub is used. When it is on, JeffPub sends these once a day, and on the day you update: its version, your operating system and language, and how often each command is used. If JeffPub ever closes unexpectedly, it also sends a crash report the next time it starts. The report says where in the program it stopped, so the problem can be found and fixed. It never sends your files, their names, or anything in them, and nothing you typed. Click What's sent to read more. JeffPub asks about this the first time it starts, in a window called Help improve JeffPub. On Windows, setup may ask first. The choice is for all the JeffOffice apps: JeffDeck sends the same kind of facts about itself, only if you chose to share.
• Privacy notice next to that check box opens our privacy notice at jeffoffice.com/privacy. It says what is sent, where it goes, and how long we keep it. We keep statistics for 24 months.
• Install number is shown under the check box. It is a random number made up for your copy of JeffOffice, the same in every JeffOffice app. It says nothing about you. Click Copy to copy it. If statistics are off, or no number has been made yet, it says none.
• To have the statistics we already hold deleted, send your install number to info@jeffoffice.com before you turn statistics off. Turning them off erases the number from your computer, and without it we cannot tell which records are yours.
• To turn statistics off for good without opening JeffPub, set the environment variable JP_NO_TELEMETRY to any value before you start it. Nothing is then counted or sent, and JeffPub does not ask the first-run question.
• Your name is the same name as User name above.

Related

• Get back unsaved work
• Check spelling and hyphenation
• Get help and report problems