Graphics Manager

The Graphics Manager lists every picture in the publication and tells you where each picture comes from. It matters most for pictures you linked to their files, because a linked picture depends on a file outside the publication. For how to link a picture, see Add and adjust pictures.

Open it

Click View > Show > Graphics Manager. The pane opens on the right. Click the same button again, or the X at the top of the pane, to close it.

Read the list

Each row shows a small picture, the file name, the page, the type of file, its size in KB, and its status. The box above the list sorts the rows by page, name, size, or type. Under the list, the details of the selected picture give its status, its file, whether the publication keeps the whole picture, its size in pixels, and its effective resolution: how many pixels of the picture fall in each inch of the page. About 300 is good for print.

Status	What it means
Embedded	The picture is stored inside the publication. Nothing outside it is needed.
Linked	The picture is tied to a file, and the file is where JeffPub expects it, unchanged.
Missing	The picture is tied to a file that is no longer there. If the publication keeps no copy, the page shows the small preview, which looks blurry, and that is what prints.
Modified	The file has changed since the link was made or last updated. Click Update Link to bring the changes in.
Not updated	The picture is tied to a file outside the publication's folder, so JeffPub has not opened that file. The page shows what the publication stored. Click Update Link to use the file. See "Pictures from outside the publication's folder," below.

What the buttons do

• Go to selects the picture on its page.
• Save As… saves a copy of the picture to a file.
• Replace… puts a different file in the same frame.
• Update Link reads the file again. Use it for a Modified picture, after you put a Missing file back, or for a Not updated picture. Every picture that shares the link is updated, and the picture keeps its place and width.
• Change Link… points the picture at another file, for example when you moved the files to another folder.
• Embed Picture turns the link into a copy stored in the publication. The picture then shows as Embedded. If the file is missing, only the small preview can be embedded, and the status bar tells you so.

The three link buttons are gray unless the selected picture is linked. Each one is a single step, so Ctrl+Z undoes it.

Pictures from outside the publication's folder

When you open a publication, JeffPub reads the files of its linked pictures that are in the same folder as the publication, or in a folder inside it. It does not look at a file anywhere else, on your computer or on your network.

The reason: a publication someone sends you can name any file. If JeffPub opened whatever the publication named, a stranger's publication could pull one of your private pictures onto its pages, which you might then save or send back without knowing. On a network, just checking whether a file is there can also send your Windows sign-in to another computer.

So a picture linked to a file elsewhere shows what the publication stored: the whole picture if the publication keeps one, otherwise the small preview, which looks blurry. Its status is Not updated, and the details say that the file is outside the folder.

To use the file, select the picture and click Update Link, or click Change Link… and choose the file yourself. That is your approval for that one picture, and it lasts until you close the publication. Other pictures stay Not updated until you do the same for each.

Saving keeps the link as it was, so the next time you open the publication the picture is Not updated again. If you want pictures to load on their own, keep them in the publication's folder or in a folder inside it.

Printing, saving a PDF, and saving an e-book use what the page shows. If a picture is Not updated, click Update Link before you print. The Design Checker lists these pictures.

Fix a missing picture

1. Select the Missing picture in the list.
2. Click Change Link… and choose the file. Or move the file back where it was, and click Update Link.
3. If the file is gone for good, click Embed Picture to keep the preview, or Replace… to use another picture.

The Design Checker also lists linked pictures that are missing.

Related

• Add and adjust pictures
• Check your design
• Save as a picture, web page, or e-book